Executive Assistant/Office Manager

Job Overview
We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to serve as the primary support to our Chief Executive Officer (CEO). This individual will manage the CEO's day-to-day operations, serve as a gatekeeper and key point of contact, and help ensure the CEO's time is focused on the highest-priority strategic activities. A secondary portion of the role may involve light support to other members of the executive team as needed.

This position is ideal for someone who thrives in a fast-paced environment, exercises strong judgment and discretion, and is comfortable working with AI tools and digital platforms to enhance efficiency.

Duties

CEO Operations & Calendar Management

• Manage and protect the CEO's calendar, proactively coordinating a dynamic and frequently changing schedule across multiple time zones.
• Serve as the primary gatekeeper, managing the flow of information, requests, and access to the CEO to ensure time is spent on the highest-value activities.
• Arrange and manage complex domestic and international travel itineraries.

Strategic Meeting & Board Support

• Coordinate logistics and materials for board meetings, committee sessions, and annual shareholder meetings, including preparation and distribution of board packages.
• Attend key meetings as needed to capture action items and drive follow-up across departments.
• Prepare briefing materials, agendas, status updates, and follow-up documentation for internal and external engagements.

Stakeholder & Communications Support

• Act as a liaison between the CEO's office and internal teams, board members, investors, government officials, and strategic partners.
• Draft, edit, and proofread correspondence, remarks, talking points, and presentation materials on behalf of the CEO.
• Coordinate logistics for investor relations events, conferences, and communication initiatives.
• Monitor the CEO's inbox and help prioritize and manage responses.

Confidential & Cross-Functional Coordination

• Handle sensitive matters—including financing, partnerships, and strategic initiatives—with the highest level of discretion.
• Work across departments to ensure CEO priorities and action items are being tracked and executed.
• Leverage AI tools (e.g., ChatGPT, scheduling automation, project dashboards) to increase executive productivity and streamline workflows.
• Organize digital and physical filing systems; assist with document preparation and records management.
• Provide light administrative support to other members of the executive team as capacity allows.

Qualifications

• Minimum 5 years of experience supporting C-level executives, with direct CEO support strongly preferred.
• Demonstrated experience managing board-level communications, materials, and meeting logistics.
• Highly proficient with Microsoft Office Suite and collaboration tools such as Zoom, Slack, Asana/Trello, and DocuSign.
• Experience using or willingness to learn AI tools to improve workflow and communication.
• Strong written and verbal communication skills with the ability to draft polished correspondence and materials.
• Proven ability to handle confidential and material nonpublic information with the utmost discretion.
• Ability to represent the CEO's office professionally with internal and external stakeholders at all levels.
• Exceptional attention to detail, follow-through, and organizational skills.
• Highly flexible, proactive, and comfortable navigating ambiguity in a fast-changing environment.

Preferred

• Prior experience supporting a CEO or board chair.
• Experience at a publicly traded company, particularly around SEC reporting cycles and investor relations cadence.
• Familiarity with executive support in engineering, infrastructure, or large capital project environments.

Why Join NioCorp?

• Be part of a company shaping North America’s critical materials future
• Work with a collaborative, agile team and seasoned leadership
• Get in on the ground floor of a growth-stage, publicly listed company
• Competitive salary and benefits
• Opportunity for professional growth as we scale

NioCorp Developments Ltd. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay: $80,000.00 - $110,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have experience providing executive assistant support directly to a CEO?

Ability to Commute:

• Centennial, CO 80112 (Required)

Work Location: Hybrid remote in Centennial, CO 80112