Executive Assistant/Office Manager

Job Summary

We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This pivotal role combines executive administrative support with comprehensive office management, ensuring seamless daily operations and effective collaboration across departments. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to support our leadership team and maintain an efficient office atmosphere. This paid position offers an exciting opportunity to contribute to a thriving organization while honing your professional skills.

Duties

• Provide dedicated administrative support to C-suite executives, including managing complex calendars, scheduling meetings, and coordinating business travel arrangements.
• Oversee daily office operations, including supply management, facilities coordination, and maintaining a professional work environment.
• Organize and coordinate company events, meetings, and internal communication initiatives to foster team engagement and company culture.
• Handle correspondence via email, phone, and video conferencing software with professionalism and confidentiality.
• Manage bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial record keeping.
• Assist with project coordination by tracking deadlines, preparing reports, and collaborating with various teams to ensure project milestones are met.
• Maintain accurate data entry records, file documents systematically, and perform clerical duties such as proofreading, transcription, and document formatting.
• Facilitate communication between departments and external partners to enhance workflow efficiency.
• Support the onboarding of new employees by organizing orientation materials and managing internal communication channels.

Experience

• Proven experience as an executive assistant or office manager in a fast-paced professional environment.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and productivity software for effective task management.
• Experience with calendar management tools such as Microsoft Outlook Calendar or similar scheduling platforms.
• Strong organizational skills with the ability to prioritize tasks effectively and handle multiple projects simultaneously.
• Familiarity with bookkeeping software like QuickBooks for financial record keeping and basic accounting functions.
• Excellent written and verbal communication skills with attention to detail in proofreading and transcription tasks.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Experience coordinating events or meetings, including logistics planning and vendor communication.
• Technical proficiency in video conferencing software (e.g., Zoom, Microsoft Teams) for remote meetings.
• Customer service skills combined with phone etiquette expertise for internal and external interactions.

Join us in this vital role where your organizational prowess will empower our leadership team and streamline our office operations! This is a paid position designed for motivated professionals eager to make an impactful difference within a collaborative environment.

Pay: From $80,000.00 per year

Work Location: Hybrid remote in Tenafly, NJ 07670