Executive Assistant/Office Manager

Overview
We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines executive administrative support with comprehensive office management, ensuring smooth daily operations and seamless coordination across departments. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This position offers an exciting opportunity to contribute to our company's growth while supporting leadership and maintaining an efficient office atmosphere.

Responsibilities

• Provide high-level administrative support to executives, including scheduling meetings, and coordinating appointments using tools like Microsoft Outlook Calendar and Teams.
• Handle some travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Manage office operations by overseeing supply inventory, coordinating maintenance services, and ensuring a welcoming front desk environment with professional phone etiquette.
• Organize and plan company events, meetings, and team-building activities through event planning expertise.
• Maintain accurate records through data entry, filing systems, some bookkeeping, and document proofreading for accuracy.
• Assist with project coordination by tracking deadlines, preparing reports, and supporting cross-departmental initiatives, on boarding new staff etc.
• Perform clerical duties such as answering multi-line phone systems, transcribing notes, performing data entry tasks, and managing correspondence via email and DocuSign.

Requirements

• Proven experience in an executive assistant or office management role with strong administrative background.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a busy environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Experience with bookkeeping software such as QuickBooks or NestSuite and basic accounting principles.
• Excellent communication skills with professional phone etiquette and customer service experience.
• Strong keyboard skills along with transcription and proofreading abilities to ensure accuracy of documents.
• Demonstrated ability to handle confidential information discreetly while managing multiple responsibilities simultaneously.
• Office experience including front desk duties, filing systems, data entry, and managing multi-line phone systems is preferred. Join us to be part of a vibrant team where your organizational talents will keep our office running smoothly while supporting our leadership’s strategic goals!

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Work Location: In person