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New Mexico Courts

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<b>Business Unit: 24300</b></div>
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<b>Judicial Specialist 2 #10115539-24300 and #00049360-24300, Full-Time, Perm, in Rio Rancho, NM</b></div>
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<b># of Positions: 2</b></div>
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<b>Opening Date: </b>09-16-2025 - <b>Close Date: </b>09-30-2025</div>
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<b>Target Pay Range/Rate: </b>$22.758 per hour</div>
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The Thirteenth Judicial District Court in Rio Rancho, New Mexico, is recruiting two (2) PERM, full-time Judicial Specialist 2 positions: ##10115539-24300 and #00049360-24300.
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GENERAL STATEMENT OF DUTIES Acting under general supervision prepare and process court documents, perform judicial procedures and work with the court case management system.
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EXAMPLES OF JOB DUTIES
<li>The Judicial Specialist 2 is responsible for using the case management system to open, docket, and close cases based on judgement details.
</li><li>Provides customer service information with a high volume of pro se litigants by providing general procedural information without giving legal advice.
</li><li>Uses the case management system to (1) open cases &ndash; determine case type/cause of action and assess and receipt filing fee if required; (2) docket cases &ndash; review documents and determine appropriate event codes, enter data, scan documents, and link related scanned images; and (3) close cases &ndash; determine and enter closing events, disposition type, and judgement details.
</li><li>Assesses, receipts, records, and reconciles monies, and prepares bank deposits; follows cash handling procedures.
</li><li>Processes, maintains, and distributes documents, files, and case materials.
</li><li>Uses electronic filing to review incoming filings for format, signatures, event code, and filing fees.
</li><li>Processes and expedites orders of protection.
</li><li>Accurately disburses bond payments, and prepares and maintains bond reports.
</li><li>Reconciles billing and invoices from contracted vendors provided for Specialty Court Programs.
</li><li>Prepares, proofreads, edits and mails out documents such as notices and final orders.
</li><li>Executes on case hearings, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions.
</li><li>Maintains cash till and ensures court fees are accurately assessed, paid, receipted, and correctly recorded in the case management system.
</li><li>Provides public case information to parties, attorneys, law enforcement agencies, and other outside agencies.
</li><li>Orders, reviews, sorts, and organizes jury summons.
</li><li>Prepares alpha list, random list, voir dire sheet, and seating chart for jury trials.
</li><li>Organizes case files for microfilming, archiving, and destruction.
</li><li>Prepares exhibits and hard copy case files.
</li><li>Researches automated, hard copy, and microfiche files for case status data.
</li><li>Certifies and prepares court records, tapes, logs, and exhibits for cases on appeal to higher courts.
</li><li>Ensures the office, courtrooms, and equipment are operational.
</li><li>Ensures judicial calendars and schedules are maintained.
</li><li>Serves as a court monitor.
</li><li>Under general supervision will perform clerical and technical duties involved in case processing, file maintenance, jury management and the conduct of the clerical business of the court.
</li><li>Manages jury trial calendar request for judges to schedule upcoming jury trials.
</li><li>Advising internal staff of the jury procedures/ when jurors are reporting/ updates on specific trials
</li><li>May serve as a courtroom clerk, produce Instant J&amp;Ss, and obtain signatures from the parties/counsel of record, assigned judge, file, and distribute.
</li><li>Provide support to other magistrate or district courts within the judicial district.
</li><li>The daily routine includes working with prospective jurors. Instructing them on how to complete their information online and/or providing appropriate forms when necessary.
</li><li>Other duties include answering phone calls, addressing incoming and outgoing correspondence, maintaining office supplies, etc.
</li><li>Coordinates program participation with Specialty Programs within the Court.
</li><li>Accepts, maintains, and files court exhibits, which may include hazardous and or dangerous items.
</li><li>Gathers, delivers, and files recordings, receipts for log and exhibits to provide accurate record keeping procedures.
</li><li>Troubleshoots recording equipment, runs updates, and maintains technical logs.
</li><li>Responsible for retention of case material and marks for identification logs, files, and safeguards evidence as a public, sequestered or sealed exhibit.
</li><li>Acts as a liaison between court personnel, litigants, or attorney to advance court proceedings.
</li><li>Other duties as assigned.
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COMPETENCIES/QUALIFICATIONS
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The successful applicant should demonstrate knowledge of legal terminology and phrases; basic knowledge of jury service; filing methods; case processing; knowledge of Specialty Court Programs; research methodology; project management techniques; court fee accounting practices; court monitoring procedures; Court Clerk&rsquo;s Procedures Manual and Code of Ethics; court&rsquo;s and States Language Access Policies, access to the Certified Language International Interpreting Line; and general organizational structure of the judiciary.
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WORK ENVIRONMENT AND PHYSICAL DEMANDS
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The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver's license and travel may be required. The assigned work schedule may include overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.
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<li>This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed
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BENEFITS
<li>Medical/Dental/Vision/Rx, Short, and Long Term Disability Insurance Programs, employee assistance program (EAP) [http://www.mybenefitsnm.com/]
</li><li>State paid life insurance, supplemental and dependent life insurance
</li><li>Optional flexible spending accounts for medical, day-care, and travel expenses
</li><li>Paid vacation and sick leave up to eight (8) weeks
</li><li>Eleven (11) paid holidays
</li><li>Up to 12 weeks of paid parental leave
</li><li>Deferred Compensation 457(b) plan
</li><li>Lifetime Defined Benefits Retirement Plan [http://www.nmpera.org/]
</li><li>Flexible work schedules and alternative work locations*
</li><li>Free health care, Rx, and lab work at the facility (Stay Well Health Center) in Santa Fe, NM
</li><li>Bilingual compensation*
</li><li>Training and career development opportunities
</li><li>Higher education opportunities, educational leave, and tuition reimbursement
</li><li>May qualify for the Public Service Loan Forgiveness Program (PSLF)
</li><li>May receive overtime holiday or shift differential pay*
</li><li>May receive physical fitness leave*
</li><li>What are your benefits worth?
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*These benefits vary by job classification or need*<br>
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<b>QUALIFICATIONS</b>
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<div><div>MINIMUM QUALIFICATIONS<br>
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<div><div>Education: A high school diploma or GED.<br>
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<div><div><ul><li>Education Substitution: None.</li></ul><br>
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<div><div><ul><li>Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and/or banking/financial experience.</li></ul><br>
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<div><div><ul><li>Experience Substitution: Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.</li></ul><br>
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<div><div>Typing Certification: A typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) or similar may be required. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within five (5) years of application.<br>
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<div><div><ul><li>Certification: May be requested to complete the NM Court Monitor Certification Examination.</li></ul><br>
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<div></div><div><div><b>TO APPLY: </b>Submit a Judicial Branch Application for Employment, or a Resume and Resume Supplemental form, and proof of education to:</div></div><div><div><br>
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<div><div>Thirteenth Judicial District Court</div>
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<div><div>Attn: Human Resources</div>
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<div><div>1835 Hwy 314 SW, 3rd floor</div>
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<div><div>P.O. Box 1089</div>
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<div><div>Los Lunas, NM 87031</div>
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<div><div>Applications may be emailed to: 13thjdchr-grp@nmcourts.gov</div>
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<b>PROOF OF EDUCATION IS REQUIRED.</b></div></div><div><br>
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<b>EQUAL OPPORTUNITY EMPLOYER</b></div></div></div></div></div>

Judicial Specialist 2

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Judicial Specialist 2