Qureos Mentor

Orange Lutheran High School

<div>POSITION SUMMARY
Under general direction and with considerable independence, the Executive Assistant - Business Services provides high-level administrative and operational support while serving as a trusted partner to the Chief Executive Officer. The Executive Assistant ensures effective coordination of executive priorities, board governance activities, communications, and organizational follow-through, while also supporting key administrative functions within the Business Services office. The Executive Assistant manages the flow of information to and from the CEO&rsquo;s office, coordinates leadership meetings and board activities, and helps ensure the CEO is prepared for key organizational decisions and engagements. In addition, the role provides administrative coordination for Business Services operations, including research, preparation of reports, information requests, and office support functions.
Reports to: Chief Executive Officer
Supervises: None
ESSENTIAL DUTIES
Executive Leadership Support<ul><li>
Manage and prioritize the CEO's calendar and scheduling needs</li><li>
Coordinate preparation for leadership, board, and committee meetings</li><li>
Prepare agendas and assist with board calendar management</li><li>
Compile reports and briefing materials for executive and board use</li><li>
Manage correspondence and communications from the CEO's office</li><li>
Track and follow up on items and commitments from meetings and leadership discussions</li><li>
Manage the flow of information to and from the CEO's office</li></ul>
Business Services Administrative Support<ul><li>
Assist with the preparation of reports, research, and documentation related to Business Services operations</li><li>
Coordinate administrative systems, forms, and office procedures</li><li>
Maintain centralized systems for Business Services policy management</li><li>
Assist with budget planning and expenditure tracking</li><li>
Prepare purchase orders, requisitions, and maintain appropriate records</li><li>
Coordinate clerical support activities across Business Services functions</li><li>
Manage supply ordering and general office operations as needed</li></ul>
General Administrative Support<ul><li>
Greet visitors and direct them appropriately</li><li>
Schedule meetings and arrange conference calls</li><li>
Answer and direct phone calls</li><li>
Collect and distribute incoming mail</li><li>
Attend meetings as requested to record minutes</li></ul>
ADDITIONAL DUTIES<ul><li>
All other duties as assigned</li></ul>
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below are representative of the knowledge, skills, abilities, and physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
Education
Bachelor&rsquo;s degree (BA/BS) or equivalent professional experience
Experience
Seven years of progressively responsible experience in executive-level support or business operations, with a proven track record of managing complex administrative workflows
LICENSES, CERTIFICATES, AND CLEARANCES<ul><li>
Valid Fingerprinting, CPR, TB, and First Aid Certifications</li><li>
Ministry Safe Clearances</li><li>
CA Driver's License</li></ul>
KEY COMPETENCIES
Knowledge<ul><li>
Understand the relationship between the CEO, the Board of Directors, and various committees (how decisions are made and documented).</li><li>
Fundamental knowledge of Accounts Payable (AP), purchase orders (PO), and the lifecycle of an expenditure within a school budget</li><li>
Formal meeting procedures for accurately recording minutes and managing board agendas</li><li>
Understanding how school policies are drafted, approved, and archived for legal and operational compliance</li></ul>
Skills and Abilities<ul><li>
The ability to not just &quot;input dates&quot;, but to proactively protect the CEO's time, anticipate &quot;buffer&quot; needs, and prioritize high-value meetings</li><li>
Draft professional correspondence and board-level reports that reflect the CEO's voice and the school's brand</li><li>
Using spreadsheets (Excel and Google Sheets) to monitor budgets, track expenditures against projections, and flag variances</li><li>
Using tools like Asana to track &quot;follow-up items&quot; from leadership meetings through to completion</li><li>
The skill to organize digital and physical files (Business Services policy management) so they are easily searchable and secure</li><li>
A high-level readiness to anticipate the administrative needs of the executive office, ensuring that all meeting materials, follow-up items, and critical information are prepared and vetted well in advance of the need</li><li>
Navigate complex interpersonal dynamics when managing the &quot;flow of information&quot; to and from the CEO's office</li><li>
Staying calm and professional when a schedule shifts at the last minute or when &quot;gatekeeping&quot; for the CEO with high-profile visitors</li><li>
The ability to draft sophisticated, professional correspondence and reports that are precisely calibrated for the intended audience -whether the Board of Directors, faculty, or external business partners</li><li>
Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems</li><li>
Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions</li></ul>
PERSONAL CHARACTERISTICS<ul><li>
Strong Christian faith with the ability to articulate and integrate prayer and Christian belief into leadership and daily practice</li><li>
Exhibits the highest standard of Christian integrity, with a life that reflects Christ in character, conduct, and relationships</li><li>
Active member of the church; membership in the Lutheran Church&ndash;Missouri Synod (LCMS)
</li><li>Fosters a Christ-centered environment reflecting Grateful Servanthood, Accountability, Compassion, and Collaboration in alignment with Orange Lutheran's Guiding Principles</li><li>
Committed to supporting the Mission and Statement of Faith of Orange Lutheran High School</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
The employee must have the ability to lift, carry, pull, push, or move objects up to 25 pounds
</li><li>Bend, stoop, sit on the floor, climb stairs, squat, kneel, or twist</li><li>
The employee must have the ability to move about the campuses</li><li>
Able to perceive sound, see, and speak so that others can understand</li><li>
Able to operate business-related equipment, handling and manipulating various materials and objects</li><li>
Able to sit and work at a video display terminal for extended periods of time</li></ul>
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.<ul><li>
The majority of work is performed indoors in a climate-controlled office environment with infrequent exposure to an outdoor environment</li><li>
The noise level is that of a typical quiet office setting, with occasional exposure to moderate noise levels in a student environment</li></ul></div>

Executive Assistant - Business Services

<div>POSITION SUMMARY
The Campus Safety Officer monitors student behavior on the school campus and at select extra-curricular events; patrols and checks facilities for security; performs traffic and crowd control, responds to urgent situations, assists the Success Center staff, and greets and controls access of visitors to the campus
Reports to: Campus Safety Supervisor
Supervisory duties: None
ESSENTIAL DUTIES<ul><li>
Enforce school policies and rules</li><li>
Observe and controls student behavior in non-classroom activities, including, but not limited to, before and after school activities, lunch period, passing periods, and special school activities such as dances, theater performances, and home athletic events</li><li>
Assist school administration in daily tasks including traffic supervision, parking regulations, lunch, break, and chapel supervision</li><li>
Refer students to an Administrator, as necessary</li><li>
Discourage disruptive and potentially dangerous behavior</li><li>
Observe, control, and reports damage to school property</li><li>
Patrol the campus, student parking, and loitering areas, as well as the surrounding off-campus area</li><li>
Secure facilities, including main buildings, classrooms, restrooms, field, and locker rooms</li><li>
Use hand-held radio for communication</li><li>
Locate students on campus; escorts students to/from classes</li><li>
May detain students or non-students until the arrival of law enforcement personnel</li><li>
Assist in the evacuation of buildings</li><li>
Assist in checking for weapons, drugs, or alcohol by established procedures</li><li>
Discuss behavior and attendance problems informally with students</li><li>
Identify and checks the presence of any unauthorized individuals on campus</li><li>
Respond to reports of injuries or emergencies</li><li>
Complete reports, as required</li><li>
Drive cart or other light vehicles around the campus</li><li>
Greet and assists campus visitors, parents, and students</li><li>
Assist faculty in classroom supervision as needed</li></ul>
ADDITIONAL DUTIES<ul><li>
Additional duties as assigned</li><li>
Assist Maintenance/Custodial staff as needed</li><li>
Assist Success Center/Welcome Center staff as needed</li><li>
Attend department and faculty meetings and required school functions</li></ul>
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below represent the required knowledge, skills, abilities, and physical demands. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position
Education
Completed High School
Experience
Some paid or volunteer experience on campus or security supervision, or any combination of training, education, and experience that could likely provide the desired knowledge and abilities
LICENSES, CERTIFICATES, AND CLEARANCES<ul><li>
Valid Fingerprint</li><li>
Valid CPR and First Aid certifications</li><li>
TB Risk Assessment</li><li>
Ministry Safe Clearance</li></ul>
KEY COMPETENCIES
Knowledge<ul><li>
The ministry and purpose of an Orange Lutheran education</li><li>
School policies, rules, and regulations</li><li>
General concepts of adolescent behavior</li><li>
Techniques used in controlling students</li><li>
Appropriate safety precautions and procedures</li><li>
Routine record keeping</li><li>
Safe working methods and procedures</li></ul>
Skills and Abilities<ul><li>
Verbal and written communication skills Speak clearly and effectively with students, parents, and co-workers; listen actively, write accurate and complete reports</li><li>
Interpersonal skills demonstrate a caring attitude, establish and maintain positive relationships and trust; demonstrate professionalism</li><li>
Problem-solving skills Recognizes potential problems; identifies information needed to solve problems effectively</li><li>
Basic technology skills; ability to use a computer for word processing, email, browser, and record-keeping applications</li><li>
Maintain confidentiality, when necessary</li></ul>
PERSONAL CHARACTERISTICS<ul><li>
Exhibits the highest level of Christian integrity his/her life reflects Christ-like morals, behavior, attitude, and leadership</li><li>
Integrates faith and prayer in the performance of job duties</li><li>
Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles</li><li>
Ability to articulate their Christian faith</li><li>
An active member of a Christian church</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
The employee must have the physical abilities to perform the essential functions of the job as outlined above</li><li>
Frequently move about the campus, sit for extended periods, talk and hear, use hands to handle, feel, or grasp objects</li><li>
Occasionally stand, walk, push, pull, or lift, up to 50 pounds, reach with hands or arms, climb, balance, stoop, kneel, crawl, taste, or smell</li></ul>
WORK ENVIRONMENT
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions<ul><li>
The majority of work is performed in a climate-controlled school setting, with occasional outside exposure to varying weather conditions.</li><li>
The noise level is that of a typical quiet office setting with occasional exposure to moderate to loud noise at school events</li></ul>
This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments to address the school's needs and changing business practices. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, FLSA status, or grade.</div>

Campus Safety Worker Full-Time

<div><div>POSITION SUMMARY
Reporting directly to the Academic Support Services Manager, the Academic Prep Instructor will work with teachers, counselors, and administration to ensure student learning and academic success within the classroom, while also helping to oversee the operations of the Learning Commons.
Reports to: Academic Support Services Manager
Supervises: None
ESSENTIAL DUTIES<ul><li>
Monitor student academic progress by regularly tracking student grades via PowerSchool and communicating with instructors</li><li>
Monitor student academic progress by regularly tracking student grades via PowerSchool and communicating with instructors</li><li>
Planning in support of student academic progress and achievement</li><li>
Build relationships with students to better support them academically</li><li>
Establish and maintain standards of student behavior to provide an environment conducive to learning</li><li>
Connect students to appropriate academic resources and assistance</li><li>
Attend Academic Watch meetings when academic intervention is necessary</li><li>
Observe and evaluate student performance, behavior, social development, and physical health</li><li>
Maintain accurate and complete student records per school policy</li><li>
Enforce all school policies and rules governing students</li><li>
Communicate with students, parents, other faculty, staff, counselors, and administrators regarding relevant academic and behavioral issues</li><li>
Carry out safety and emergency procedures per school policy</li><li>
Maintain appropriate professional interaction with students, parents, administrators, co-workers, and other colleagues</li><li>
Coordinate the Testing Center, and proctor make-up tests for students</li><li>
Oversee the Learning Commons space that includes peer tutoring, computer use, and students with free periods</li><li>
Attend school functions, faculty meetings, in-service events, conferences, retreats, and workshops</li><li>
Strive for personal professional development</li></ul></div>
ADDITIONAL DUTIES<ul><li>
Report for work as scheduled, on-time, and prepared; maintains dependable attendance</li><li>
Maintain a safe, clean work environment</li><li>
Maintain instructional materials for substitute teachers</li><li>
Supervise Daily Gathering settings</li><li>
Additional duties as assigned by the Principal, Assistant Principal, or Academic Support Services Manager</li></ul>
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications and competencies listed below represent the required knowledge, skills, abilities, and physical demands. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position
Education
BA or BS Degree
Experience
Related experience and/or training, or equivalent combination of education and experience; previous teaching or tutoring experience preferred
LICENSES, CERTIFICATES, AND CLEARANCES<ul><li>
Cleared Background/Fingerprint check</li><li>
Valid CPR and First Aid certifications</li><li>
Cleared TB assessment</li><li>
Completion of Ministry Safe Training</li></ul>
KEY COMPETENCIES
Knowledge<ul><li>
Knowledge of the operation of Orange Lutheran High School, culture, improvement, and performance standards</li><li>
Knowledge of classroom management strategies</li><li>
Knowledge of how to maintain a climate conducive to student learning</li></ul>
Skills and Abilities<ul><li>
Ability to prioritize and accomplish tasks in the assigned areas of responsibility within set timeframes</li><li>
Ability to develop and maintain open channels of communication between students and staff</li><li>
Ability to keep records that meet the needs of the students and teachers</li><li>
Ability to adhere to school policies and guidelines</li><li>
Excellent written, verbal, nonverbal, and listening skills</li><li>
Ability to problem-solve</li><li>
Excellent planning and organization skills</li><li>
Establish and maintain effective working relationships with students, parents, and co-workers</li><li>
Strong attention to details</li></ul>
PERSONAL CHARACTERISTICS<ul><li>
Exhibit the highest level of Christian integrity his/her life reflects Christ-like morals, behavior, attitude, and leadership</li><li>
Foster a Christ-centered environment focused on Grateful Servanthood, Accountability, Compassion, and Collaboration, in alignment with our Guiding Principles</li><li>
Integrate faith and prayer in the performance of job duties</li><li>
Ability to articulate their Christian faith</li><li>
An active member of a Christian church</li></ul>
PHYSICAL REQUIREMENTS<ul><li>
The employee is frequently required to sit and stand for extended periods, speak clearly, hear accurately, and move about the campus</li><li>
The employee is occasionally required to reach with hands and arms; use hands to finger, handle, or feel objects or controls, and smell</li><li>
The employee must occasionally lift, push, or pull up to 50 pounds, and bend, stoop, sit on the floor, climb stairs, squat, kneel, jump, twist, or bend</li><li>
Specific vision abilities include near and far vision within the normal range, peripheral vision, depth perception, and the ability to adjust focus</li></ul>
WORK ENVIRONMENT<ul><li>
The typical working environment is a climate-controlled school classroom environment</li><li>
The typical noise level is quiet to moderate, but may occasionally be loud</li></ul>
This job description intends to provide a representative summary of the essential functions that will be required of positions given this title and should not be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their hiring departments to address the needs of the school and changing business practices. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall not be construed as expanding a particular position's role, scope, and FLSA status, or grade</div>

Academic Prep Instructor

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Orange Lutheran High School

About Company

Executive Assistant - Business Services

Campus Safety Worker Full-Time

Academic Prep Instructor