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Ray Skillman Ford & Hyundai

The Assistant Office Manager is a key leadership-track role responsible for supporting the daily financial and administrative operations of a high-volume franchise dealership. This position serves as the right hand to the Office Manager, ensuring that accounting functions, deal processing, and compliance standards are met with precision.This is a high-growth opportunity. We are looking for a motivated professional with a strong foundation in automotive accounting who is ready to refine their leadership skills. For the right candidate, this role is designed as a direct pipeline for advancement to an Office Manager position within our growing dealership group.Key Responsibilities<ul><li>Accounting Support: Assist in managing accounts payable, accounts receivable, and general ledger maintenance.</li><li>Deal Processing: Ensure the timely and accurate flow of vehicle contracts, funding, and title work.</li><li>Month-End Procedures: Support the Office Manager in reconciling schedules and preparing financial statements for month-end closing.</li><li>Compliance &amp; Audit: Assist in maintaining strict adherence to OEM policies, state and federal regulations, and internal dealership controls.</li><li>Staff Mentorship: Provide guidance and training to the administrative and accounting team to ensure operational efficiency.</li><li>Cross-Departmental Liaison: Work closely with Sales, Service, and Parts departments to resolve administrative bottlenecks and improve workflow.</li><li>Reporting: Help prepare and review daily doc tracking, CIT (Contracts in Transit) reports, and incentive submissions.</li></ul>Qualifications &amp; Skills<ul><li>Dealership Experience Required: Prior experience in a franchise dealership business office or accounting department is essential.</li><li>Systems Expertise: Proficiency in major Dealership Management Systems (e.g., CDK, Dealertrack, or Reynolds &amp; Reynolds) is highly preferred.</li><li>Technical Knowledge: A solid understanding of automotive-specific accounting, including titles, registrations, and service/parts reconciliations.</li><li>Detail Oriented: Exceptional accuracy in data entry and financial reporting.</li><li>Professionalism: High level of confidentiality and the ability to maintain a professional demeanor in a fast-paced environment.</li></ul>Education &amp; Experience<ul><li>High school diploma or equivalent required; Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting or Finance is a plus.</li><li>Minimum of 2&ndash;4 years of experience in a franchise automotive dealership office.</li></ul>Career Path &amp; BenefitsWe are committed to promoting from within. As an Assistant Office Manager, you will receive mentorship and professional development designed to prepare you for a full Office Manager role within our dealership group.<ul><li>Competitive Salary based on dealership experience.</li><li>Advancement Opportunities: Clear trajectory for growth within our multi-location group.</li><li>Benefits Package: May include medical, dental, vision, paid time off, and retirement plan options.</li></ul>Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>automotive dealership: 2 years (Required)</li></ul>Work Location: In person

Assistant Office Manager

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Ray Skillman Ford & Hyundai

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Assistant Office Manager