Assistant Office Manager

The Assistant Office Manager is a key leadership-track role responsible for supporting the daily financial and administrative operations of a high-volume franchise dealership. This position serves as the right hand to the Office Manager, ensuring that accounting functions, deal processing, and compliance standards are met with precision.

This is a high-growth opportunity. We are looking for a motivated professional with a strong foundation in automotive accounting who is ready to refine their leadership skills. For the right candidate, this role is designed as a direct pipeline for advancement to an Office Manager position within our growing dealership group.

Key Responsibilities

• Accounting Support: Assist in managing accounts payable, accounts receivable, and general ledger maintenance.
• Deal Processing: Ensure the timely and accurate flow of vehicle contracts, funding, and title work.
• Month-End Procedures: Support the Office Manager in reconciling schedules and preparing financial statements for month-end closing.
• Compliance & Audit: Assist in maintaining strict adherence to OEM policies, state and federal regulations, and internal dealership controls.
• Staff Mentorship: Provide guidance and training to the administrative and accounting team to ensure operational efficiency.
• Cross-Departmental Liaison: Work closely with Sales, Service, and Parts departments to resolve administrative bottlenecks and improve workflow.
• Reporting: Help prepare and review daily doc tracking, CIT (Contracts in Transit) reports, and incentive submissions.

Qualifications & Skills

• Dealership Experience Required: Prior experience in a franchise dealership business office or accounting department is essential.
• Systems Expertise: Proficiency in major Dealership Management Systems (e.g., CDK, Dealertrack, or Reynolds & Reynolds) is highly preferred.
• Technical Knowledge: A solid understanding of automotive-specific accounting, including titles, registrations, and service/parts reconciliations.
• Detail Oriented: Exceptional accuracy in data entry and financial reporting.
• Professionalism: High level of confidentiality and the ability to maintain a professional demeanor in a fast-paced environment.

Education & Experience

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance is a plus.
• Minimum of 2–4 years of experience in a franchise automotive dealership office.

Career Path & Benefits

We are committed to promoting from within. As an Assistant Office Manager, you will receive mentorship and professional development designed to prepare you for a full Office Manager role within our dealership group.

• Competitive Salary based on dealership experience.
• Advancement Opportunities: Clear trajectory for growth within our multi-location group.
• Benefits Package: May include medical, dental, vision, paid time off, and retirement plan options.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience:

• automotive dealership: 2 years (Required)

Work Location: In person