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Reliance Facilities Management

Job Description &middot; The Facilities Coordinator will provide administrative support to the Facilities Manager and the organization, manage office functions including: Work Order coordination, Security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff.&middot; The Facilities Coordinator, under the supervision of the Facilities Manager, will manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling supportEssential Job Functions:&middot; Assist the operation manager on the day-to-day operations.&middot; Documented violation to inform HR for all facility issues related to employees&middot; CAFM implementation and regular coordination with the FM software vendor on teething problems in the implementation&middot; Generation of reports related to overdue jobs which could be due to materials procurement, manpower&middot; Preparation of MMR&rsquo;s for FM AMC sites&middot; Calling up vendors for getting quotes/specifications related to specific ADHOC jobs&middot; Preparation/review of quotes/contracts/agreements&middot; Quotation approval follow ups with client and updates in the Quotation tracker&middot; Getting service reports/overtime details from site supervisors/technicians for the preparation of Weekly reports.&middot; Maintain strong working relationships with our vendors&middot; Review purchasing agreements with vendors and maintain open lines of communications with those vendors&middot; Follows HSE (Health, Safety and Environmental) procedure implemented by company rules and procedures&middot; Contract related communication with vendors.&middot; Cash Advance will be prepared by self for any ADHOC works whenever required with line approval from Management.&middot; WCR&rsquo;s prepared and shared for invoicing purpose and recorded in the Tracker.&middot; Documenting processes and keeping maintenance records.&middot; Monitoring maintenance budget spending.&middot; Set up, maintain, and organize department's central files, information, filing, and messages.&middot; Drivers log in and time sheet everyday for all vehiclesFacilities Coordinator Requirements:&middot; Bachelor's or associate degree in project management, or similar.&middot; A completed course in facilities management will be advantageous.&middot; A minimum of 3-4 years of experience in facility coordination, project management, or real estate.&middot; Proficiency in Facilities Management (FM) software.&middot; Extensive experience in building and equipment maintenance.&middot; Advanced knowledge of maintenance planning and schedules.&middot; Ability to respond to building emergencies.&middot; In-depth knowledge of building safety regulations and security protocols.&middot; Proficiency in office software, such as Microsoft Word, Excel, and Outlook Express.&middot; Excellent organizational and communication skills.&middot; Has the ability to do multi taskPay: AED4,000.00 - AED5,000.00 per monthExperience:<ul><li>FM Coordinator: 2 years (Preferred)</li><li>CAFM Coordinator: 2 years (Preferred)</li><li>Facilities management: 2 years (Preferred)</li></ul>Work Location: In person

FM Coordinator

FM Engineer Job Description:1. Preparing daily and weekly reports and submit to managers for Weekly meeting.2. Getting /extracting report daily from the ground team along with their attendance &amp; theirovertime on daily basis.3. Assigning PPM, Reactive and ADHOC Works for Mobile Team.(Scheduling for Next day)&amp;informing them in details for their pick &amp; drop in what&rsquo;s app group.4. Coordination with Mobile Team project oriented clients for the Queries (Reactive/ Break downrequest &amp; communicating with them for their PPM Schedules.5. Following up &amp; scheduling Water tank Cleaning, Pestcontrol schedules for Mobile Team projects6. Preparing Quotations for mobile team projects such as (Al barari villas, Jashanmal, Brandsforless, Last exit,small offices etc) and partially to fixed sites (eg.Inside apartments).7. Preparing all Quotes related to UIC Building including inside Apt &amp; co coordinating withResidents as &amp; when required8. Daily general works (Replying to mails from clients, colleagues, Adhoc works related followup(on work completion&amp; status with ground team),9. Coordination with procurement for arranging materials for the approved quotes works for allthe sites &amp; building &amp; AMC consumables10. Following up and coordinating with technicians for the daily work updates regarding the jobstatus/completion to update the client and make quotes if required.11. Arranging for the delivery of materials either through our team or by suppliers.12. Preparing cash advance request as &amp; when required (in absence of Zubin &amp; Maya) for all jobrequest where cash/cheque/advance payment is required.13. Arranging Transportation for Mobile team technicians for their pick &amp; Drop from sites todesignated places.14. Coordination &amp; Updating HD with regards to the work completion of ADHOC works to invoice tothe client &amp; clarifying if incase of any requirements.15. Assigning works to Mehboob for any material collection &amp; informing Admin /HR dept.16. Co ordinating with HR for petty cash arrangement &amp; Minor bills purchasedPay: AED6,500.00 - AED7,000.00 per monthWork Location: In person

FM Engineer

Position TitleProcurement AssistantJob SummaryThe Procurement Assistant supports the procurement team in sourcing, purchasing, and coordinating materials, products, and services required by the company. The role involves handling purchase orders, supplier communication, documentation, and ensuring timely delivery while maintaining accurate procurement records.Key Responsibilities<ul><li>Assist in preparing and processing purchase orders and purchase requisitions</li><li>Coordinate with suppliers regarding quotations, deliveries, and invoices</li><li>Compare prices and evaluate supplier quotations</li><li>Maintain procurement records, contracts, and supplier databases</li><li>Follow up on pending orders and ensure timely delivery of materials</li><li>Coordinate with internal departments regarding purchasing requirements</li><li>Monitor inventory levels and assist in stock replenishment</li><li>Support procurement team in vendor registration and evaluation</li><li>Ensure compliance with company procurement policies and procedures</li><li>Assist in preparing procurement reports and documentation</li></ul>Requirements &amp; Qualifications<ul><li>Diploma or Bachelor&rsquo;s degree in Business Administration, Supply Chain, Logistics, or related field</li><li>Previous experience in procurement, purchasing, or administrative support is preferred</li><li>Good knowledge of procurement processes and supplier coordination</li><li>Proficiency in Microsoft Office applications, especially Excel</li><li>Strong communication and negotiation skills</li><li>Good organizational and time management abilities</li><li>Attention to detail and ability to work under pressure</li></ul>Preferred Skills<ul><li>Experience with ERP systems or procurement software</li><li>Basic understanding of inventory management</li><li>Ability to multitask and coordinate with different departments</li></ul>Pay: AED3,000.00 - AED4,000.00 per monthExperience:<ul><li>Procurement: 2 years (Preferred)</li></ul>Work Location: In person

Procurement Assistant

Join Reliance Facilities Management and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Reliance Facilities Management

About Company

FM Coordinator

FM Engineer

Procurement Assistant