Qureos Mentor

Reliance Facilities Management

Job description:JOB TITLE: CAFM AsstREPORTS TO: Senior Manager &ndash; Abu Dhabi OperationsLOCATION: Abu DhabiJOB STATUS: Full-timeProfile:&middot; Dependable, confident and mature&middot; Efficient and accurate&middot; Able to maintain strict confidentiality when necessary&middot; Self-starter and independent worker, yet able and ready to be a team player&middot; Excellent computer skills for business needs (spreadsheets, email, online systems, CAFM systems)&middot; Good interpersonal and customer skills, excellent phone skills&middot; Flexible and able to thrive with a great variety of tasks&middot; Honesty and integrity (able to handle cash payments)&middot; Excellent organizational skills; able to organize tasks, create &amp; maintain information storage&middot; Good letter writing skills (able to compose accurate and professional communication)CAFM cum Facilities Management (FM) experience is required for this role.Job Description:Administrative&middot; Respond appropriately to e-mail, phone, walk-ins and written inquiries from internal and external customers and proactively ensure through communication that proper delivery of the request is meet through the standard and policies of the Company.&middot; Proper escalation of calls and convey to the designated person&middot; Logging and keeping of records of queries&middot; Preparing Minutes of the meeting&middot; Resolve administrative problems and inquiries&middot; Schedule and coordinate appointments and travel arrangements for facilities Mobile teams&middot; Maintain office supply inventories&middot; Coordinate maintenance of office equipment&middot; Communicate effectively and professionally with vendors regarding materials, quotes, scheduling, delivery, etc.&middot; Keeping and Updating all records for LPO/Invoices/Clients' Database/AMC Contracts/Vendors/Service Reports/Materials and others&middot; Filing, scanning, binding and printing of specific documents&middot; Update reports on regular basis or/and as requested by the management.&middot; Sending invoices and make follow up calls to Clients on pending payments&middot; Monitor all AMC Contract expiry dates and due payments and coordinate with appropriate department to execute and complete the works.&middot; Make monthly maintenance reports for smaller maintenance contracts within the company.&middot; Update in the CAFM system provided the company.Accounting Documentation&middot; Prepare LPO and Invoices&middot; Make payment collection on a regular basis&middot; Updating all receivables.&middot; To issue receipts and deposits all received cash/cheques&middot; Prepare payment vouchers related to various revenue and expenses&middot; Submit and Update all payment transactions to the Accounts Department&middot; Make monthly summary report for all Unpaid/Paid Invoices&middot; Handling and processing all petty cash transactionsJob Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthWork Location: In person

CAFM Assistant

Join Reliance Facilities Management and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Reliance Facilities Management

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CAFM Assistant