Samuel James

Rosline

The Administrative Assistant / Proofreader will provide administrative, operational, and document-support services for homes under construction and company operations. This role will be responsible for managing utility accounts, company credit card expenses, permitting activities, records, and written materials while ensuring information is accurate, organized, and completed on schedule.  The ideal candidate is highly organized, detail-oriented, dependable, and comfortable following up with vendors, utility providers, municipalities, and internal team members. Strong written communication skills and excellent attention to spelling, grammar, formatting, and accuracy are also important for this position.  Utility Account &amp; Billing Management  The Administrative Assistant will oversee utility accounts for homes under construction and company operations. Responsibilities include:  Setting up new utility accounts and coordinating new service requestsManaging utility accounts, bills, and payment deadlinesPaying utility bills accurately and on timeEntering utility payment information and documentation into Buildertrend Coordinating utility service transfers, disconnects, and new service requestsMonitoring service status and resolving issues as neededCommunicating and following up with utility providers to ensure timely completion of requestsMaintaining organized and accurate utility records  Payment Management  The Administrative Assistant will assist with the administration, documentation, and reconciliation of company credit card expenses. Responsibilities include: Entering credit card transactions and payment details into BuildertrendAttaching and maintaining receipts, invoices, and supporting documentationReconciling company credit card transactions in Buildertrend with monthly credit card statementsIdentifying missing receipts, invoices, or supporting documentation and following up as neededEnsuring credit card expenses are properly documented, categorized, and codedMaintaining accurate and organized records of company credit card expenses  Construction Administrative Support The Administrative Assistant will provide administrative support throughout the permitting process for new homes and related construction activities. Responsibilities include: Tracking permit applications and monitoring application statusFollowing up with cities, municipalities, and other agencies regarding permit requirements and statusPaying permit and application fees when dueEntering and maintaining permit-related information in BuildertrendPreparing, completing, and submitting forms and applications required for permittingPlacing and tracking engineering ordersRequesting new address assignments as neededMaintaining accurate records of permit applications, approvals, fees, correspondence, and related documentation  Proofreading &amp; Document Review The Administrative Assistant / Proofreader will review company documents and written materials to ensure they are accurate, clear, professional, and properly formatted. Responsibilities include:Proofreading emails, reports, forms, correspondence, project documents, and other written materialsChecking documents for spelling, grammar, punctuation, capitalization, and formatting errorsReviewing documents for consistency in names, dates, numbers, addresses, and other important informationIdentifying typographical and factual inconsistencies and bringing them to the appropriate team member's attentionReviewing documents before submission to vendors, municipalities, clients, or other third partiesMaking appropriate corrections while maintaining the original meaning and intent of the documentEnsuring documents follow company formatting and documentation standardsComparing revised documents against original versions to confirm that requested changes have been completed accuratelyMaintaining confidentiality when reviewing internal, financial, construction, or other company documents  General Administrative Support Maintain accurate, organized, and up-to-date recordsMonitor deadlines and follow up on outstanding itemsCommunicate professionally with vendors, utility providers, municipalities, and other third partiesAssist the construction and operations teams with administrative tasks as neededReview information carefully and identify errors or missing details before documents are finalizedIdentify and communicate issues that may delay payments, services, permits, or other project-related activitiesMaintain confidentiality and exercise good judgment when handling company information and financial documentationPerform other administrative and document-review duties as assigned Preferred Skills Strong attention to detail and accuracyExcellent written communication, spelling, and grammar skillsStrong organizational and time-management abilitiesAbility to manage multiple tasks and deadlinesComfortable communicating with vendors, agencies, and internal teamsBasic computer and document-management skillsAbility to learn software such as Buildertrend and other company systemsDependable, professional, and able to work independently

Remote Administrative Assistant - Proofreader

Join Rosline and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

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Remote Administrative Assistant - Proofreader