Qureos Mentor

Rowan Diagnostic Clinic, PA

<div>Administrative Duties<ul><li>
Maintain office supplies and inventory of paper products; reorder as needed.</li><li>
Collate and distribute incoming/outgoing mail; manage and maintain postage meters.</li><li>
Maintain document retention systems in compliance with company policies.</li><li>
Coordinate catering and logistics for office meetings, board meetings, and company events.</li><li>
Handle light errands such as dry-cleaning drop-off and pick-up.</li><li>
Manage calendars, schedule meetings, and provide general administrative support to executives or departments.</li><li>
Update and maintain administrative policies and procedures as directed by the Director of Operations (DOO).</li><li>
Type provider letters and patient discharge letters as needed.</li><li>
Ensure front office and shared spaces are clean, organized, professional, and well-stocked.</li><li>
Greeting and assist visitors, answer phones, and handle general inquiries.</li><li>
Draft and distribute the monthly company newsletter; prepare employee birthday and anniversary cards.</li><li>
Answer patient phone calls and provide assistance as appropriate.</li><li>
Support organization and logistics of staff training classes and company events.</li></ul>
Human Resources Support<ul><li>
Facilitate new employee onboarding: prepare onboarding packets, coordinate equipment, and schedule orientations.</li><li>
Maintain and update confidential employee records and files.</li><li>
Assist with administration of employee benefits, leave tracking, and compliance documentation.</li><li>
Support communication and updates related to employee handbooks and HR policies.</li><li>
Track and record employee time-off requests and maintain attendance logs.</li><li>
Coordinate and assist with employee engagement initiatives (e.g., events, recognitions, wellness programs).</li><li>
Ensure HR processes align with labor laws and internal policies under the guidance of DOO or HR.</li><li>
Conduct full onboarding for new hires, ensuring compliance and completion of all checklist items.</li></ul>
Recruiting Responsibilities<ul><li>
Post job openings on job boards, websites, and social media platforms.</li><li>
Review resumes and screen potential candidates.</li><li>
Schedule and coordinate interviews with hiring managers and interview panels.</li><li>
Create new hire packets and assist with onboarding materials.</li><li>
Prepare letters, conduct reference checks, and manage documentation for new hires.</li><li>
Maintain the Applicant Tracking System (ATS) or shared recruitment tracking sheets.</li><li>
Communicate with candidates regarding interview logistics, application status, and next steps.</li><li>
Support employer branding and recruitment marketing efforts (e.g., job fairs, social media posts).</li></ul>
Marketing and Social Media<ul><li>
Update and maintain company website content.</li><li>
Maintain and post weekly updates on company social media platforms.</li><li>
Keep Google business pages current for all providers.</li></ul>
Employee Relations &amp; Engagement:<ul><li>
Serve as a point of contact with employees, addressing basic HR-related inquiries and escalating issues as needed.</li><li>
Assist in organizing employee engagement activities, training sessions, and company events.</li><li>
Help foster a positive company culture by promoting employee wellness programs, recognition initiatives, and team-building activities.</li><li>
Support management in addressing employee concerns, conflicts, or performance issues by coordinating feedback sessions or meetings.</li></ul>
Compliance &amp; Reporting:<ul><li>
Ensure adherence to federal, state, and local labor laws, as well as company policies and procedures.</li><li>
Assist in the preparation and maintenance of compliance-related documentation and reports.</li><li>
Support annual audits and help with the preparation of documentation required for regulatory purposes.</li></ul>
Other Duties<ul><li>
Assist team leaders with other projects assigned by supervisor.</li><li>
Perform other duties as assigned.</li></ul><ul><li>
Education: Bachelor&rsquo;s degree in human resources, Business Administration, or a related field, or equivalent work experience.</li><li>
Experience: At least 2-3 years of experience in HR, recruitment, or administrative support.</li><li>
Skills:<ul><li>
Strong organizational and multitasking skills.</li><li>
Excellent communication and interpersonal abilities.</li><li>
Proficiency in MS Office Suite (Word, Excel, PowerPoint) and HRIS software.</li><li>
Knowledge of HR policies, employment laws, and best practices.</li><li>
Ability to maintain confidentiality and handle sensitive information with discretion.</li><li>
Strong attention to detail and problem-solving skills.</li></ul></li></ul>
Preferred Qualifications:<ul><li>
SHRM-CP or PHR certification (or equivalent HR certification).</li><li>
Experience with applicant tracking systems (ATS) and HRIS platforms.</li><li>
Familiarity with labor laws, payroll processing, and benefits administration.</li></ul>
License/Certifications: See Preferred Qualifications
Language Skills: English required
Other Skills: Prior recruiting experience in a healthcare setting. Experience coordinating company events or executive meetings.
Expected Hours of Work: Monday thru Friday &ndash; 40 hours per week
Personal Protective Equipment: Must be able and willing to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.
Supervisory Responsibility: None
Travel: To all offices as needed</div>

Administrative and HR / Recruiting Specialist

Join Rowan Diagnostic Clinic, PA and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Rowan Diagnostic Clinic, PA

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Administrative and HR / Recruiting Specialist