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Position Title: Facilities Manager &ndash; Urban Ventures Issued By: Aeonn Ark Pvt Ltd Reporting To:<ul><li>Primary (Line): General Manager &ndash; Urban Ventures/ Secondary (Dotted): Vertical Lead &ndash; Coworking Operations</li><li>Location: Innovspace &ndash; Kalapatti &amp; Sitra, Coimbatore / Employment Type: Full-time</li></ul>Role OverviewYou ensure that Innovspace&rsquo;s physical infrastructure and service teams deliver a consistently reliable, safe, and efficient environment. You manage all technical operations, vendor relationships, safety compliance, and small-capex projects&mdash;while seamlessly integrating with the Client Relations Executive for on-the-ground escalations and handoffs.Key Responsibilities1. Technical Operations &amp; Maintenance<ul><li>Manage preventive-maintenance schedules for HVAC, electrical, plumbing, generators, elevators, and network systems</li><li>Respond to reactive facility tickets escalated by the Client Relations Executive within 2 hours and track resolution against a &ge; 95 % SLA</li><li>Supervise cleaning, security, procurement assistants, and office support staff</li></ul>2. Vendor &amp; Budget Management<ul><li>Manage all vendor relationships for facility services, including cleaning, security, landscaping, IT support, procurement assistants, and office support staff</li><li>Source, negotiate, and oversee service contracts; ensure SLAs for quality and cost-efficiency</li><li>Monitor vendor performance quarterly; enforce SLAs or recommend vendor changes</li><li>Control facility-related budgets (maintenance, utilities, projects) and report cost variances (&lt; 5 %) to GM and Vertical Lead</li></ul>3. Asset &amp; Project Coordination. Asset &amp; Project Coordination<ul><li>Maintain FF&amp;E inventory and plan for lifecycle replacements</li><li>Lead small-capex projects (fit-outs, expansions, tech upgrades) from scope through handover</li><li>Draft BOQs, timelines, and budgets; coordinate contractors and internal teams</li></ul>4. Safety, Security &amp; Compliance<ul><li>Conduct regular safety audits, fire drills, first-aid kit inspections, and emergency evacuations</li><li>Oversee CCTV, access-control, and alarm systems; audit security protocols monthly</li><li>Ensure compliance with local building codes, insurance requirements, and health-safety regulations.</li></ul>5. Admin Handoffs &amp; Collaboration<ul><li>Receive daily escalations from Client Relations Executive for unresolved maintenance issues, major breakdowns, and tenant move-ins/move-outs</li><li>Provide weekly brief to Client Relations Executive on scheduled maintenance, planned outages, and project timelines to inform the daily operations chart</li><li>Maintain the Daily Facility Chart with live updates on maintenance status, resource allocations, and scheduled tasks; coordinate all chart entries with the Client Relations Executive to ensure unified reporting.</li></ul>6. Reporting &amp; Continuous Improvement<ul><li>Deliver a weekly &ldquo;Facility Health&rdquo; report to GM and Vertical Lead, covering maintenance compliance, ticket metrics, safety audit results, and project status</li><li>Analyze downtime incidents and cost drivers; recommend process or vendor improvements</li></ul>Qualifications &amp; Experience<ul><li>Education: Bachelor&rsquo;s degree in Engineering, Facilities Management, or related field</li><li>Experience: 2+ years in facilities or building services management, preferably in coworking/hospitality settings</li><li>Financial Acumen: BOQ preparation, budget control, vendor negotiation</li><li>Compliance Knowledge: Familiarity with building codes, safety regulations, and statutory inspections</li></ul>Core Competencies<ul><li>Operational Excellence: Proactive planning and rigorous SLA enforcement</li><li>Vendor Leadership: Effective negotiation and performance management</li><li>Collaborative Coordination: Seamless handoffs with Client Relations Executive and other stakeholders</li><li>Analytical Thinking: Data-driven improvements and cost management</li><li>Integrity &amp; Compliance: Uncompromising safety and legal adherence</li></ul>Compensation &amp; Benefits<ul><li>Fixed Monthly Salary: &#8377;25,000 &ndash; &#8377;30,000 (based on experience)</li><li>Health Insurance: Family-floater cover</li><li>Provident Fund: As per statutory norms</li></ul>Job Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Provident Fund</li></ul>Work Location: In person

Facilities Manager – Urban Ventures

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Facilities Manager – Urban Ventures