Qureos Mentor

Singer Equipment Company

Thank you for considering job opportunities within Singer. Please note that the overall needs of Singer will be taken into consideration when it comes to selecting the right candidate for a vacant position. Singer will attempt to hire and/or promote from within when current employees possess similar qualifications to external candidates.
 
As a Contract Administrator at Singer, one of the nation's leading foodservice equipment and supply dealers, you will play a vital role in supporting contract execution, order fulfillment, and project delivery across a wide range of commercial kitchen and foodservice projects. You will act as the key liaison between internal departments, vendors, and customers to ensure that contracts are accurately reviewed, entered, and managed through their entire lifecycle.
 This role requires strong organizational skills, attention to detail, and a working knowledge of ERP systems, foodservice equipment terminology, and contract documents such as AIA forms. You’ll collaborate closely with project managers, sales teams, accounting, and logistics personnel to ensure all contract obligations are met—from order processing and documentation to payment requests and submittals.
 ESSENTIAL FUNCTIONS
 <ul>
<li>Review customer contracts, including AIA documents and in-house agreements, to identify scope, timelines, payment terms, insurance requirements, and other key provisions.</li>
<li>Ensure all contract documentation complies with company policies and project requirements.</li>
<li>Maintain accurate and complete documentation, including insurance certificates, bonds, and compliance forms.</li>
<li>Track and manage contract modifications, change orders, and other contractual updates throughout the project lifecycle.</li>
<li>Maintain a detailed project log, including account numbers, project values, contractor/owner contacts, payment status, and job status.</li>
<li>Assist in generating and submitting project submittal packages and coordinating drawing approvals.</li>
<li>Accurately input, update, and maintain sales orders and related data in the ERP system (e.g., Epicor P21).</li>
<li>Process and submit purchase orders to vendors and manufacturers; follow up on acknowledgments and anticipated ship dates.</li>
<li>Distribute key project documents to internal team members, including purchase orders, order acknowledgments, invoices, and statements.</li>
<li>Apply down payments, customer deposits, and credit memos to the appropriate sales orders.</li>
<li>Process pay requests for contract jobs in coordination with accounting and project management teams.</li>
<li>Work cross-functionally with sales, accounting, logistics, and project management to ensure alignment on contract requirements and deliverables.</li>
</ul>
MINIMUM QUALIFICATIONS
 <ul>
<li>Excellent organizational skills with the ability to manage multiple contracts and deadlines simultaneously.</li>
<li>High attention to detail when reviewing contracts, tracking orders, and updating project documentation.</li>
<li>Ability to interpret and apply terms from project contracts to operational and financial processes.</li>
<li>Strong written and verbal communication skills for interacting with customers, vendors, internal teams, and external contractors.</li>
<li>Professional email and document formatting skills, with a focus on clarity and accuracy.</li>
<li>Ability to work collaboratively across departments (sales, project management, accounting, logistics) in a fast-paced, team-oriented environment.</li>
<li>Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.</li>
</ul>
Preferred Skills & Abilities (Not Required)
 <ul>
<li>Strong understanding of foodservice equipment and related industry terminology, including commercial kitchen layouts, manufacturer specifications, and bid documents.</li>
<li>Proficiency with ERP systems (e.g., Epicor P21) for order processing, data entry, and inventory tracking.</li>
<li>Working knowledge of AutoQuotes (AQ) software and pricing structures is highly preferred.</li>
<li>Familiarity with AIA contract documents, lien waivers, insurance requirements, and other construction-related documentation.</li>
</ul>
Singer Equipment Company, Inc. is an equal employment opportunity, affirmative action employer.
 Alternative methods of applying for employment are available to individuals unable to submit an application because of a disability. You may contact 610-387-6540 between 9:00 AM or 4:00 PM EST to discuss reasonable accommodations.
 EOE/M/F/Disability/Vet

Contract Administrator

Why Singer?
 Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer isn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.
 
We are the proud recipient of the Foodservice and Supplies Dealer of the Year award for 2023. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!
 
At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.
 
Why You'll Love Working Here: 
<ul>
<li>Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.</li>
<li>Collaborative Spirit: Be part of a supportive and dynamic team environment.</li>
<li>Growth Opportunities: Develop your skills and advance your career in a dynamic industry.</li>
<li>Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.</li>
</ul>
Prepare CAD drawings to support the company’s Contract Sales team. Work with internal and external customers to develop project specifications and generate appropriate drawings. Revise and distribute drawings as needed. Assist in documentation of existing equipment in second-generation kitchen spaces.
 ESSENTIAL FUNCTIONS
 <ul>
<li>Prepare CAD drawing concepts in response to requests by the Team Leaders and Project Managers.</li>
<li>Revise and rework existing layouts per new designs.</li>
<li>Prepare mechanical drawings, including electrical and plumbing rough-ins based off cutbooks created by the estimators.</li>
<li>Work with engineers, external design consultants, and project managers to develop drawings and specifications.</li>
<li>Distribute drawings for quoting to outside vendors.</li>
<li>Maintain positive and professional relationships with internal and external constituents.</li>
</ul>
MINIMUM QUALIFICATIONS
 <ul>
<li>High school diploma with technical training in CAD drafting and design.</li>
<li>2-4 years of experience in the food service industry is preferred.</li>
<li>1-2 years of experience in AutoCAD drafting and design.</li>
<li>Proficiency in Microsoft Office and PDF editing software (Bluebeam preferred)</li>
<li>Knowledge of drafting and drawing formatting standards</li>
<li>Knowledge of mechanical drafting</li>
<li>2-4 years of experience with Autodesk Revit preferred.</li>
<li>1-2 years of experience with Auto Quote is preferred.</li>
<li>Experience managing multiple projects in a fast-paced, team environment.</li>
<li>Must be able to lift up to 50 lbs.</li>
<li>Must be physically able to perform field survey of equipment to document manufacturer model/serial numbers of existing facilities.</li>
</ul>
Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.
 Are you ready to take your career to the next level? Apply today and let's cook up some success!
 Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.

CAD Designer

Join Singer Equipment Company and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Singer Equipment Company

ABOUT_COMPANY

Contract Administrator

CAD Designer