Abrar Admin

TeraHop Photonics Inc.

OverviewWe are seeking a highly organized and proactive Administrative Specialist to support daily office operations and employee services for our growing U.S. team. This role is critical in ensuring a smooth and efficient workplace environment for both local hires and international employees, including those requiring visa support, where applicable.The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced startup environment. This individual will serve as a key liaison between the U.S. office and headquarters, ensuring alignment on administrative processes, employee support, and operational execution.Key ResponsibilitiesGeneral Administration (U.S. Office)<ul><li>Manage day-to-day office operations, including supplies, vendors, workspace coordination, and general administrative support.</li><li>Support onboarding and offboarding processes for local employees (badges, workspace setup, documentation, etc.).</li><li>Maintain organized records of administrative processes, vendor contacts, and internal documentation.</li><li>Coordinate office logistics, meetings, and internal events as needed.</li><li>Assist with basic procurement and expense tracking.</li></ul>Employee Support (Local &amp; international Employees on Visas)<ul><li>Coordinate housing arrangements for international employees on visas, including short-term and long-term accommodations.</li><li>Arrange meal support or local food access solutions for international employees based on their needs, where applicable.</li><li>Serve as a point of contact for international employees, helping them navigate local living logistics (housing, transportation, banking, mobile setup, etc.).</li><li>Proactively identify and resolve day-to-day challenges impacting the employee experience.</li><li>Ensure a smooth onboarding experience for international staff relocating to the U.S.</li></ul>Cross-Functional &amp; HQ Coordination<ul><li>Act as a liaison between the U.S. site and headquarters administrative/HR teams.</li><li>Support translation and communication (English &harr; Mandarin) for administrative and operational matters.</li></ul>Qualifications &amp; Experience<ul><li>2+ years of experience in administrative, office management, operations administrative support.</li><li>Experience supporting international employees or working in cross-border teams is strongly preferred.</li><li>Familiarity with coordinating housing, travel, or employee logistics is a plus.</li></ul>Required Skills<ul><li>Bilingual proficiency in English and Mandarin (required).</li><li>Strong organizational and multitasking skills with high attention to detail.</li><li>Ability to work independently and proactively in a fast-paced environment.</li><li>Strong interpersonal skills with a service-oriented mindset.</li><li>Familiarity with U.S. local resources (housing, transportation, basic services, etc.).</li><li>Comfortable coordinating with external vendors and internal stakeholders.</li><li>Basic proficiency in Microsoft Office / Google Workspace tools.</li></ul>Key Competencies<ul><li>Resourceful problem solver with a &ldquo;get-it-done&rdquo; mindset</li><li>Strong communication and cross-cultural awareness</li><li>Ability to handle sensitive situations with professionalism and discretion</li><li>Adaptability in a startup, evolving environment</li></ul>Why This Role MattersThis role is essential to creating a stable and supportive environment for our team. By ensuring smooth administrative operations and a positive employee experience&mdash;especially for international staff&mdash;you will directly contribute to team productivity and overall company success.Benefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Administrative Specialist (Bilingual – English/Mandarin)

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TeraHop Photonics Inc.

About Company

Administrative Specialist (Bilingual – English/Mandarin)