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The Document People Oceanside

We are looking for a reliable and professional Office Assistant to join our Oceanside office. This is an entry-level position, but the right person must be organized, friendly, and comfortable speaking with clients on the phone.The assistant will help with basic office and administrative tasks, including answering phones, scheduling appointments, scanning documents, organizing files, sending emails, and helping clients with basic paperwork.ResponsibilitiesAnswer incoming phone calls professionally Schedule appointments and update the calendar Scan, organize, and save client documents Send basic emails and follow up with clients Keep the front desk and office organized Assist with basic administrative tasks as needed Greet clients and provide good customer servicePosition Type: Full time upgrade after 90 days/ In-Office Tuesdays and Thursdays only Approximately 7-8 hours per dayResponsibilities:<ul><li>Answer incoming calls with a professional and friendly tone</li><li>Check voicemails and return client calls</li><li>Respond to emails and communicate with clients clearly and promptly</li><li>Schedule appointments and maintain calendar</li><li>Assist clients with intake questionnaires and forms</li><li>Help with general office tasks as needed</li></ul>Requirements:<ul><li>Must be able to work on-site in Oceanside</li><li>Professional phone voice and communication</li><li>Basic computer and email proficiency</li><li>Bilingual (English and Spanish) preferred but required</li><li>Reliable and punctual with strong organization skills</li><li>Friendly, patient, and able to support clients calmly</li></ul>Experience:<ul><li>Previous experience answering phones or working in a front office</li><li>Comfortable communicating with clients by phone and email</li><li>Familiar with basic scheduling, forms, or intake paperwork</li></ul>Job Type: Part-timePay: $20.00 per hourWork Location: In person

Office Assistant

Join The Document People Oceanside and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

The Document People Oceanside

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Office Assistant