Office Assistant

We are looking for a reliable and professional Office Assistant to join our Oceanside office. This is an entry-level position, but the right person must be organized, friendly, and comfortable speaking with clients on the phone.

The assistant will help with basic office and administrative tasks, including answering phones, scheduling appointments, scanning documents, organizing files, sending emails, and helping clients with basic paperwork.

Responsibilities

Answer incoming phone calls professionally
Schedule appointments and update the calendar
Scan, organize, and save client documents
Send basic emails and follow up with clients
Keep the front desk and office organized
Assist with basic administrative tasks as needed
Greet clients and provide good customer service

Position Type:
Full time upgrade after 90 days/ In-Office
Tuesdays and Thursdays only
Approximately 7-8 hours per day

Responsibilities:

• Answer incoming calls with a professional and friendly tone
• Check voicemails and return client calls
• Respond to emails and communicate with clients clearly and promptly
• Schedule appointments and maintain calendar
• Assist clients with intake questionnaires and forms
• Help with general office tasks as needed

Requirements:

• Must be able to work on-site in Oceanside
• Professional phone voice and communication
• Basic computer and email proficiency
• Bilingual (English and Spanish) preferred but required
• Reliable and punctual with strong organization skills
• Friendly, patient, and able to support clients calmly

Experience:

• Previous experience answering phones or working in a front office
• Comfortable communicating with clients by phone and email
• Familiar with basic scheduling, forms, or intake paperwork

Job Type: Part-time

Pay: $20.00 per hour

Work Location: In person