Abrar Admin

The Esquire Hotel Downtown Gastonia

<div><h3 class="jobSectionHeader"><b>Job Title: Accounts Payable Specialist (Multi-Unit Restaurant Group)</b></h3><p><b>
Job Summary:</b><br>
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to support our multi-location restaurant group. This role is responsible for managing high-volume invoice processing, ensuring accurate and timely payments, and maintaining strong relationships with vendors across all restaurant locations. The ideal candidate thrives in a fast-paced environment and can effectively coordinate with multiple teams.</p><h3 class="jobSectionHeader"><b>
Key Responsibilities:</b></h3><ul>
<li>Process and manage high-volume invoices across multiple restaurant locations</li>
<li>Review, code, and enter invoices into the accounting system for all units</li>
<li>Match invoices with purchase orders and receiving documents</li>
<li>Coordinate with restaurant managers for timely invoice approvals</li>
<li>Prepare and execute weekly payment runs (checks, ACH, and vendor portals)</li>
<li>Reconcile vendor statements and resolve discrepancies across locations</li>
<li>Maintain vendor files and ensure accurate records for all accounts</li>
<li>Communicate with vendors regarding billing issues, shortages, or pricing discrepancies</li>
<li>Track and ensure proper allocation of expenses by location and department</li>
<li>Assist with month-end close, including accruals and reporting</li>
<li>Ensure compliance with company policies, internal controls, and audit standards</li>
<li>Reconcile monthly CC statement</li>
<li>Assist HR with projects as need</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications:</b></h3><ul>
<li>Preferred 2+ years of accounts payable experience, preferably in hospitality or multi-unit environments</li>
<li>Experience handling high-volume transactions across multiple locations</li>
<li>Strong understanding of basic accounting principles</li>
<li>Proficiency in accounting software (e.g., QuickBooks, Restaurant365, Sage, or similar)</li>
<li>Intermediate Excel skills (sorting, filtering, basic formulas)</li>
<li>Strong attention to detail and organizational skills</li>
<li>Ability to prioritize and meet deadlines in a fast-paced environment</li>
</ul><h3 class="jobSectionHeader"><b>Preferred Skills:</b></h3><ul>
<li>Experience with multi-entity or multi-location accounting</li>
<li>Familiarity with food and beverage vendors and cost structures</li>
<li>Experience with inventory and purchasing systems</li>
<li>Knowledge of restaurant operations and workflows</li>
</ul><h3 class="jobSectionHeader"><b>Work Environment:</b></h3><ul>
<li>Fast-paced, deadline-driven environment supporting multiple restaurant locations</li>
<li>Office-based</li>
<li>Regular communication with management teams across locations</li></ul></div><p></p>

Accounts Payable Specialist

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The Esquire Hotel Downtown Gastonia

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Accounts Payable Specialist