Accounts Payable Specialist

Job Title: Accounts Payable Specialist (Multi-Unit Restaurant Group)

Job Summary:
We are seeking a highly organized and detail-oriented Accounts Payable Specialist to support our multi-location restaurant group. This role is responsible for managing high-volume invoice processing, ensuring accurate and timely payments, and maintaining strong relationships with vendors across all restaurant locations. The ideal candidate thrives in a fast-paced environment and can effectively coordinate with multiple teams.

Key Responsibilities:

• Process and manage high-volume invoices across multiple restaurant locations
• Review, code, and enter invoices into the accounting system for all units
• Match invoices with purchase orders and receiving documents
• Coordinate with restaurant managers for timely invoice approvals
• Prepare and execute weekly payment runs (checks, ACH, and vendor portals)
• Reconcile vendor statements and resolve discrepancies across locations
• Maintain vendor files and ensure accurate records for all accounts
• Communicate with vendors regarding billing issues, shortages, or pricing discrepancies
• Track and ensure proper allocation of expenses by location and department
• Assist with month-end close, including accruals and reporting
• Ensure compliance with company policies, internal controls, and audit standards
• Reconcile monthly CC statement
• Assist HR with projects as need

Qualifications:

• Preferred 2+ years of accounts payable experience, preferably in hospitality or multi-unit environments
• Experience handling high-volume transactions across multiple locations
• Strong understanding of basic accounting principles
• Proficiency in accounting software (e.g., QuickBooks, Restaurant365, Sage, or similar)
• Intermediate Excel skills (sorting, filtering, basic formulas)
• Strong attention to detail and organizational skills
• Ability to prioritize and meet deadlines in a fast-paced environment

Preferred Skills:

• Experience with multi-entity or multi-location accounting
• Familiarity with food and beverage vendors and cost structures
• Experience with inventory and purchasing systems
• Knowledge of restaurant operations and workflows

Work Environment:

• Fast-paced, deadline-driven environment supporting multiple restaurant locations
• Office-based
• Regular communication with management teams across locations