Administrative Accountant

Titan LLC is seeking an Administrative Accountant to join our growing team. This position will perform administrative functions and perform essential accounting functions including accounts receivables, accounts payable, general journal entries, payroll etc. Other duties include managing office operations such as ordering supplies, vendor management, and providing general IT and phone support to staff, customers, and partners. This position will report directly to the Controller and work closely with the office Administrative team.

Our ideal candidate is a dedicated professional who is able to stay highly organized, multi-task, and help improve systems and processes. This will be a full-time, 40+ hours per week, in office position. This is not a remote position.

Accounting Responsibilities

Record accounts receivable/payables and customer/vendor contacts in QuickBooks and Foundations.
Ensure all documentation is properly filed and all invoices are accurately coded.
Generate invoices for all revenue sources.
Regularly reconcile accounts.
Assist in monthly closings process and annual audits.
Performs payroll including Davis Bacon, garnishments and all tax reporting related to.
Assist with other activities to support the accounting function as requested.

Office Responsibilities

Be familiar with all administrative and bookkeeping procedures and train all staff required to perform these duties properly and efficiently. Ensure financial accuracy and accountability within Quickbooks accounting program.
Delegate all non-essential duties to administrative staff to ensure efficiency in the position.
Be flexible in daily schedule to incorporate special needs assignments or projects.
Perform "light" sales as necessary and direct "complex" sales opportunities to the Sales Team.
Manage, direct and/or perform staff activities to provide timely services to other work units throughout the department to ensure efficient daily operation of the work unit and accountability and adherence to applicable laws, policies and procedures including state and federal statutes.
Supervises the work unit and personnel, which includes: interviewing prospective employees; providing and/or recommending training; coordinating, scheduling and assigning work product; establishing performance measures, goals, objectives and priorities; evaluating work performance; providing feedback, direction and guidance; keeping personnel abreast of new or revised information; answering questions; and recommending and/or implementing personnel actions. Prioritizes and assigns tasks and projects to staff; tracks and reviews work in progress.
Meets with subordinate staff on a weekly basis to perform 1:1 to review specific items of need or training with staff. Give feedback and set timelines of items.
Directs the development, design, re-design, implementation and enhancement of manual and automate systems to enhance customer service and employee productivity.
Participates in research or staff studies to provide information, determine the efficiency of programs and ascertain whether improvements are needed.
Attends meetings or conferences to obtain or disseminate information regarding assigned work unit issues and programs.
Conducts briefings to management or other executives to report information and answer questions.
Conducts needs assessments of user requirements to determine current and future needs (e.g., for updated equipment, programs, etc.) and develop and/or revise programs specific to assigned work unit.
Directs procurement of services, supplies and equipment to support assigned functions.
Manages a computerized database of confidential information to maintain integrity of information and establish good relationships with users of the database.
Tracks time-sensitive events to meet deadlines.
Reviews and oversees contracts, agreements, and/or leases to ensure service is in compliance with the contract and to verify accuracy of figures.
Perform monthly close duties including preparation and/or review of invoices and journal entries ensuring proper supporting documentation.

Qualifications

Associates degree in Accounting required; Bachelor's degree preferred.
Minimum of 2 years accounts payable and accounts receivable experience.
Knowledge of accounting systems required; experience with accounting software required, Quickbooks Desktop and Foundations preferred.
Familiarity with system and process improvements, and customer service procedures.
Exceptional organizational skills including time, task, and resource management skills.
Demonstrated record of meeting deadlines, with strong organizational skills and attention to detail. Ability to work well independently and strong communication skills to interact with coworkers, management, customers and outside vendors.
Strong listening and follow-through skills.
Excellent proficiency with Microsoft Office Suite, particularly Excel, Word, SharePoint, Teams as well as Outlook.

Offered compensation: $68,500/yr - $90,000/yr

Experience and License Requirements
Accounting
Administrative Management
Associate's in Accounting, Finance or a similar field
Bachelor's in Accounting (optional)
Customer Service (optional)
Foundation (optional)
Payroll Processing
Quickbooks (optional)
Supervisor/Management (optional)

Work Location: In person