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The Rabbit Hole VR

Job Title: Executive Personal AssistantLocation: Nashville, TN (hybrid: local errands + remote work) Type: Part-time (Retainer-Based)Overview We are seeking a highly reliable, detail-oriented Executive Personal Assistant to support a small but fast-moving business owner. This role blends personal assistance, administrative coordination, and light business operations support. The ideal candidate is proactive, organized, and capable of handling a wide range of tasks with minimal oversight.This is a retainer-based role, designed for someone who can provide consistent, flexible support week-to-week rather than working a fixed hourly schedule.Key ResponsibilitiesPersonal &amp; Errand Support<ul><li>Run local errands (post office, package drop-offs, returns, supply pickups)</li><li>Coordinate personal appointments, reservations, and events</li><li>Assist with household logistics, deliveries, and organization</li></ul>Administrative &amp; Operational Support<ul><li>Manage travel logistics (booking flights, handling changes, coordinating itineraries)</li><li>Monitor and manage inbox communications; draft and send emails on behalf of the owner</li><li>Return basic phone calls and handle routine inquiries</li><li>Assist with scheduling and calendar coordination</li></ul>Business Support<ul><li>Respond to inbound client inquiries with guidance/templates</li><li>Send follow-up emails after events, sales conversations, or outreach</li><li>Coordinate simple client logistics (e.g., product details, scheduling calls)</li><li>Proactively contact kit clients to collect photos/videos of their space prior to installs (confirming power, Ethernet, and readiness)</li><li>Schedule and send lifecycle emails (e.g., notifying clients when free tech support periods are ending and offering renewal options)</li><li>Assist with light project coordination and task tracking</li></ul>Creative &amp; Miscellaneous Tasks<ul><li>Create simple graphics or documents (e.g., invitations, Canva designs)</li><li>Handle ad hoc requests quickly and accurately</li></ul>Tools &amp; Systems<ul><li>Google Workspace (Google Calendar, Docs, Sheets) used daily</li><li>Discord is the primary team communication platform (desktop + mobile required)</li><li>Must be comfortable learning and consistently using new tools</li><li>Able to leverage AI tools to improve efficiency, while maintaining independent judgment and attention to detail</li></ul>Qualifications<ul><li>Strong organizational skills with high attention to detail</li><li>Excellent written and verbal communication</li><li>High level of discretion and trustworthiness</li><li>Ability to operate independently and anticipate needs</li><li>Comfortable handling both personal and business-related tasks</li><li>Tech-comfortable; able to quickly learn tools (Google Workspace, Discord, etc.)</li><li>Demonstrates good judgment when using AI &mdash; uses it as a tool, not a crutch</li><li>Must have reliable transportation and be able to travel locally as needed</li></ul>Location Preference<ul><li>Ideal candidate lives in or near Nolensville, Brentwood or Franklin TN</li><li>Must be able to travel easily between residential locations and downtown Nashville (including our business venue location)</li></ul>Compensation &amp; Structure<ul><li>$1,800/month retainer (initial trial period)</li><li>Designed to cover approximately 10&ndash;15 hours per week of support (flexible, not strictly tracked)</li><li>Workload will vary week-to-week; consistency, responsiveness, and reliability are key</li><li>Opportunity for increased compensation and hours over time based on performance and business needs</li></ul>Key Traits<ul><li>Proactive: identifies needs before being asked</li><li>Resourceful: solves problems independently</li><li>Detail-oriented: executes tasks accurately and thoroughly</li><li>Communicative: clear, concise, and responsive</li><li>Adaptable: comfortable with a wide variety of tasks</li></ul>Notes on Fit This is a Personal Assistant role with operational and client coordination exposure. The emphasis is on reliability, attention to detail, and execution &mdash; not strategic leadership. This role is ideal for someone looking for a long-term position with increasing responsibility and hours over time.Pay: $22.00 - $24.00 per hourBenefits:<ul><li>Flexible schedule</li></ul>Work Location: Hybrid remote in Nolensville, TN 37135

Executive Personal Assistant

Join The Rabbit Hole VR and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

The Rabbit Hole VR

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Executive Personal Assistant