Executive Personal Assistant

Job Title: Executive Personal Assistant

Location: Nashville, TN (hybrid: local errands + remote work)
Type: Part-time (Retainer-Based)

Overview
We are seeking a highly reliable, detail-oriented Executive Personal Assistant to support a small but fast-moving business owner. This role blends personal assistance, administrative coordination, and light business operations support. The ideal candidate is proactive, organized, and capable of handling a wide range of tasks with minimal oversight.

This is a retainer-based role, designed for someone who can provide consistent, flexible support week-to-week rather than working a fixed hourly schedule.

Key Responsibilities

Personal & Errand Support

• Run local errands (post office, package drop-offs, returns, supply pickups)
• Coordinate personal appointments, reservations, and events
• Assist with household logistics, deliveries, and organization

Administrative & Operational Support

• Manage travel logistics (booking flights, handling changes, coordinating itineraries)
• Monitor and manage inbox communications; draft and send emails on behalf of the owner
• Return basic phone calls and handle routine inquiries
• Assist with scheduling and calendar coordination

Business Support

• Respond to inbound client inquiries with guidance/templates
• Send follow-up emails after events, sales conversations, or outreach
• Coordinate simple client logistics (e.g., product details, scheduling calls)
• Proactively contact kit clients to collect photos/videos of their space prior to installs (confirming power, Ethernet, and readiness)
• Schedule and send lifecycle emails (e.g., notifying clients when free tech support periods are ending and offering renewal options)
• Assist with light project coordination and task tracking

Creative & Miscellaneous Tasks

• Create simple graphics or documents (e.g., invitations, Canva designs)
• Handle ad hoc requests quickly and accurately

Tools & Systems

• Google Workspace (Google Calendar, Docs, Sheets) used daily
• Discord is the primary team communication platform (desktop + mobile required)
• Must be comfortable learning and consistently using new tools
• Able to leverage AI tools to improve efficiency, while maintaining independent judgment and attention to detail

Qualifications

• Strong organizational skills with high attention to detail
• Excellent written and verbal communication
• High level of discretion and trustworthiness
• Ability to operate independently and anticipate needs
• Comfortable handling both personal and business-related tasks
• Tech-comfortable; able to quickly learn tools (Google Workspace, Discord, etc.)
• Demonstrates good judgment when using AI — uses it as a tool, not a crutch
• Must have reliable transportation and be able to travel locally as needed

Location Preference

• Ideal candidate lives in or near Nolensville, Brentwood or Franklin TN
• Must be able to travel easily between residential locations and downtown Nashville (including our business venue location)

Compensation & Structure

• $1,800/month retainer (initial trial period)
• Designed to cover approximately 10–15 hours per week of support (flexible, not strictly tracked)
• Workload will vary week-to-week; consistency, responsiveness, and reliability are key
• Opportunity for increased compensation and hours over time based on performance and business needs

Key Traits

• Proactive: identifies needs before being asked
• Resourceful: solves problems independently
• Detail-oriented: executes tasks accurately and thoroughly
• Communicative: clear, concise, and responsive
• Adaptable: comfortable with a wide variety of tasks

Notes on Fit
This is a Personal Assistant role with operational and client coordination exposure. The emphasis is on reliability, attention to detail, and execution — not strategic leadership. This role is ideal for someone looking for a long-term position with increasing responsibility and hours over time.

Pay: $22.00 - $24.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Nolensville, TN 37135