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Tracy Law

Legal Administrator (Insurance Defense/Transportation Defense)Location: Little Rock, Arkansas Employment Type: Full-time | On-site PreferredAbout Us We are a small, focused civil defense law firm in Little Rock. We value initiative, reliability, and crisp organization. Our office runs on a paperless workflow, and we rely on efficient systems and proactive communication to support litigation deadlines and client service.Position Summary We are seeking a seasoned Legal Administrator to oversee day-to-day office operations and provide hands-on secretarial/admin support to attorneys. The ideal candidate thrives in a small firm environment, excels at calendar control and process management, and is highly technology savvy in a paperless setting.Key Responsibilities<ul><li>Office &amp; Operations Management:</li><li>Manage office procedures, vendors, records, invoicing, receipts, client development efforts; maintain paperless file systems and organizational standards.</li><li>Develop and refine administrative workflows, checklists, and templates to streamline operations.</li><li>Calendar &amp; Deadline Control.</li><li>Maintain attorney and firm calendars; schedule hearings, depositions, client meetings; track litigation deadlines and reminders.</li><li>Legal/Secretarial Support:</li><li>Draft, format, proof and send correspondence, pleadings, discovery, and routine court filings.</li><li>Open/close matters, organize case files, and assist with e-filing in Arkansas state and federal courts.</li><li>Answer phones, route communications, manage mail (electronic), and support client intake.</li><li>Technology &amp; Paperless Workflow:</li><li>Use cloud-based document management, calendaring, and practice tools; scan/index documents; ensure consistent digital naming and folder structures.</li><li>Troubleshoot routine tech issues; liaise with IT/vendor support when necessary.</li><li>Billing &amp; Administrative Coordination (as needed):</li><li>Assist with time entry, pre-bills, and expense tracking; maintain matter-level administrative data and reporting.</li></ul>Required Qualifications<ul><li>3-5 years of experience in a legal administrator, office manager, or senior legal assistant/secretarial role (law firm experience strongly preferred).</li><li>Demonstrated organizational excellence, accuracy, and follow-through in a deadline-driven environment.</li><li>Strong initiative&mdash;able to anticipate needs, improve processes, and work independently with minimal supervision.</li><li>Proven calendar management skills for litigation matters and team scheduling.</li><li>Hands-on office management experience (vendors, supplies, procedures, file systems).</li><li>Highly technology savvy and comfortable in a paperless office: document management, PDF tools, scanning/indexing, shared drives, and cloud applications.</li><li>Advanced proficiency with Microsoft 365 (Word, Outlook, Excel, Teams/SharePoint) and PDF/e-filing tools.</li><li>Excellent written and verbal communication; professional client service.</li></ul>Preferred (Not Required)<ul><li>Insurance defense or civil litigation experience.</li><li>Familiarity with Arkansas e-filing, local rules, and court procedures.</li><li>Experience with practice management/billing software (e.g., Clio, PracticePanther, TimeSolv, or similar).</li></ul>Compensation &amp; Benefits Competitive salary commensurate with experience, plus benefits.How to Apply Please email your resume, short cover letter highlighting relevant experience to hiring@tracypllc.com with subject line: Legal Administrator &ndash; Little Rock. Applications will be reviewed on a rolling basis.Pay: $15.00 - $28.00 per hourWork Location: In person

Legal Administrator

Join Tracy Law and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Tracy Law

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Legal Administrator