Legal Administrator

Legal Administrator (Insurance Defense/Transportation Defense)

Location: Little Rock, Arkansas
Employment Type: Full-time | On-site Preferred

About Us
We are a small, focused civil defense law firm in Little Rock. We value initiative, reliability, and crisp organization. Our office runs on a paperless workflow, and we rely on efficient systems and proactive communication to support litigation deadlines and client service.

Position Summary
We are seeking a seasoned Legal Administrator to oversee day-to-day office operations and provide hands-on secretarial/admin support to attorneys. The ideal candidate thrives in a small firm environment, excels at calendar control and process management, and is highly technology savvy in a paperless setting.

Key Responsibilities

• Office & Operations Management:
• Manage office procedures, vendors, records, invoicing, receipts, client development efforts; maintain paperless file systems and organizational standards.
• Develop and refine administrative workflows, checklists, and templates to streamline operations.
• Calendar & Deadline Control.
• Maintain attorney and firm calendars; schedule hearings, depositions, client meetings; track litigation deadlines and reminders.
• Legal/Secretarial Support:
• Draft, format, proof and send correspondence, pleadings, discovery, and routine court filings.
• Open/close matters, organize case files, and assist with e-filing in Arkansas state and federal courts.
• Answer phones, route communications, manage mail (electronic), and support client intake.
• Technology & Paperless Workflow:
• Use cloud-based document management, calendaring, and practice tools; scan/index documents; ensure consistent digital naming and folder structures.
• Troubleshoot routine tech issues; liaise with IT/vendor support when necessary.
• Billing & Administrative Coordination (as needed):
• Assist with time entry, pre-bills, and expense tracking; maintain matter-level administrative data and reporting.

Required Qualifications

• 3-5 years of experience in a legal administrator, office manager, or senior legal assistant/secretarial role (law firm experience strongly preferred).
• Demonstrated organizational excellence, accuracy, and follow-through in a deadline-driven environment.
• Strong initiative—able to anticipate needs, improve processes, and work independently with minimal supervision.
• Proven calendar management skills for litigation matters and team scheduling.
• Hands-on office management experience (vendors, supplies, procedures, file systems).
• Highly technology savvy and comfortable in a paperless office: document management, PDF tools, scanning/indexing, shared drives, and cloud applications.
• Advanced proficiency with Microsoft 365 (Word, Outlook, Excel, Teams/SharePoint) and PDF/e-filing tools.
• Excellent written and verbal communication; professional client service.

Preferred (Not Required)

• Insurance defense or civil litigation experience.
• Familiarity with Arkansas e-filing, local rules, and court procedures.
• Experience with practice management/billing software (e.g., Clio, PracticePanther, TimeSolv, or similar).

Compensation & Benefits
Competitive salary commensurate with experience, plus benefits.

How to Apply
Please email your resume, short cover letter highlighting relevant experience to hiring@tracypllc.com with subject line: Legal Administrator – Little Rock.
Applications will be reviewed on a rolling basis.

Pay: $15.00 - $28.00 per hour

Work Location: In person