Qureos Mentor

Transguard Workforce Solutions

<div>
 
 
 Transguard Workforce Solutions
 
 is the UAE&rsquo;s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
 
 
 We are currently recruiting an
 
 Senior Officer - Admin Operations (HR)
 
 for our client based in
 
 Abu Dhabi, UAE.
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 Responsible for providing comprehensive administrative and travel management support across the organization, ensuring efficient operations, accurate documentation, vendor coordination, and compliance with policies and service standards.
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 1. Travel Management
 
 
 <ul>
 <li>
 Manage domestic and international travel bookings within approved budgets.
 </li>
 <li>
 Monitor and record travel expenditures and process requests within defined SLAs.
 </li>
 </ul>
 
 
 2. Administrative Operations
 
 
 <ul>
 <li>
 Payroll management.
 </li>
 <li>
 Oversee daily administrative activities and coordinate with outsourced service providers.
 </li>
 <li>
 Serve as the key contact for internal teams and external stakeholders requiring admin support.
 </li>
 <li>
 Manage office supplies, vendor services, and facility-related needs.
 </li>
 <li>
 Support annual budget preparation, forecasting, and monitoring Actual vs. Budget for admin expenses.
 </li>
 </ul>
 
 
 3. Document Management
 
 
 <ul>
 <li>
 Maintain updated and secure records related to admin and outsourced operations.
 </li>
 <li>
 Ensure effective filing systems to enable accurate and timely document retrieval.
 </li>
 </ul>
 
 
 4. Reporting &amp; Compliance
 
 
 <ul>
 <li>
 Prepare and submit periodic operational and administrative reports.
 </li>
 <li>
 Ensure adherence to policies and support audits with accurate documentation.
 </li>
 </ul>
 
 
 5. People Management
 
 
 <ul>
 <li>
 Supervise and guide subordinates to ensure efficient task execution.
 </li>
 <li>
 Provide on‑the‑job training and feedback to support employee development.
 </li>
 </ul>
 
 
 6. Other Duties
 
 
 <ul>
 <li>
 Perform any additional tasks assigned by Management as required by business needs.
 </li>
 </ul>
 
 
 
 
 
 Key Working Relationships
 
 
 <ul>
 <li>
 
 Internal:
 
 All employees (admin and travel support).
 </li>
 <li>
 
 External:
 
 Vendors, subcontractors, and travel service providers.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree in a relevant field.
 </li>
 <li>
 4-6 years in administration, HR operations, or office support.
 </li>
 <li>
 
 UAE Experience
 
 with in the same function is
 
 Mandatory
 
 </li>
 <li>
 Experience in Business Travel, Vendor Management, and Payroll Management is essential for this position.
 </li>
 <li>
 Full professional proficiency in English &amp; Tagalog
 </li>
 </ul>
 
 
</div>

Senior Officer - Admin Operations (HR)

<div>
 
 
 Job Purpose:
 
 
 
 Leads the procurement function of Client&rsquo;s Contracting and Services Sector, including development and implementation of strategic and operational sourcing, procurement, planning, subcontracting and supply management strategies, and operations processes to ensure the organization attains the best value in the goods and services required to enable achievement of its goals.
 
 
 
 
 
 Principal Accountabilities:
 
 
 
 
 
 
 &bull; Develop and implement organisational procurement policies and processes to ensure a consistent and standardised approach across all the Business Units withing the Contracting and Services Divisions; and to drive and establish a long term goals for the department in order to promote improvements and efficiencies in procurement activities.
 
 
 &bull; Design and execute an organisational procurement strategy, supported by tactical and innovative procurement programs, to deliver enhanced benefits and value to the stakeholders/ end user and to support service delivery aims.
 
 
 &bull; Manage a centralized budget to ensure that all the procurement activities within the contracting and services sector are cost effective and efficient.
 
 
 &bull; Build and manage relationships with key stakeholders/BU Heads to provide strategic insights on business needs, resolve complex issues and deliver high performance cost, service, and quality outcomes.
 
 
 &bull; Identify and manage commercial, contractual, operational, financial, reputational, ethical and supply chain risks to minimise negative impacts on organisational objectives while encouraging opportunity and innovation.
 
 
 &bull; Lead rigorous contract negotiations with key suppliers and internal stakeholders, legal department, and support groups.
 
 
 &bull; Establish performance standards and evaluation processes to assess and report on procurement activity in terms of progress, results, customer satisfaction, value, and cost.
 
 
 &bull; Provide leadership, direction and effective management of the procurement team and cross-functional working groups to achieve high-level performance in procurement and deliver high quality advice and service to stakeholders.
 
 
 &bull; Lead, evolve and continuously review a seamless service level agreement (SLAs) with all Business Units (BU) and specific projects.
 
 
 &bull; Develop an annual procurement budget and strategies and report periodically on all agreed KPIs.
 
 
 &bull; Evolve global sourcing strategies, utilize e-procurement to obtain maximum benefits.
 
 
 &bull; Strive and ensure appropriate and proportionate risk transfers with major suppliers and subcontractors.
 
 
 &bull; Evolve with BU Heads, operation managers and warehouse managers, the strategy of inventory levels and controls.
 
 
 &bull; Oversee the end-to-end inventory management framework across all Business Units.
 
 
 &bull; Establish and monitor key inventory performance indicators.
 
 
 &bull; Implement digital inventory management systems and automation tools.
 
 
 &bull; Forecast material demand with Finance and BU Heads.
 
 
 
 
 
 Minimum Requirements:
 
 
 
 &bull; Outstanding team building and leadership skills.
 
 
 &bull; Master&rsquo;s Degree in Business, Supply Chain Management, Logistics, or related field.
 
 
 &bull;
 
 15- 20 years&rsquo; experience within construction and contracting industry with hands-on experience.
 
 
 
 &bull; 6 years experience in a managerial/head role.
 
 
 &bull; Results-oriented, metrics-driven leader with expertise in procurement.
 
 
 &bull; Experience with sourcing and procurement and vendor program building.
 
 
 &bull; Solid analytical and negotiation skills.
 
 
 &bull; Proven track record in global relationships with major suppliers and specialist subcontractors.
 
</div>

Head of Procurement - Contracting & Services - Construction

Join Transguard Workforce Solutions and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Transguard Workforce Solutions

About Company

Senior Officer - Admin Operations (HR)

Head of Procurement - Contracting & Services - Construction