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Universal Perfumes & Cosmetics

Personal &amp; Executive AssistantLong Island, NY | Full-Time | On-Site | W-2 Employment━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Position OverviewWe are seeking a highly organized, discreet, and proactive Personal &amp; Executive Assistant to support a dynamic executive based in Long Island. This role extends beyond traditional administrative support, requiring an individual who can seamlessly manage both professional and personal responsibilities.The ideal candidate will serve as a trusted partner, ensuring the executive&rsquo;s daily operations run efficiently and without disruption. This position requires exceptional attention to detail, sound judgment, and the ability to anticipate needs in a fast-paced, ever-changing environment.━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Position DetailsLocation: Long Island, NY (on-site daily)Employment Type: Full-time, W-2 employeeSchedule: Flexible; hours may vary based on executive needsDriver&rsquo;s License: Required (valid NY license with clean driving record)Confidentiality: Non-disclosure agreement required upon hire━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Key ResponsibilitiesBegin each day at the executive&rsquo;s residence to ensure all priorities and logistics are prepared in advanceAct as the central point of coordination between the executive, remote assistant, project teams, vendors, and external partnersManage and maintain a complex calendar, including scheduling, prioritization, and proactive daily briefingsOversee residential renovation projects, including coordination with contractors, progress tracking, and issue resolutionSupport household organization, including wardrobe management, storage systems, and logistics during renovation phasesManage ongoing personal logistics such as appointments, prescriptions, supplies, and errandsProvide transportation to meetings, appointments, and other destinations as neededCommunicate on behalf of the executive with professionalism and accuracy across all stakeholdersCoordinate follow-ups and ensure timely completion of tasks and commitmentsExecute a wide range of ad hoc responsibilities, adapting to shifting priorities as needed━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━QualificationsExperience:3&ndash;5+ years of experience as a personal assistant, executive assistant, or estate managerPrior experience supporting high-net-worth individuals or private households strongly preferredDemonstrated ability to manage multiple stakeholders, vendors, and concurrent projectsExperience overseeing home or office operations, including contractor coordinationSkills &amp; Competencies:Exceptional organizational skills and attention to detailStrong written and verbal communication skillsProficiency with scheduling and task management tools (e.g., Notion, Asana, or similar)High level of discretion and professionalism when handling sensitive informationProactive mindset with the ability to anticipate needs and solve problems independentlyAdaptability in a fast-paced, evolving environmentPhysical capability to assist with light household organization and related tasks━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Required CriteriaValid New York State driver&rsquo;s license with a clean driving recordWillingness to sign a confidentiality and non-disclosure agreementFlexibility to accommodate a variable scheduleProfessional demeanor and comfort working within a private residenceVerifiable professional references from prior assistant or similar rolesAbility to manage complex, multi-faceted responsibilities simultaneously━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Compensation &amp; BenefitsSalary: $70,000 &ndash; $90,000 annually (commensurate with experience)Paid Time Off: 10 vacation days plus major holidaysPerformance Review: 90-day review with potential compensation adjustment━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Application ProcessQualified candidates are invited to submit a resume along with a brief statement outlining relevant experience.Applications must include:Two professional referencesConfirmation of a valid driver&rsquo;s licenseApplication Contact: [Insert email or contact information]━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━━Long Island, NY &middot; Full-Time &middot; On-Site &middot; Confidential Opportunity &middot; NDA RequiredJob Type: Full-timePay: $70,000.00 - $90,000.00 per yearBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Personal Assistant: 1 year (Required)</li></ul>Language:<ul><li>english (Required)</li></ul>Work Location: In person

Personal & Executive Assistant

Join Universal Perfumes & Cosmetics and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Universal Perfumes & Cosmetics

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Personal & Executive Assistant