Personal & Executive Assistant

Personal & Executive Assistant

Long Island, NY | Full-Time | On-Site | W-2 Employment

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Position Overview

We are seeking a highly organized, discreet, and proactive Personal & Executive Assistant to support a dynamic executive based in Long Island. This role extends beyond traditional administrative support, requiring an individual who can seamlessly manage both professional and personal responsibilities.

The ideal candidate will serve as a trusted partner, ensuring the executive’s daily operations run efficiently and without disruption. This position requires exceptional attention to detail, sound judgment, and the ability to anticipate needs in a fast-paced, ever-changing environment.

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Position Details

Location: Long Island, NY (on-site daily)

Employment Type: Full-time, W-2 employee

Schedule: Flexible; hours may vary based on executive needs

Driver’s License: Required (valid NY license with clean driving record)

Confidentiality: Non-disclosure agreement required upon hire

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Key Responsibilities

Begin each day at the executive’s residence to ensure all priorities and logistics are prepared in advance

Act as the central point of coordination between the executive, remote assistant, project teams, vendors, and external partners

Manage and maintain a complex calendar, including scheduling, prioritization, and proactive daily briefings

Oversee residential renovation projects, including coordination with contractors, progress tracking, and issue resolution

Support household organization, including wardrobe management, storage systems, and logistics during renovation phases

Manage ongoing personal logistics such as appointments, prescriptions, supplies, and errands

Provide transportation to meetings, appointments, and other destinations as needed

Communicate on behalf of the executive with professionalism and accuracy across all stakeholders

Coordinate follow-ups and ensure timely completion of tasks and commitments

Execute a wide range of ad hoc responsibilities, adapting to shifting priorities as needed

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Qualifications

Experience:

3–5+ years of experience as a personal assistant, executive assistant, or estate manager

Prior experience supporting high-net-worth individuals or private households strongly preferred

Demonstrated ability to manage multiple stakeholders, vendors, and concurrent projects

Experience overseeing home or office operations, including contractor coordination

Skills & Competencies:

Exceptional organizational skills and attention to detail

Strong written and verbal communication skills

Proficiency with scheduling and task management tools (e.g., Notion, Asana, or similar)

High level of discretion and professionalism when handling sensitive information

Proactive mindset with the ability to anticipate needs and solve problems independently

Adaptability in a fast-paced, evolving environment

Physical capability to assist with light household organization and related tasks

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Required Criteria

Valid New York State driver’s license with a clean driving record

Willingness to sign a confidentiality and non-disclosure agreement

Flexibility to accommodate a variable schedule

Professional demeanor and comfort working within a private residence

Verifiable professional references from prior assistant or similar roles

Ability to manage complex, multi-faceted responsibilities simultaneously

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Compensation & Benefits

Salary: $70,000 – $90,000 annually (commensurate with experience)

Paid Time Off: 10 vacation days plus major holidays

Performance Review: 90-day review with potential compensation adjustment

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Application Process

Qualified candidates are invited to submit a resume along with a brief statement outlining relevant experience.

Applications must include:

Two professional references

Confirmation of a valid driver’s license

Application Contact: [Insert email or contact information]

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Long Island, NY · Full-Time · On-Site · Confidential Opportunity · NDA Required

Job Type: Full-time

Pay: $70,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Education:

• Bachelor's (Required)

Experience:

• Personal Assistant: 1 year (Required)

Language:

• english (Required)

Work Location: In person