Personal Assistant

PLEASE READ JOB DESCRIPTION IN THE ENTIRETY

About Us

We are a dynamic team managing three small businesses: a real estate property management company, a preschool, and a home care agency. We are seeking a highly organized and detail-oriented Office Administrator to provide administrative support across all three businesses that would work directly with the owner. This role is perfect for someone who thrives in a fast-paced, multi-faceted environment and enjoys variety in their workday. All three business has a team members but certain task that the owner has to executed; the owner needs someone for varies admin task support.

Key Responsibilities:

Real Estate Agency/Property Management Support:

-Assist with managing property listings, including updating databases and marketing materials.

- Coordinate appointments, property showings, and open houses.

- Prepare and organize real estate documents, contracts, and agreements.

- Communicate with clients, agents, and vendors to ensure smooth transactions.

- Maintain tenant records, lease agreements, and payment schedules.

- Handle tenant inquiries, maintenance requests, and coordinate with contractors.

- Assist with rent collection, invoicing, and financial record-keeping.

- Conduct property inspections and ensure compliance with regulations.

Preschool Administration:

- Manage enrollment paperwork, student records, and parent communications.

- Assist with scheduling, staff coordination, and daily operations.

- Maintain inventory of supplies and place orders as needed.

- Support event planning and coordination for school activities.

Home Care Agency Billing and Coding:

- Process billing and coding for home care services, ensuring accuracy and compliance.

- Verify insurance claims and follow up on unpaid invoices.

- Maintain patient records and update billing systems.

- Assist with payroll and timesheet management for caregivers.

General Administrative Duties:

- Answer and direct phone calls, emails, and other communications.

- Organize and maintain filing systems, both physical and digital.

- Schedule meetings, manage calendars, and prepare meeting materials.

- Perform data entry, bookkeeping, and other clerical tasks as needed.

Qualifications:

- Proven experience as an office administrator, administrative assistant, or similar role.

- Strong organizational and time-management skills.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software. - Excellent communication and interpersonal skills.

- Ability to multitask and prioritize tasks across multiple businesses.

- Knowledge of billing and coding (preferred but not required).

- Experience in real estate, property management, education, or healthcare administration is a plus.

Personal Attributes:

- Self-motivated and proactive with a strong work ethic.

- Detail-oriented and able to maintain accuracy under pressure.

- Friendly, professional, and customer-focused.

- Adaptable and able to work independently or as part of a team.

What We Offer:

- Competitive salary based on experience.

- Opportunities for professional growth and development.

- A supportive and collaborative work environment.

- The chance to work across diverse industries and gain valuable experience.

How to Apply: If you are excited about this opportunity and meet the qualifications, please submit your resume and a cover letter detailing your relevant experience. We look forward to hearing from you! Bright Mind Preschool/Keller Williams Real Estate (Individual Realtor) & Property Management/Optimus Healthcare Agency is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Type: Full-time

Pay: $19.37 - $20.57 per hour

Benefits:

• Paid time off

Experience:

• office Administrative: 2 years (Preferred)

Ability to Commute:

• Alexandria, VA 22314 (Required)

Ability to Relocate:

• Alexandria, VA 22314: Relocate before starting work (Preferred)

Work Location: In person