Qureos Mentor

Universal Services

<div><ul><li>Provides administrative and operational support, ensuring accurate scheduling, job closeouts, daily production tracking, and data management.</li><li>
Works closely with construction leaders, Project Managers, and customers to verify job information, estimate completion details, and maintain accurate project documentation.</li><li>
Plays a key role in data integrity across platforms to ensure timely and accurate job processing.</li></ul> 
Core Responsibilities<ul><li>
Communicate daily with construction leaders and peers regarding job completions, production, and scheduling updates.</li><li>
Record and update data in multiple platforms including Excel, Salesforce, NetSuite, and PDF editors.</li><li>
Manage and process job completions, ensuring all production data is accurate and complete.</li><li>
Assist with preparation of estimates and job documentation for customers.</li><li>
Investigate missing or incomplete information by coordinating directly with field and operations personnel.</li><li>
Track job progress and completion timelines to support billing and reporting accuracy.</li><li>
Communicate effectively across departments and with external customers to verify project status.</li><li>
Maintain organized documentation for all Mission Control-related tasks.</li><li>
Perform additional administrative tasks as assigned.</li></ul> 
Required Qualifications &amp; Experience<ul><li>
High school diploma or equivalent required; associate degree preferred.</li><li>
1&ndash;3 years of administrative or data-entry experience in construction, telecom, or utilities.</li><li>
Proficiency with Microsoft Excel, NetSuite, and PDF editing tools (Adobe/Foxit).</li><li>
Excellent attention to detail, time management, and accuracy under deadlines.</li><li>
Strong organizational, written, and verbal communication skills.</li><li>
Ability to work both independently and collaboratively in a fast-paced environment.</li></ul> 
Preferred Experience<ul><li>
Familiarity with Salesforce, NetSuite, or other CRM/project management platforms.</li><li>
Prior telecom or utility construction knowledge.</li><li>
Experience with production tracking and estimating workflows.</li></ul> 
Physical Demands &amp; Competencies<ul><li>
Primarily sedentary role with extended periods of computer use.</li><li>
Occasional filing, lifting (up to 20 lbs.), or standing on a stool as required.</li><li>
High level of accuracy, accountability, and adaptability.</li><li>
Strong interpersonal and communication skills.</li></ul> 
Work Environment<ul><li>
Operates in a professional office environment with standard office equipment.</li><li>
Frequent interaction with internal and external teams via phone, email, and collaboration tools.</li></ul> 
Work Schedule<ul><li>
Full-time, non-exempt position.</li><li>
Standard hours are Monday&ndash;Friday, with flexibility for weekends or extended hours as necessary.</li><li>
Regular and punctual attendance is required.</li></ul> 
Training &amp; Development Expectations
New Hire Development<ul><li>
Complete Universal Services administrative and Mission Control onboarding within 90 days.</li><li>
Learn job closeout, data entry, and daily production tracking procedures.</li><li>
Gain proficiency in Excel, Nav, and Salesforce systems.</li><li>
Develop understanding of company workflows and interdepartmental communication processes.</li></ul>
Ongoing Development<ul><li>
Continue improving accuracy and speed in data entry, estimating, and documentation.</li><li>
Cross-train within other administrative departments to support company-wide operations.</li><li>
Participate in Universal Services process improvement and systems development initiatives.</li><li>
Demonstrate readiness for advancement to Lead Administrative Support through reliability, initiative, and communication excellence.</li></ul></div>

Administrative Support

Join Universal Services and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Universal Services

About Company

Administrative Support