Qureos Mentor

University of Illinois

<div><div><div><div>Medical Office Assistant - Surgery, College of Medicine 
Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1039302

FTE: 1

Work Schedule: Monday - Friday, 8AM - 4PM
Shift: Days

# of Positions: 1

Workplace Type: On-Site
Posting Close Date: March 6, 2026
Salary Range (commensurate with experience): $25.95 - 26.99 / Hourly Wage 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The Medical Office Assistant is responsible for receptionist duties for all staff, patients and visitors in the Department of Surgery. This position will provide support services in patient insurance, billing and account maintenance under direct supervision of the Director of Administrative Operations.
Duties &amp; Responsibilities:<ul><li>
Operates office Equipment such as voice mail messaging systems, and uses word processing, spreadsheet, and other software applications to prepare reports, invoices, financial statements, letters, case histories, and other medical records.</li><li>
Works independently in monitoring work queues and/or outlook calendars.</li><li>
Provide support on various administrative/organizational matters.</li><li>
Assist in special projects and essential programs, including complex scheduling for meetings/events.</li><li>
Coordinate administrator's schedule; invites and notifies participants.</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul>

Minimum Qualifications Required:<ul><li>
High School diploma or equivalent.</li></ul>
Preferred Qualifications:<ul><li>
Bachelor's degree in business administration, accounting, finance, economics or a field related to the position</li></ul>
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Medical Office Assistant - Surgery, College of Medicine

<div><div><div><div>Inpatient Reimbursement Coding Specialist - UI Health, Health Information Management 

Hiring Department: Health Information Management

Location: Chicago, IL USA

Requisition ID: 1039220

FTE: 1

Work Schedule: 8:00AM - 4:00PM

Shift: Days

# of Positions: 1

Workplace Type: Remote
Illinois Residency Requirement: All hires must establish residency in Illinois within 180 days of hire.
Posting Close Date: 4/3/2026
Salary Range (commensurate with experience): $26.09 - 50.80 / Hourly Wage 
About the University of Illinois Hospital &amp; Health Sciences System (UI Health)
The University of Illinois Hospital &amp; Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois Chicago (UIC), UI Health comprises a clinical enterprise that includes a Joint Commission-accredited tertiary care hospital and outpatient clinics, and the Mile Square Health Center network of federally qualified health centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity. Learn more: https://hospital.uillinois.edu/about-ui-health

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
UI Health is seeking an experienced Inpatient Reimbursement Coding Specialist to join our Health Information Management team. This Inpatient Reimbursement Coding Specialist applies ICD-10-CM and ICD-10-PC codes and POA indicators to Inpatient hospital accounts. The position requires knowledge of sequencing, diagnosis, and procedures according to coding guidelines for complex accounts to assign the correct DRG or APR-DRG. Also, this position requires the ability to collaborate with a Clinical Documentation Specialist (CDS) to ensure accurate documentation and coding on accounts.
Duties &amp; Responsibilities:<ul><li>
Ability to sequence and assign ICD-10-CM/PCS diagnosis and procedure codes to complex inpatient visits by following the coding guidelines.</li><li>
Proficient in interpreting medical documentation to determine the principal diagnosis and procedures codes and to assign the correct Present on Admission (POA) indicator to all codes</li><li>
Assigns the correct Diagnosis Related Groups (DRG) and All Patient Refined (APR-DRG) while adhering to coding guidelines for sequencing.</li><li>
Ability to write a compliant physician query and collaborate with Clinical Documentation Improvement (CDI) to clarify or resolve conflicting documentation prior to assigning final codes on inpatient accounts.</li><li>
Ability to utilize the Computer Assistant Coding (CAC) software to review medical documentation and select codes for billing and reporting purposes.</li><li>
Analyze and resolve coding denials from insurances companies and patient accounts.</li><li>
Follows internal workflows for accounts that has documentation or other errors that has to be resolved before coding.</li><li>
Follows the official ICD-10-CM, ICD-10-PC guidelines for coding and reporting.</li><li>
Keeps up to date on coding changes and other changes to regulations that governs medical record coding and documentation.</li><li>
Ability to maintain the national standards for coding accuracy and internal standards for productivity</li><li>
Maintains continuing educations hours as dictated by certification standards.</li><li>
Maintains confidentiality of patient health information</li><li>
Perform other related duties and participate in special projects as assigned.</li></ul>

Minimum Qualifications Required: 
<ul><li>
High school diploma or equivalent.
</li><li>Current certification as a Certified Coding Specialist (CCS) or Certified Coding Specialist&mdash;Physician-based (CCS-P) or Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) by the American Health Information Management Association (AHIMA), or current certification as a Certified Professional Coder (CPC) or a Certified Outpatient Coder (COC) by the American Academy of Professional Coders (AAPC) (formerly CPC-H certification).
</li><li>One (1) year/twelve (12) months of work experience comparable to that performed at the Reimbursement Coding Representative level of this series or in other positions of comparable responsibility.</li></ul>
Preferred Qualifications:<ul><li>
At least 2 years of experience coding Inpatient accounts at an acute care preferably academic hospital that has a complex case mix index (CMI) with medical services such as transplant, neurosurgery, oncology, vascular surgery and cardiology.
</li><li>Also the candidate must be able to collaborate with Clinical Documentation Specialist to assist with clarification of documentation for complete and accurate coding.</li><li>
Certified Coding Specialist (CCS)</li></ul>
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Inpatient Reimbursement Coding Specialist - UI Health, Health Information Management

<div><div><div><div><h2 class="jobSectionHeader">Research Scientist in Ecosystem Modeling - Institute for Sustainability, Energy, &amp; Environment</h2>
<h3 class="jobSectionHeader">Agroecosystem Sustainability Center (ASC)</h3>

This position may be eligible for a hybrid or remote work arrangement dependent with unit operational needs.

The University of Illinois Urbana&ndash;Champaign is a public land-grant research university in Illinois in the twin cities of Champaign and Urbana. It is the flagship institution of the University of Illinois system and was founded in 1867. The university serves the people of Illinois through a shared commitment to excellence in teaching, research, public engagement, economic development and health care. Faculty, staff and students share their knowledge, expertise and resources with residents in every corner of the state through public service and outreach programs. 

Job Summary
Lead research projects on sustainable agriculture and global environmental change regarding productivity and environmental sustainability in agroecosystem across a variety of scales from the field, regional to the globe using the tools of advanced ecosystem models, machine learning, data assimilation, and high-performance computation, with the constraints from the satellites observations and in-situ measurements; publish research output in academic journals and conferences; lead on project management and student/postdoc mentoring; and prepare and complete proposal writing.
 
<h4 class="jobSectionHeader">Duties &amp; Responsibilities</h4><ul>
<li>Research:<ul>
<li>Conduct the field- to regional-scale modeling of productivity and environmental sustainability of agroecosystems using the advanced ecosystem model with the constraint of in-situ observations, satellite products.</li>
<li>Publish and disseminate research outputs in journals and at conferences.</li>
<li>Write proposals to secure continuous research funds.</li></ul></li>
<li>Project Management:<ul>
<li>Lead and manage research projects.</li>
<li>Support research team management and student/postdoc mentoring.</li>
<li>Manage computing resources and onboard new team members in computing.</li></ul></li></ul>
Minimum Qualifications<ul>
<li>Ph.D. degree and at least one year of postdoctoral experience in ecosystem modeling, environmental science, earth system sciences, or a related field.
</li><li>Experience using advanced agroecosystem models, ideally the ecosystem model, to simulate productivity and ecosystem services that guide improved management practices at large scales.</li>
<li>Experience applying data assimilation and using observations from in-situ sensors or satellite products (e.g., gross primary productivity, leaf area index, yield, GHGs, etc.) to quantify productivity and ecosystem services through process-based modeling, such as hydrological or agroecosystem modeling.</li>
<li>Experience using surrogate models to improve the efficiency of process-based models.</li>
<li>Experience with data assimilation, machine learning, and optimization techniques.</li>
<li>Experience in student mentoring.</li>
<li>Publications in leading journals within the field.</li></ul>
<h4 class="jobSectionHeader">Preferred Qualifications</h4><ul>
<li>PhD in Environmental Modeling.</li>
<li>More than 5 years research experience in hydrological/agroecosystem modeling.</li></ul>
<h4 class="jobSectionHeader">Knowledge, Skills and Abilities</h4><ul>
<li>Required:<ul>
<li>Knowledge of agroecosystem modeling, optimization algorithms, and high-performance computing.</li>
<li>Excellent written communication skills, with a record of publications in peer-reviewed journals.</li>
<li>Knowledge and experience with office software and the ability to learn custom systems.</li>
<li>Ability to manage multiple priorities independently and meet deadlines.</li>
<li>Demonstrated ability to exercise sound judgment, discretion, and tactful communication.</li>
<li>Strong organizational skills, with attention to detail and accuracy.</li>
<li>Proven ability to adapt to new challenges and responsibilities.</li>
<li>Commitment to collaborative work with faculty, staff, and research partners to advance shared goals.</li>
<li>Evidence of accountability, professionalism, and ownership in all work.</li>
<li>Demonstrated ability to foster a respectful and inclusive work environment through effective interpersonal skills, collaboration, and professional engagement with colleagues and stakeholders.</li></ul></li>
<li>Preferred:<ul>
<li>In-depth knowledge of agroecosystem modeling, crop physiology, and biogeochemistry.</li></ul></li></ul>
<h4 class="jobSectionHeader">Appointment Information</h4>

This is a 100% full-time Academic Professional position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $65,000 to $95,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
<h4 class="jobSectionHeader">
Application Procedures &amp; Deadline Information</h4>

Applications must be received by 6:00 pm (Central Time) on Monday, March 9, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Leslie Lewin Reinhart at 217-333-0034. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1034897 
Job Category: Research 
Apply at: https://jobs.illinois.edu</div></div></div></div><div></div>

Research Scientist in Ecosystem Modeling - Institute for Sustainability, Energy, & Environment

<div><div><div><div><h2 class="jobSectionHeader">Events and Space Coordinator - Humanities Research Institute</h2>
This position is not eligible for immigration sponsorship.

This position requires in-person work on campus and may require working outside standard hours including evenings and occasional weekends.

The Humanities Research Institute fosters interdisciplinary study in the humanities, arts, and social sciences at the University of Illinois Urbana-Champaign. A vibrant hub for humanities activity on campus, HRI convenes distinguished scholars from around the world, supports Illinois faculty and graduate student research through fellowships and a bimonthly seminar, cultivates collaborative faculty driven initiatives through its Research Clusters, hosts multi-million-dollar external foundation grants, and awards prizes recognizing excellence in faculty and student humanities research. 
 
Housed in Levis Faculty Center, HRI serves the whole of campus by making meeting spaces available to university units and programs, showcasing the work and activities that help to give Illinois its reputation as a world-class institution. 

Job Summary
Assist the Levis Events and Space Manager in the facilitation and coordination of Levis Faculty Center space usage, including on-site, during-event support. Provide administrative and financial processing support to the Levis Events and Space Manager and Budget and Finance Manager. Assist the Deputy Director in the planning, implementation and delivery of Humanities Research Institute (HRI) events.
 
<h4 class="jobSectionHeader">Duties &amp; Responsibilities</h4><ul>
<li>Levis Space Usage/Event support:
<ul><li>Assist Events and Space Manager in the support of events in Levis, including assisting with frontline AV event support, monitoring in-person events (and their related setup and takedown), and contributing to evening and weekend event coverage.
</li><li>Coordinate with communications staff to collect and proof event information for digital signage.</li></ul></li>
<li>Events Billing and Contracting support:<ul>
<li>Under the guidance of the Budget and Finance Manager and the Events and Space Manager, assist with space-usage billing and other financial record keeping as well as with obtaining/collecting and maintaining space usage contracting paperwork and related materials (such as collecting alcohol approval forms); assisting with usage tracking and reports, usage calendars, and so on.
</li></ul></li><li>HRI Event Planning and Execution:
<ul><li>Under the direction of the Deputy Director, assist with planning and implementation of HRI events, both remote and in-person, as needed, to potentially include catering orders and meal reservations, travel and hotel booking, itinerary preparation, related Emburse Enterprise processing, and implementation of AV technology and remote-presentation technology/managing delivery of remote events.
</li><li>Assist in the development of HRI event plans and timelines; coordinate logistics.
</li><li>Serve as primary in-person and online events support person for HRI events.</li></ul></li>
<li>Perform other duties as assigned by HRI Director, Deputy Director, and/or Levis Events and Space manager, in alignment with achieving the institute&rsquo;s mission and objectives.</li></ul> 
 
Additional Physical Demands
Position may require work outside of standard business hours, including early mornings, evenings, and/or weekends. Ability to ascend and descend stairs. Occasional light movement or repositioning of rolling tables, chairs, and similar equipment to support event setup. Ability to lift and carry light materials such as banners, signs, and easels.
<h4 class="jobSectionHeader">Minimum Qualifications</h4><ul>
<li>Bachelor&rsquo;s degree in Hospitality, Marketing, Public Relations, Communications, Business Administration, Student Affairs, or a closely related field.</li>
<li>One (1) year (12 months) of professional work experience in Events Planning, Conference Management, Public Relations, Communications, Marketing, or any other related field.</li>
<li>Experience in customer service.</li></ul>
<h4 class="jobSectionHeader">Preferred Qualifications</h4><ul>
<li>Familiarity with or experience in a university setting particularly within the Humanities or similar areas.
</li><li>Proven ability to collaborate effectively with people from a wide range of backgrounds and experiences, and with a variety of units and clients on a college or university campus.
</li><li>Demonstrated events organization/arrangement experience.
</li><li>Familiarity with the University of Illinois campus and business functions.
</li><li>Experience tracking and monitoring financial information and documentation.</li>
<li>Experience with program, project and/or event coordination and/or planning.</li>
<li>Experience with presentation technology.</li></ul>
<h4 class="jobSectionHeader">Knowledge, Skills and Abilities</h4><ul>
<li>Exceptional organizational skills and attention to detail with strong decision-making and evaluative abilities.</li>
<li>Knowledge of project management principles and proficiency in MS Office Suite, related databases, AV Technology, and remote presentation platforms.
</li><li>Skilled in communication, relationship-building, public speaking, leadership, conflict resolution and customer service.
</li><li>Demonstrated professionalism in a fast-paced environment with changing priorities and minimal supervision.
</li><li>Flexibility availability with schedule to attend all applicable events, including evenings and occasional weekends.
</li><li>Ability to identify complex problems and review related information to evaluate and recommend options and solutions.</li>
<li>Ability to work collaboratively and communicate effectively with groups of people from all backgrounds.
</li><li>Ability to work independently and effectively organizes and prioritize multiple tasks.</li>
<li>Ability to analyze guidelines, procedures, and systems to implement plans to prioritize, organize, and accomplish tasks.</li></ul><h4 class="jobSectionHeader">
Appointment Information</h4>

This is a 100% full-time Civil Service 5009 - Events Administrator Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the close date. The budgeted salary range for the position is $50,000 to $60,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. 
 
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

<h4 class="jobSectionHeader">Application Procedures &amp; Deadline Information</h4>

Applications must be received by 6:00 pm (Central Time) on Friday, March 20, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Leslie Lewin Reinhart at 217-333-0034. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1034435 
Job Category: Professional and Administrative 
Apply at: https://jobs.illinois.edu</div></div></div></div><div></div>

Events and Space Coordinator - Humanities Research Institute

<div><div><div><div>Administrative Aide (Executive Assistant to the Regional Dean) 
Hiring Department: Dean's Office

Location: Rockford, IL USA

Requisition ID: 1039783

FTE: 1

Work Schedule: Mon-Fri, 8:30A-5P

Shift: Days

# of Positions: 1

Workplace Type: On-Site
Posting Close Date: 3/9/26
Salary Range (commensurate with experience): $56,706.00 - 63,823.50 / Annual Salary 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. 

Position Summary 
The Executive Assistant to the Regional Dean (Administrative Aide) provides professional assistance for the Regional Dean and various administrative functions of the Dean's Office at the College of Medicine Rockford. The Dean's Office supports the overall mission and vision of the Rockford campus. This position provides high-impact executive support and is a trusted liaison/authoritative advisor between departments and other constituencies. The position requires discretion, decision-making, accuracy and ability to utilize multiple systems. 
 
Duties &amp; Responsibilities 
<ul><li>
</li><li>
Provides executive-level administrative support for the Regional Dean of the College of Medicine, Rockford. This includes maintaining their schedule, making appointments, making travel arrangements, aiding in the creation of reports/documents as requested, supporting assigned committees (Rockford Executive, Heads/Chairs, Rockford Leadership), Emburse reconciliation, and other duties as needed. Assists in onboarding faculty/administrators reporting directly to the regional dean. Ensures appropriate workspace and equipment are available for the selected candidate&rsquo;s start date.
</li></ul><ul><li>Provides direct supervision to all administrative staff supporting academic units. This includes but not limited to approving work time and overtime, supervision of daily work product, annual evaluations and any necessary training. Supports and advises administrative staff with search related activities. Oversee the development of interview schedules of candidates for faculty, physicians, and academic unit staff as needed.
</li></ul><ul><li>Supports the Rockford Faculty Appointments Promotion and Tenure Committee (FAPT). Schedules meetings, takes minutes, and ensures faculty attendance meets quorum requirements. Assists in assigning, completing and submission of department faculty promotion dossiers. Works closely with faculty members in compiling data necessary for promotion, resolve questions or missing data and monitor progress of promotion to ensure compliance with UICOM policies. Responsible for accuracy and timeliness. Attends workshops for current procedure in completing the promotion packet.
</li></ul><ul><li>Coordinates all Continuing Medical Education (CME) requirements for events hosted by the dean with the CME Office in Chicago. Prepares necessary paperwork for approval of credits awarded, serves as liaison to faculty speakers, monitors attendance for receipt of CME credits and submits all quarterly reports.</li></ul>
<ul><li>Collaborates with the Office of Faculty Affairs and Development on all campuses to ensure the communication and distribution of faculty development programs to the faculty at COMR. Works with the COMR communications team to maintain the content for the COMR Faculty Affairs and Faculty Development website.</li></ul>
<ul><li>Provides support to the various COMR and College wide committees. Directly supports the Committee on Committees. Annually solicits faculty willingness to serve on and develop committee assignment for COM R and college wide committees.</li></ul>
<ul><li>Along with the Assistant Dean of Operations/Director of Compliance, coordinates and ensures that all faculty members complete the University-required annual training modules.</li></ul>
<ul><li>Responsible for all annual faculty awards, including College of Medicine Rockford Distinguished awards and departmental Faculty of the Year awards. Solicits all nominations, prepares ballots, orders awards, notifies winners, plans and executes the various award ceremonies.</li></ul>
<ul><li>Perform other related duties and participate in special projects as assigned.</li></ul> 


Minimum Qualifications 
<ul>
<li>High school graduation or equivalent
</li><li>Any one or any combination totaling five (5) years (60 months) from the following categories:
<ul><li>college course work in business, finance, accounting or a related field: 
<ul><li>60 semester hours or an Associate's degree equals one (1) year (12 months)</li>
<li>90 semester hours equals two (2) years (24 months)</li>
<li>120 semester hours or a Bachelor's degree equals three (3) years (36 months)</li>
<li>Master's degree or higher equals four (4) years (48 months)</li>
</ul></li>progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles 
<li>
</li></ul></li></ul> 
Please upload college transcripts and a list of three professional references at the time of submitting your application. If you do not have a copy of your transcripts at the time of the application, please email a copy to rockfordhr@uic.edu by the position close date.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. 
 
 
 
To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The budgeted salary range for the position is $56,706 - $63,823.50.. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. 
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div><div></div>

Administrative Aide (Executive Assistant to the Regional Dean)