Qureos Mentor

University of Illinois

<div><div><div><div>Office Manager
Department of Mechanical Science and Engineering
The Grainger College of Engineering
University of Illinois Urbana-Champaign 
The Department of Mechanical Science and Engineering in The Grainger College of Engineering seeks applicants for the Office Manager position, in the Air Conditioning and Refrigeration Center (ACRC). ACRC was founded in 1988. This longest-running center in MechSE, along with 30 sponsoring companies, is developing a new generation of energy-efficient and reliable equipment for using environmentally safe refrigerants. ACRC carries on the department&rsquo;s historic leadership in air conditioning and refrigeration.
The primary function of this position is to provide administrative support for the Air Conditioning and Refrigeration Center (ACRC), to include the teaching, research, public service, and stakeholder activities for the Center.
Duties and Responsibilities:
Administration<ul><li>Act as first point of contact for the center.</li><li>Promote and foster positive interactions between center directors, alumni, industry partners, and other stakeholders.</li><li>Facilitate meetings and hospitality between center directors and alumni or industry partners.</li><li>Oversee and execute all hospitality for development activities including attend to special needs, catering, room reservations, hotel reservations of individual alumni, industry partners, or other stakeholders.</li><li>Assist in maintaining the financial records for the center, monitoring appropriations, income, and expenditures. Track allocation of center staff and students with respect to the various research projects, including space, equipment, and funding allocations for research projects.</li><li>Invoice affiliates as required for their membership renewals, track payments by affiliates, and alert Director(s) to emerging financial problems related to income and expenditures.</li><li>Initiate and maintain regular contact, per the center&rsquo;s calendar, (and as requested by the Director[s])), to ensure timely submission and dissemination of project proposals, updates, and other meeting materials, including memoranda to faculty, students, and members on these topics.</li><li>Identify, prepare, and monitor confidential and other center-related documents and advise the Director(s) on changes that might necessitate action.</li><li>Provide logistical support for technology transfer and/or outreach events</li></ul>
Communications<ul><li>Work with Director(s) to develop administrative content for web site and social media, and coordinate development with MechSE communication.</li><li>Manage creation and distribution of center related printed materials, including annual research reports and letters.</li><li>Supervise creation of event fliers and coordinate both content and distribution with MechSE communications.</li></ul>
Events and Meetings<ul><li>Promote and foster positive interaction between advisory board and center director and maintain board roster.</li><li>Coordinate scheduling of board meetings with center director, MechSE communications and facilities.</li><li>Develop and distribute board meeting agendas and read-ahead material.</li><li>Serve as the event POC, communicating with board members and managing reservations for hotel rooms, meeting rooms, and catering (event attendance may include work outside of the standard schedule).</li><li>Manage logistics for ACRC-invited guest speakers, including supporting hospitality, meetings with faculty/students, lodging, travel, and reimbursements.</li></ul>
Procurement and Travel<ul><li>Prepare travel and supplies reimbursement in Emburse for the center&rsquo;s faculty, staff and students.</li><li>Assist ACRC faculty and students with printing, copying, mailing, shipping, and placing orders for office and research supplies. This includes iBUY and p-card purchases.</li><li>Obtain prices and initiate procurement with vendors for any necessary expenditures related to Center activities, working with the department business office as necessary to ensure compliance with university procurement processes and policies.</li></ul><ul><li>
 Other duties as assigned to further the mission of the center.</li></ul>
Minimum Qualifications:
 High school diploma or equivalent.
 Two (2) years (24 months) of work experience comparable to the third level of this series.
Knowledge, Skills and Abilities:
 Ability to assist customers with kindness, patience and professionalism.
 Knowledge of engineering and mathematical notations and format for technical manuscript preparation, including knowledge of the Greek alphabet and mathematical skills.
 Ability to decipher, organize, and type complex material, including mathematical equations.
Extensive knowledge of general office practices and procedures to include spelling, grammar, punctuation, sentence ad paragraph structure and formatting.
Knowledge of University procedures, objectives and goals.
Ability to organize and manage multiple activities involving people, programs and resources.
Ability to provide front-line customer service and communicate respectfully and effectively with individuals from a wide range of cultural backgrounds and perspectives.
Proficiency with Microsoft Office Suite, Emburse, iBuy, p/t-card policies and procedures and the purchasing applications.<ul><li> APPOINTMENT INFORMATION</li></ul> 
This is a full-time Civil Service Office Manager position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.
 This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Manager classification is $46,975.50 ($24.09/hour).
Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University&rsquo;s Workplace Flexibility policy
 This position is not eligible for any type of sponsorship for work authorization.
 APPLICATION PROCEDURES AND DEADLINE INFORMATION
Applications must be received by 6:00 pm (CST) on Friday, March 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. To be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Hannah Dorsey and hdorsey@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1035376 
Job Category: Administrative Support 
Apply at: https://jobs.illinois.edu</div></div></div></div><div></div>

Office Manager-Mechanical Science and Engineering

<div><div><div><div>Office Administrator
Office of the Dean
College of Liberal Arts &amp; Sciences
University of Illinois at Urbana-Champaign 

Job Summary
Provide administrative support to the Dean, Chief of Staff, Office for Public Engagement and Teaching Academy in the College of Liberal Arts &amp; Sciences. Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings. 
Duties &amp; Responsibilities
LAS Dean Support<ul><li>
 Manages and serves as the main contact for the Dean&rsquo;s calendar. Including management of scheduling/handling conflicts, managing all meeting logistics</li><li>
 Coordinates travel arrangements, including all planning logistics such as payments and transactions associated with travel for the Dean. Work with other members of the college as necessary to ensure efficient processing of all logistics.</li><li>
Co-manages LAS Dean e-mail inbox to manage incoming information for projects and answer emails/information processes accordingly.</li></ul>
Chief of Staff Support<ul><li>
Manages and serves as the main contact for the Chief of Staff (COS). Duties include -</li><li>
Managing the calendar: scheduling/handling conflicts, managing all meeting logistics and all materials required, ensuring that the COS has information and materials necessary for all meetings, etc.</li><li>
Managing incoming phone calls, mail and visitor traffic &ndash; identifies urgent matters and handles accordingly, provides any background information needed, obtains additional information when necessary, handles sensitive and confidential matters, exercises discretion and confidentiality.</li></ul> 
LAS Dean&rsquo;s Office &amp; Administration Support<ul><li>
Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects and meetings</li><li>
Collaborate with the Front Office Team to develop and maintain standard procedures for operations and activities, and lead coordination efforts as assigned.</li><li>
Provide support for video conferencing and webinars, set up Zoom/Team sessions, and work with technology services to setup up and provide meeting and event offerings.</li><li>
Serves as a resource on matters of policy and procedures.</li><li>
Provide backup reception support for Dean&rsquo;s Office, also serve as backup for unit conference rooms and parking space reservations.</li><li>
Attend and participate in LAS Front Office staff meetings and scheduled professional development meetings.</li><li>
Other related administrative duties, as assigned to further the mission of the unit.</li></ul>
Office for Public Engagement and Teaching Academy support<ul><li>
Schedule Public Engagement and Teaching Academy events, including coordinating event logistics, promotional materials, and scheduling and travel and lodging for speakers, faculty, and guests (as needed). Maintain event guest lists and track RSVPs.</li><li>
Coordinate contracts and agreements with vendors to support unit operations and events.</li><li>
Responsibilities include communicating with vendors to arrange services or rentals (e.g., lighting, equipment, food, event materials), reviewing and submitting contract documentation for approval, tracking timelines and deliverables, and ensuring compliance with university purchasing and contracting policies.</li><li>
Prepare, assemble, and distribute materials for events and meetings. Tasks may include compiling folders or packets, creating and organizing handouts, agendas, and other printed or digital materials, and ensuring accurate quantities and distribution to appropriate attendees or locations.</li><li>
Supports the Director of Public Engagement and Director of Teaching Academy with managing projects and initiatives.</li></ul> 
Required Qualifications:
Per Sucss Class Specification

1. High school diploma or equivalent.

2. Any one of the following from the categories below:

 A. Four (4) years (48 months) of work experience comparable to the third level of this series.

 B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications:<ul><li>
Ability to communicate effectively with others.</li>
<li>Excellent interpersonal skills and professional acumen.</li>
<li>Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.</li>
<li>Commitment to creating an inclusive environment.</li>
<li>Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.</li>
<li>Ability to remain calm and productive in a busy work environment with frequent interruptions.</li>
<li>Ability to be take initiative, prioritize tasks, and exercise good judgment.</li>
<li>Excellent attention to detail.</li>
<li>Excellent time management skills.</li>
<li>Demonstrated ability to anticipate needs and establish priorities.</li>
<li>Ability to use discretion and maintain confidentiality in all business matters.</li>
<li>Knowledge of the academic community and its organizational structure.</li>
<li>Proficiency with Microsoft Outlook, Office, Excel, Teams, Zoom, Box</li>
<li>Familiarity with campus systems including Emburse</li></ul>

Appointment Information

This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $50,000 - $60,000. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week). 
 
 
 
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures &amp; Deadline Information

Applications must be received by 6:00 pm (Central Time) on March 24, 2026. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.
In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1035322 
Job Category: Administrative Support 
Apply at: https://jobs.illinois.edu</div></div></div></div>

Office Administrator, LAS Office of the Dean

Join University of Illinois and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

University of Illinois

About Company

Office Manager-Mechanical Science and Engineering

Office Administrator, LAS Office of the Dean