Qureos Mentor

University of Illinois

<div><div><div><div><h2 class="jobSectionHeader">Interior Designer - Planning, Facilities &amp; Services</h2>
<h3 class="jobSectionHeader">Planning &amp; Design</h3> 
 
<h4 class="jobSectionHeader">Job Summary</h4>
The Interior Designer, Capital Planning, has primary responsibility for project planning at all levels as it relates to interior design. This includes developing the scope for interior projects with campus clients/users. It also includes selection of interior materials and furniture; development, review, and processing of quotes for small project purchases; coordination of installations; and collaborating with F&amp;S Engineering Services on small projects. The position will be responsible for assisting in the evaluation and establishment of campus standards for project definition, planning, and design.
<h4 class="jobSectionHeader">Duties &amp; Responsibilities</h4>
<ul><li>Provide analysis and support to campus committees such as Illinois Space Advisory Committee, select capital project art-in-architecture committees, and Architectural Review Committee.</li>
<li>On a university-wide basis, work with individual colleges and departments to monitor and manage campus space requests and assignments.</li>
<li>Consults with colleges and departments to provide project planning in developing the needs for new projects or renovations.</li>
<li>Develop transitional space plans for small construction and capital improvement projects that comply with university facility standards, applicable building codes, and accessibility requirements.</li>
<li>Work with individual colleges and departments in developing programming requirements for transitional and lease spaces and assist Real Estate Services in vetting potential lease options.</li>
<li>Provide relocation assistance including coordination of any renovations and repairs, finish selections, and furnishings needed.</li>
<li>Coordinate lease space maintenance and repairs.</li>
<li>Assist in the needs and coordination of general assignment classroom renovations, maintenance, and repairs with the capital maintenance planning.</li>
<li>Maintain inventory for lease space and classroom furniture, fixtures, and equipment.</li>
<li>Monitor campus storage space needs and advise on relocation, storage, and recycling of campus furniture and fixtures.</li>
<li>Assists F&amp;S Engineering Design Services, Design Review, and Construction Services with document review for items related to interior design including coordination of furniture, fixtures, and equipment.</li>
<li>Provides design assistance and interpretation to the campus partners to help them understand design drawings.</li>
<li>Acts as a consultant to Capital Projects project managers for interior design issues throughout the duration of the project by reviewing overall design and furniture selections.</li>
<li>Prepares cost estimates and project budgets from all pertinent parties as requested.</li>
<li>Assists in the preparation of the scope of professional services required for each project.</li>
<li>Attends planning meetings as the campus representative on assigned projects through the Design Development stage.</li>
<li>Develops periodic status reports for assigned projects to be used for reporting to Capital Projects, campus partners, colleges, departments, and units.</li>
<li>Provides support for written, graphic, and computer presentation materials for various members of the Planning staff.</li>
<li>Participates in the selection of professional services consultants.</li>
<li>Support the Mission, Vision, Values and Guiding Principles of Facilities &amp; Services. Other duties as assigned by the Associate Director of Project Planning.</li>
</ul><h4 class="jobSectionHeader">Minimum Qualifications</h4>
1. Bachelor&rsquo;s degree in interior design or related field from an accredited program.
2. Three years of progressively responsible administrative experience in commercial or high-end residential interior design, facility planning and management.
3. NCIDQ Certification or ability to obtain within 6 months of hire.
 
 
4. Registration as an interior designer in the State of Illinois or ability to obtain within 6 months of hire.
<h4 class="jobSectionHeader">Preferred Qualifications</h4>
1. Master&rsquo;s degree in interior design or related field from an accredited program.
 
2. Leadership in Energy and Environmental Design (LEED) accreditation
<h4 class="jobSectionHeader">Knowledge, Skills and Abilities</h4>
<ul><li>1. Proven track record selecting and specifying furniture and accessories.</li>
<li>2. Knowledge of Computer Aided Drafting and facilities management systems.</li>
<li>3. Ability to communicate well, delegate and coordinate the work of support staff.</li>
<li>4. Ability to negotiate solutions.</li>
<li>5. Ability to manage multiple projects concurrently.</li>
<li>6. Ability to develop priorities.</li>
</ul><h4 class="jobSectionHeader">Appointment Information</h4>
This is a 100% full-time Civil Service 5002 - Program Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after July 31, 2026. The budgeted salary range for this position is $60,000-$80,000. We strive to provide a competitive salary, consider factors such as available market data, internal equity, candidate qualifications, and budget constraints. Final salary is competitive and commensurate with qualifications and experience, while also considering internal equity.
This position is eligible for sponsorship for work authorization, except for sponsorship of a new H1B petition that would incur the $100,000 fee.
 
 
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
<h4 class="jobSectionHeader">Application Procedures &amp; Deadline Information</h4>
Applications must be received by 6:00 pm (Central Time) on 7/31/2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact klmccay@illinois.edu, or call 217-300-6211. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.
Champaign-Urbana
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
Requisition ID: 1036468
 
Job Category: Professional and Administrative
 
Apply at: https://jobs.illinois.edu</div></div></div></div>

Interior Designer - Planning, Facilities & Services

<div><div><div><div>Program Assistant (Department Operations Assistant) - College of Nursing 
Hiring Department: Academic Department Operations
Location: Chicago, IL USA
Requisition ID: 1041552
FTE: 1
Work Schedule: Monday - Friday
Shift: Days
# of Positions: 2
Workplace Type: On-Site
Posting Close Date: June 30, 2026
Salary Range (commensurate with experience): $30.76 - 35.89 / Hourly Wage 
 
 
About the University of Illinois Chicago
UIC is among the nation&rsquo;s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent &ldquo;Best Colleges&rdquo; rankings published by U.S. News &amp; World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
Under administrative direction, this position performs professional-level duties devoted to the effective operations and project management functions for the academic departments under a shared services model within the College. The program assistant coordinates logistics and completes activities to meet unit needs across operational, procurement, and office management functions, as well as strategic planning priorities. Demonstrated experience and strong knowledge of general office practices and procedures, administrative concepts and methods, and the ability to work independently and exercise judgment when analyzing and investigating a variety of questions or problems is required. This position requires regular and consistent on-site presence at the Chicago campus during regular business hours.
Duties &amp; Responsibilities:
Department Operations Management
<ul><li>Provides support to the Director of Academic Department Operations and department heads, implementing solutions to issues and performing professional support tasks to ensure effective unit operations related to purchasing, contracting, office management, and employee support</li>
<li>Coordinates logistics and completes tasks for annual department elections (recruitment, balloting, data management, correspondence), faculty and staff compliance (tracking, recordkeeping, communication), external affiliations (tracking, updating, troubleshooting), and employee onboarding and offboarding processes for all department-affiliated employees</li>
<li>Manages ticketing system and Help Desk email, responding to requests, managing information and records, and facilitating proactive solutions to issues</li>
<li>Manages facilities and space management matters for assigned units, initiating and managing time sensitive requests, coordinating personnel and equipment moves, and overseeing complex projects</li>
<li>Assumes responsibility for physical and digital recordkeeping of complex and confidential files and documents across unit activities; assists leadership in formulating and implementing policies for efficient and appropriate data management (current work product, personnel files, historic records, financial data, etc.)</li>
<li>Plans and executes recurring and ad hoc events and meetings across multiple campuses involving internal and external stakeholders; responsible for locating and securing meeting space, facilitating all event requirements, managing attendee needs, and internal and external communication</li>
</ul>Purchasing
<ul><li>Coordinates, completes, and reconciles purchases of goods and services for assigned units, including P- and T-card transactions, purchase orders, contracts, direct payments, honorariums, cash advances, direct payments, and reimbursements for all department-affiliated employees and projects</li>
<li>Maintains accurate and timely financial records; assists with budget functions including reporting, budgeting, and expense tracking for multiple funds types (State, ICR, self-supporting, gift, etc.)</li>
<li>Develops training materials and best practices for purchasing policies and standard operating procedures; respond to inquires and train faculty, staff, and students on best practices and policies</li>
<li>Arranges business travel for department-affiliated employees (flights, accommodations, transportation, registrations, misc. expenses, etc.)</li>
</ul>Office Management
<ul><li>Manages front office operations for assigned units including supply and equipment inventory (tracking, ordering, distributing); mailing and shipping via intercampus mail, UPS, and postal service; creates and manages room reservations; plans and completes phonebook updates (PbUpdate, DeptUpdate, external affiliates, directory management); and troubleshoots office equipment and arranges maintenance (copy machine, printers, computers, AV equipment, telecom systems, and related devices)</li>
<li>Provides assistance to faculty to meet operational goals, as needed (proctoring exams, document creation, unlocking rooms, basic research, etc.)</li>
<li>Performs other related duties and participates in special projects within a shared services environment, as assigned.</li>
</ul>Minimum Qualifications Required: 
 
<div><ul><li>Bachelor&rsquo;s degree.</li></ul>
</div>Preferred Qualifications:
<ul><li>At least two (2) or more years of experience in purchasing, project management, academic administration, and/or office management.</li>
<li>Two or more years of professional work experience.</li>
<li>At least two (2) or more years of experience processing transactions in Banner, iBuy, and/or Enterprise Emburse (employee expense management systems).</li>
<li>Excellent verbal and written communication skills.</li>
<li>Excel proficiency (pull and input data to/from spreadsheets to track purchases, approvals, payments, and other fiscal/operations data; filter, sort, and perform calculations to record and report on expenses, expense trends, and projections)</li>
<li>Word proficiency (create, edit, and correct multi-source communications, graphic-heavy flyers, forms, and reference documents)</li>
<li>Skills: MS Office suite (Word, Excel, PowerPoint), Google Docs, Box, Qualtrics</li>
</ul>To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties &amp; responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.
Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees. Request an Accommodation
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.</div></div></div></div>

Program Assistant (Department Operations Assistant) - College of Nursing

<div><div><div><div>APPLY NOW
 Extra Help-Strategic Communications Coordinator
Vice Pres External Rel &amp; Comm - Urbana
 
 
Posting Category: 
 
The Communications Coordinator provides dedicated support to the Office of Strategic Communications and Marketing during a period of high-priority deliverables, including the FY2026 Annual Report, legislative advocacy communications, and institutional storytelling initiatives. Reporting directly to the Director of Brand and Marketing, this temporary role ensures that key communications projects move forward on time, on brief, and at a high standard of quality. The coordinator serves as the connective tissue across the team, managing workflow, tracking timelines, gathering assets, shepherding reviews, and keeping every stakeholder informed and accountable. During this engagement, the coordinator will carry content responsibilities, including writing, editing, and proofreading across a range of deliverables. 
 
DUTIES AND RESPONSIBILITIES
 
Draft, edit, and refine communications content, including written communications, web copy, talking points, and other deliverables as assigned
 
Maintain consistent voice, tone, and messaging alignment across materials, in accordance with University of Illinois System brand and style guidelines
 
Work with the Communications Specialist on timelines and schedule; facilitate project check-ins, status updates, and cross-functional review meetings
 
Proofread all outgoing materials for accuracy, consistency, grammar, and adherence to University of Illinois System style guidelines
 
Fact-check key claims, statistics, and attributed quotes before materials are finalized
 
Track action items and follow up with team members and stakeholders to ensure accountability
 
Collect, organize, and manage source materials, including copy, data, and approvals needed for each deliverable
 
Manage the review and approval process for each deliverable, ensuring the right stakeholders receive materials at the right time
 
Track feedback, consolidate edits, and route revisions through the appropriate channels
 
Work independently with minimal supervision; exercise sound editorial judgment under deadline pressure
 
QUALIFICATIONS
 
Qualifications
 
Bachelor&rsquo;s degree in communications, journalism, marketing, or a related field
 
Three or more years of experience in communications, content, or a related role
 
Strong writing, editing, and proofreading skills with close attention to detail; familiarity with AP Style preferred
 
Demonstrated ability to manage multiple projects simultaneously in a deadline-driven environment
 
Proficiency with project management tools, collaboration platforms, and content management systems
 
Experience in a higher education, government, or large institutional setting preferred
 
 
KNOWLEDGE SKILLS AND ABILITIES 
 
APPOINTMENT INFORMATION
 
Extra Help employees are not hired with the intent of guaranteed employment. Anyone applying for and accepting Extra Help employment agrees to the conditions of this type of employment and receive no assurance of continued employment. Because Extra Help employees work in temporary/as needed assignments for a maximum of 900 hours, there are no benefits associated with this form of employment. The expected start date is 7/1/2026. Salary range is $28-$40/hour, and is commensurate with experience.
Click here for applicable information on the Affordable Care Act and Paid Leave For All Workers.
Sponsorship for Work Authorization is not available for this position.
APPLICATION PROCEDURE &amp; DEADLINE INFORMATION
 
For full consideration, please click the APPLY NOW link on this page to submit an application on the university portal accepting applications for this system office position by 6 pm on 7/24/2026.
System Human Resource Services
 
(217) 333-2600
 
erhr@uillinois.edu
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting the System Human Resource Services at 217-333-2600, or by emailing ADAaccessibility@uillinois.edu.
Requisition ID: req3035
 
Job Category: Extra Help
 
Campus Location: Urbana
APPLY NOW</div></div></div></div>

Extra Help-Strategic Communications Coordinator

<div><div><div><div>Office Manager
Department of Mechanical Science and Engineering
The Grainger College of Engineering
University of Illinois Urbana-Champaign 
The Department of Mechanical Science and Engineering in The Grainger College of Engineering seeks applicants for the Office Manager position, in the Air Conditioning and Refrigeration Center (ACRC). ACRC was founded in 1988. This longest-running center in MechSE, along with 30 sponsoring companies, is developing a new generation of energy-efficient and reliable equipment for using environmentally safe refrigerants. ACRC carries on the department&rsquo;s historic leadership in air conditioning and refrigeration.
The primary function of this position is to provide administrative support for the Air Conditioning and Refrigeration Center (ACRC), to include the teaching, research, public service, and stakeholder activities for the Center.
Duties and Responsibilities:
Administration<ul><li>Act as first point of contact for the center.</li><li>Promote and foster positive interactions between center directors, alumni, industry partners, and other stakeholders.</li><li>Facilitate meetings and hospitality between center directors and alumni or industry partners.</li><li>Oversee and execute all hospitality for development activities including attend to special needs, catering, room reservations, hotel reservations of individual alumni, industry partners, or other stakeholders.</li><li>Assist in maintaining the financial records for the center, monitoring appropriations, income, and expenditures. Track allocation of center staff and students with respect to the various research projects, including space, equipment, and funding allocations for research projects.</li><li>Invoice affiliates as required for their membership renewals, track payments by affiliates, and alert Director(s) to emerging financial problems related to income and expenditures.</li><li>Initiate and maintain regular contact, per the center&rsquo;s calendar, (and as requested by the Director[s])), to ensure timely submission and dissemination of project proposals, updates, and other meeting materials, including memoranda to faculty, students, and members on these topics.</li><li>Identify, prepare, and monitor confidential and other center-related documents and advise the Director(s) on changes that might necessitate action.</li><li>Provide logistical support for technology transfer and/or outreach events</li></ul>
Communications<ul><li>Work with Director(s) to develop administrative content for web site and social media, and coordinate development with MechSE communication.</li><li>Manage creation and distribution of center related printed materials, including annual research reports and letters.</li><li>Supervise creation of event fliers and coordinate both content and distribution with MechSE communications.</li></ul>
Events and Meetings<ul><li>Promote and foster positive interaction between advisory board and center director and maintain board roster.</li><li>Coordinate scheduling of board meetings with center director, MechSE communications and facilities.</li><li>Develop and distribute board meeting agendas and read-ahead material.</li><li>Serve as the event POC, communicating with board members and managing reservations for hotel rooms, meeting rooms, and catering (event attendance may include work outside of the standard schedule).</li><li>Manage logistics for ACRC-invited guest speakers, including supporting hospitality, meetings with faculty/students, lodging, travel, and reimbursements.</li></ul>
Procurement and Travel<ul><li>Prepare travel and supplies reimbursement in Emburse for the center&rsquo;s faculty, staff and students.</li><li>Assist ACRC faculty and students with printing, copying, mailing, shipping, and placing orders for office and research supplies. This includes iBUY and p-card purchases.</li><li>Obtain prices and initiate procurement with vendors for any necessary expenditures related to Center activities, working with the department business office as necessary to ensure compliance with university procurement processes and policies.</li></ul><ul><li>
 Other duties as assigned to further the mission of the center.</li></ul>
Minimum Qualifications:
 High school diploma or equivalent.
 Two (2) years (24 months) of work experience comparable to the third level of this series.
Knowledge, Skills and Abilities:
 Ability to assist customers with kindness, patience and professionalism.
 Knowledge of engineering and mathematical notations and format for technical manuscript preparation, including knowledge of the Greek alphabet and mathematical skills.
 Ability to decipher, organize, and type complex material, including mathematical equations.
Extensive knowledge of general office practices and procedures to include spelling, grammar, punctuation, sentence ad paragraph structure and formatting.
Knowledge of University procedures, objectives and goals.
Ability to organize and manage multiple activities involving people, programs and resources.
Ability to provide front-line customer service and communicate respectfully and effectively with individuals from a wide range of cultural backgrounds and perspectives.
Proficiency with Microsoft Office Suite, Emburse, iBuy, p/t-card policies and procedures and the purchasing applications.<ul><li> APPOINTMENT INFORMATION</li></ul> 
This is a full-time Civil Service Office Manager position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.
 This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Office Manager classification is $46,975.50 ($24.09/hour).
Hybrid work options may be available for this position, with the ability to be on-site at the University of Illinois Urbana-Champaign campus as needed per the University&rsquo;s Workplace Flexibility policy
 This position is not eligible for any type of sponsorship for work authorization.
 APPLICATION PROCEDURES AND DEADLINE INFORMATION
Applications must be received by 6:00 pm (CST) on Friday, March 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. To be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Hannah Dorsey and hdorsey@illinois.edu. For questions regarding the application process, please contact 217-333-2137.
At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1035376 
Job Category: Administrative Support 
Apply at: https://jobs.illinois.edu</div></div></div></div><div></div>

Office Manager-Mechanical Science and Engineering

<div><div><div><div>Office Administrator
Office of the Dean
College of Liberal Arts &amp; Sciences
University of Illinois at Urbana-Champaign 

Job Summary
Provide administrative support to the Dean, Chief of Staff, Office for Public Engagement and Teaching Academy in the College of Liberal Arts &amp; Sciences. Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects, and meetings. 
Duties &amp; Responsibilities
LAS Dean Support<ul><li>
 Manages and serves as the main contact for the Dean&rsquo;s calendar. Including management of scheduling/handling conflicts, managing all meeting logistics</li><li>
 Coordinates travel arrangements, including all planning logistics such as payments and transactions associated with travel for the Dean. Work with other members of the college as necessary to ensure efficient processing of all logistics.</li><li>
Co-manages LAS Dean e-mail inbox to manage incoming information for projects and answer emails/information processes accordingly.</li></ul>
Chief of Staff Support<ul><li>
Manages and serves as the main contact for the Chief of Staff (COS). Duties include -</li><li>
Managing the calendar: scheduling/handling conflicts, managing all meeting logistics and all materials required, ensuring that the COS has information and materials necessary for all meetings, etc.</li><li>
Managing incoming phone calls, mail and visitor traffic &ndash; identifies urgent matters and handles accordingly, provides any background information needed, obtains additional information when necessary, handles sensitive and confidential matters, exercises discretion and confidentiality.</li></ul> 
LAS Dean&rsquo;s Office &amp; Administration Support<ul><li>
Collaborate with the Front Office Team on initiatives to support the efficient operation of the Office of the Dean, including events, seminars, special projects and meetings</li><li>
Collaborate with the Front Office Team to develop and maintain standard procedures for operations and activities, and lead coordination efforts as assigned.</li><li>
Provide support for video conferencing and webinars, set up Zoom/Team sessions, and work with technology services to setup up and provide meeting and event offerings.</li><li>
Serves as a resource on matters of policy and procedures.</li><li>
Provide backup reception support for Dean&rsquo;s Office, also serve as backup for unit conference rooms and parking space reservations.</li><li>
Attend and participate in LAS Front Office staff meetings and scheduled professional development meetings.</li><li>
Other related administrative duties, as assigned to further the mission of the unit.</li></ul>
Office for Public Engagement and Teaching Academy support<ul><li>
Schedule Public Engagement and Teaching Academy events, including coordinating event logistics, promotional materials, and scheduling and travel and lodging for speakers, faculty, and guests (as needed). Maintain event guest lists and track RSVPs.</li><li>
Coordinate contracts and agreements with vendors to support unit operations and events.</li><li>
Responsibilities include communicating with vendors to arrange services or rentals (e.g., lighting, equipment, food, event materials), reviewing and submitting contract documentation for approval, tracking timelines and deliverables, and ensuring compliance with university purchasing and contracting policies.</li><li>
Prepare, assemble, and distribute materials for events and meetings. Tasks may include compiling folders or packets, creating and organizing handouts, agendas, and other printed or digital materials, and ensuring accurate quantities and distribution to appropriate attendees or locations.</li><li>
Supports the Director of Public Engagement and Director of Teaching Academy with managing projects and initiatives.</li></ul> 
Required Qualifications:
Per Sucss Class Specification

1. High school diploma or equivalent.

2. Any one of the following from the categories below:

 A. Four (4) years (48 months) of work experience comparable to the third level of this series.

 B. Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications:<ul><li>
Ability to communicate effectively with others.</li>
<li>Excellent interpersonal skills and professional acumen.</li>
<li>Ability to communicate effectively and professionally, build rapport and establish effective working relationships with students, faculty, staff, and parents.</li>
<li>Commitment to creating an inclusive environment.</li>
<li>Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.</li>
<li>Ability to remain calm and productive in a busy work environment with frequent interruptions.</li>
<li>Ability to be take initiative, prioritize tasks, and exercise good judgment.</li>
<li>Excellent attention to detail.</li>
<li>Excellent time management skills.</li>
<li>Demonstrated ability to anticipate needs and establish priorities.</li>
<li>Ability to use discretion and maintain confidentiality in all business matters.</li>
<li>Knowledge of the academic community and its organizational structure.</li>
<li>Proficiency with Microsoft Outlook, Office, Excel, Teams, Zoom, Box</li>
<li>Familiarity with campus systems including Emburse</li></ul>

Appointment Information

This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The budgeted salary range for the position is $50,000 - $60,000. Sponsorship for work authorization is not available for this position. This position is eligible for a hybrid work schedule (remote work and in-person work in Champaign-Urbana each week). 
 
 
 
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures &amp; Deadline Information

Applications must be received by 6:00 pm (Central Time) on March 24, 2026. To apply for this position, please create a candidate profile at https://jobs.illinois.edu, use the Apply Now button on the posting and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences.
In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign &mdash; the state&rsquo;s flagship public university and one of the world&rsquo;s leading research institutions &mdash; every staff member helps shape what&rsquo;s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you&rsquo;re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence &mdash; where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
<div></div>
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal, or by contacting the Office for Access &amp; Equity at 217-333-0885, option #1, or accessibility@illinois.edu.
<div></div>
Requisition ID: 1035322 
Job Category: Administrative Support 
Apply at: https://jobs.illinois.edu</div></div></div></div>

Office Administrator, LAS Office of the Dean