Qureos Mentor

University of Khorfakkan

<div>
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Supply Chain, Procurement, or related discipline.
 </li>
 <li>
 Master&rsquo;s degree in the relevant field.
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 2&ndash;4 years of experience in procurement, preferably in educational institutions or government entities.
 </li>
 <li>
 Experience with Oracle Fusion or similar ERP systems is an advantage.
 </li>
 <li>
 ERP purchasing module experience required (Oracle preferred).
 </li>
 <li>
 Strong understanding of procurement processes, tendering, and vendor management.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint).
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 Procurement &amp; Sourcing
 
 
 
 <ul>
 <li>
 Manage the complete procurement cycle, including requisition review, sourcing, quotation comparison, vendor evaluation, and purchase order creation.
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 <li>
 Identify reliable suppliers, negotiate pricing and terms, and establish strong vendor relationships.
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 <li>
 Ensure timely procurement of academic, administrative, and operational supplies.
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 <li>
 Prepare RFQs, RFPs, and tender documents based on university requirements.
 
 
 </li>
 </ul>
 
 Vendor Management
 
 
 
 <ul>
 <li>
 Maintain an updated and approved vendor database.
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 <li>
 Conduct regular performance evaluations and ensure vendors meet quality and service standards.
 </li>
 <li>
 Resolve supplier issues related to delivery, quality, or payment in coordination with concerned departments.
 
 
 </li>
 </ul>
 
 Compliance &amp; Documentation
 
 
 
 <ul>
 <li>
 Ensure all procurement activities comply with university policies, financial guidelines, and UAE procurement regulations.
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 <li>
 Maintain accurate documentation for audits, approvals, and compliance reporting.
 </li>
 <li>
 Ensure transparency and fairness in all tendering and bidding processes.
 
 
 </li>
 </ul>
 
 Purchasing Administration
 
 
 
 <ul>
 <li>
 Process purchase requisitions and prepare purchase orders in the ERP system (Oracle Fusion preferred).
 </li>
 <li>
 Monitor delivery schedules and ensure timely receipt and inspection of goods.
 </li>
 <li>
 Coordinate with Finance for invoice verification, payment processing, and budget alignment.
 
 
 </li>
 </ul>
 
 Cost Control &amp; Reporting
 
 
 
 <ul>
 <li>
 Assist in cost analysis, budgeting, and procurement planning activities.
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 <li>
 Conduct market research and price benchmarking to optimize cost efficiency.
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 <li>
 Generate periodic reports on procurement status, savings, pending requests, and vendor performance.
 
 
 </li>
 </ul>
 
 Other Duties
 
 
 
 <ul>
 <li>
 Undertake additional responsibilities and special projects as assigned by management.
 
 
 </li>
 </ul>
 
 Soft Skills
 
 
 
 <ul>
 <li>
 Communication: Clearly explains complex ideas to colleagues and partners.
 </li>
 <li>
 Languages: Bilingual in Arabic and English is highly preferred.
 </li>
 <li>
 Collaboration: Works effectively with faculty, staff, and external stakeholders.
 </li>
 <li>
 Excellent negotiation and communication skills.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Ability to work under pressure and manage multiple requests simultaneously.
 </li>
 <li>
 Strong analytical, organizational, and problem-solving skills.
 </li>
 <li>
 High level of integrity and professionalism.
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Strong understanding of procurement processes, tendering, and vendor management.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint).
 </li>
 <li>
 ERP purchasing module experience required (Oracle preferred).
 
 
 </li>
 </ul>
 
 Behavioural Competencies
 
 
 
 <ul>
 <li>
 Integrity: Upholds ethical standards in university service.
 </li>
 <li>
 Initiative: Seeks opportunities to improve processes.
 </li>
 <li>
 Resilience: Handles challenges and setbacks with a positive attitude.
 </li>
 <li>
 Cultural Sensitivity: Respects and values diversity among staff and the community.
 </li>
 <li>
 Accountability: Accepts responsibility for decisions and their outcomes.
 
 
 </li>
 </ul>
 
 Leadership Competencies
 
 
 
 <ul>
 <li>
 Strategic Planning: Develops and implements long-term goals for the department.
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 <li>
 Team Building: Fosters a positive, collaborative, and high-performing environment.
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 <li>
 Resource Allocation: Distributes time and budget resources efficiently for optimal outcomes.
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 <li>
 Stakeholder Engagement: Builds strong relationships with university and community partners.
 </li>
 </ul>
</div>

Procurement Officer - ضابط مشتريات

<div>
 
 Education
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or a related field (preferred).
 </li>
 <li>
 Strong communication skills in English; knowledge of Arabic is an advantage.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint).
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 <ul>
 <li>
 Minimum 2&ndash;3 years of administrative experience, preferably within an academic or higher education environment.
 </li>
 <li>
 Experience in university administration or student services (preferred).
 </li>
 <li>
 Knowledge of basic procurement and HR processes.
 
 
 </li>
 </ul>
 
 Key Responsibilities
 
 
 
 
 Area: Administration
 
 
 
 <ul>
 <li>
 Manage daily office operations and maintain organized filing systems.
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 <li>
 Handle incoming and outgoing correspondence, emails, and calls.
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 <li>
 Schedule meetings, prepare agendas, and take minutes as required.
 </li>
 <li>
 Support faculty and staff with administrative needs, including document preparation and data entry.
 </li>
 <li>
 Assist with student inquiries and direct them to the appropriate personnel.
 </li>
 <li>
 Maintain office supplies and coordinate procurement requests.
 </li>
 <li>
 Prepare reports, letters, and presentations as needed.
 </li>
 <li>
 Coordinate travel arrangements and logistics for department activities.
 </li>
 <li>
 Support event planning and execution for academic and administrative functions.
 </li>
 <li>
 Ensure compliance with university policies and procedures.
 
 
 </li>
 </ul>
 
 Skills
 
 
 
 
 Soft Skills
 
 
 
 <ul>
 <li>
 Communication: Strong communication skills in English; Arabic is an advantage.
 </li>
 <li>
 Collaboration: Works effectively with faculty, staff, and external stakeholders.
 </li>
 <li>
 Customer Service Orientation: Polite, supportive, and responsive when dealing with employees, students, or visitors.
 </li>
 <li>
 Confidentiality &amp; Professionalism: Handles sensitive information with discretion.
 </li>
 <li>
 Interpersonal Skills: Builds positive working relationships and maintains a pleasant office environment.
 
 
 </li>
 </ul>
 
 Technical Skills
 
 
 
 <ul>
 <li>
 Proficient in MS Office (Word, Excel, PowerPoint).
 </li>
 <li>
 Document Management System (filing, archiving, scanning, SharePoint or similar platforms).
 </li>
 <li>
 Communication Tools (Microsoft Teams, Webex, and internal communication systems).
 </li>
 <li>
 Data Entry &amp; Database Management (accurate record-keeping, updating internal systems, managing digital files).
 
 
 </li>
 </ul>
 
 Competencies
 
 
 
 
 Behavioural Competencies
 
 
 
 <ul>
 <li>
 Integrity: Upholds ethical standards in university service.
 </li>
 <li>
 Initiative: Seeks opportunities to improve processes.
 </li>
 <li>
 Resilience: Handles challenges and setbacks with a positive attitude.
 </li>
 <li>
 Cultural Sensitivity: Respects and values diversity among students, staff, and community.
 </li>
 <li>
 Accountability: Accepts responsibility for decisions and their outcomes in all roles.
 </li>
 </ul>
</div>

Administrative Assistant - مساعد اداري

Join University of Khorfakkan and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

University of Khorfakkan

ABOUT_COMPANY

Procurement Officer - ضابط مشتريات

Administrative Assistant - مساعد اداري