Urwah Admin

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

Supply Chain Manager Job DescriptionA supply chain manager must be knowledgeable in process management and development in order to have an understanding of how the company works. They coordinate, organize, and manage all logistics in the production and distribution process of a company&rsquo;s goods. Basically, supply chain managers oversee the entire product life cycle, which is a foundational component of supply chain management.Core responsibilities and duties include:<ul><li>Collaborating with departments and stakeholders to identify and maintain resources needed to establish and provide an effective supply chain</li><li>Establishing performance metrics for measurement, comparison, and evaluation of factors affecting the supply chain</li><li>Maintaining detailed inventories of materials and supplies located in the factory, at other sites, and in the company</li><li>Maintaining required quantity of supplies and materials to optimize production</li><li>Analyzing current inventories and procedures</li><li>Developing policies to increase efficiency throughout the supply chain and implementing any subsequent changes to processes</li><li>Identifying optimal shipment and transportation routes</li><li>Assessing needs for material-handling equipment and staffing</li><li>Making recommendations to ensure efficient loading, unloading, movement, and storage of materials</li><li>Negotiating prices for raw materials and delivery from suppliers</li><li>Monitoring performance of suppliers by assessing their ability to meet quality and delivery requirements</li><li>Identifying and qualifying new suppliers, working with other departments</li><li>Functioning as part of the team coordinating engineering changes, product line extensions, or new product launches to ensure timely and orderly material and production flow transitions.</li></ul>Required/Desired Education and Qualifications:<ul><li>Bachelor&rsquo;s degree in Business or related field, focusing on supply chain management and operations</li><li>Masters degree, preferred by some companies</li><li>Usually, at least five years of experience as a supervisor, manager, or similar relevant position</li></ul>Other helpful, relevant certifications and skills:<ul><li>Certified Purchasing Professional</li><li>Certified Supply Chain Professional</li><li>Certified in Production and Inventory Management</li><li>Certificate in Materials Management</li><li>Knowledge in Theory of Constraints (TOC), Lean Manufacturing, and Six Sigma</li></ul>Job Type: Full-time

Supply Chain Manager (for Tender purpose)

QUALIFICATIONS<ul><li>Relevant QA/QC experience in Facilities Management projects.</li><li>Previous experience in Qatar Energy projects preferred.</li><li>Familiarity with QatarEnergy standards and requirements.</li><li>Experience in industrial, oil &amp; gas, or Ras Laffan environments.</li><li>Strong knowledge of quality inspections, documentation, and compliance procedures.</li></ul>Pay: QAR4,315.80 - QAR14,842.92 per monthWork Location: In person

QA/QC Engineer

MAJOR DUTIES:1.)Assist casting teams during the start and end of casting operations.2.)Perform cleaning and preparation of launder systems, SIR system and casting tables in accordance with operational requirements.3.)Prepare containers for receiving finished goods, including positioning of securing straps and wooden dunnage.4.)Secure loads following loading operations using appropriate tools and techniques5.)Operate forklifts and related equipment to move empty and loaded containers within storage areas and load containers onto transport vehicles for dispatch.6.)Handle unloading of alloys, consumables, and other materials in accordance with operational procedures.7.)Perform specialized tasks such as dross handling within designated Casthouse areas.8.)Pack finished product bundles into containers in accordance with product specifications and checklists. 9.)Secure loads using appropriate tensioning tools and methods to ensure safe transportationWork Location: In person

Semi-Skilled Operator

MAJOR DUTIES:1.)Quality Inspector (Mechanical, Electrical &amp; instrumentation):2.)Managing and executing the quality inspection of all incoming materials, spare parts, and consumables received from various suppliers to support plant operations, maintenance, and repair activities.3.)The role must ensure that all materials comply with applicable specifications, international standards, and Company requirements prior to acceptance and use.4.)Quality Inspectors may be assigned to Mechanical or Electrical &amp; Instrumentation disciplines based on operational requirements.Perform inspection of mechanical materials, spare parts, and components upon receipt to verify compliance with purchase specifications, drawings, and applicable standards.5.)Review supplier documentation, including inspection certificates, test reports, and material certificates, to ensure completeness and conformityIdentify, document, and report non-conforming materials, and coordinate with relevant stakeholders for disposition and corrective actions.6.)Ensure proper recording of inspection results and maintain accurate documentation in both system and physical records.7.)Coordinate with procurement, warehouse, and end-user departments to facilitate timely inspection, acceptance, and availability of materials.8.)Conduct inspection of electrical and instrumentation materials, components, and spare parts to ensure compliance with technical specifications and applicable international standards.9.)Verify documentation, such as, calibration certificates, test reports, and compliance certificates for accuracy and validity.10.)Report discrepancies, damages, or non-conformities and follow up on resolution in coordination with relevant stakeholders.11.)Support warehouse operations, including unpacking, inspection, stock verification, and appropriate storage of materials.12.)Maintain accurate inspection records and ensure timely system updates for traceability and reporting purposes.13.)Liaise with engineering, maintenance, procurement, and warehouse teams to ensure efficient material acceptance and availability.QUALIFICATIONS:1.)Degree or Diploma in Mechanical or Electrical Engineering (including Instrumentation), with a minimum of three (3) years of relevant experience in quality inspection within industries such as aluminium smelting, oil &amp; gas, steel, or metal manufacturing.2.)Sound knowledge of quality inspection practices in accordance with recognized international standards (e.g., ISO, BS, DIN, BIS), with the ability to inspect mechanical, electrical, and instrumentation materials, spares, and consumables.3.)Proficient in computer applications with working knowledge of SAP (MM and/or QI modules), and capable of supporting warehouse operations including material inspection, documentation, stock control, and reporting activities.Work Location: In person

Quality Inspection Assistant (Warehouse Dept)

Major Duties:1.)Carry out repacking, labelling, and preservation of materials to ensure proper identification, storage, and readiness for binning or dispatch to end users.2.)Maintain accurate and up-to-date records in warehouse management systems; retrieve and present data in specified formats (electronic and hard copy) and prepare periodic and ad hoc warehouse reports.3.)Execute all core warehouse operations, including Goods Receipt (GR), Goods Issue (GI), material inspection, binning and stacking, inventory cycle counting, preservation, and housekeeping, in accordance with the Company&rsquo;s approved SOPs and procedures.4.)Ensure proper documentation and system updates for all material movements to maintain inventory accuracy and traceability.5.)Identify, record, and report non-conformities, discrepancies, and damages promptly to all relevant stakeholders, and support corrective and preventive actions.6.)Supervise and coordinate material offloading activities, including containerized shipments, heavy and oversized cargo, and equipment, ensuring strict adherence to safety standards and approved handling procedures.7.)Monitor warehouse conditions and proactively highlight any operational risks, safety concerns, or process gaps to warehouse management.8.)Liaise with internal stakeholders across departments to obtain necessary information and ensure timely and accurate processing of warehouse transactions and requirements.9.)Supervise and manage contractor personnel within the warehouse, including monitoring attendance, ensuring compliance with HSE requirements, addressing workforce issues, and reporting performance and incidents to Warehouse Management.10.)Support continuous improvement initiatives, including inventory optimization, process efficiency, and implementation of best warehouse practices.QUALIFICATIONS:1.)Bachelor's degree in science or diploma in engineering, with a minimum of three (3) years of relevant experience in warehouse operations within industries, such as, aluminium smelting, oil &amp; gas, steel, or metal manufacturing.2.)Proficient in computer applications with demonstrated working knowledge of SAP (MM Module), including material transactions, inventory control, and report generation.3.)Solid understanding of warehouse processes and procedures, including goods receipt and issue, material inspection, binning and stacking, inventory control, and the ability to supervise contractor personnel and material handling activities in compliance with Company SOPs and HSE standards.Work Location: In person

Asst. Storeman (Data Entry Operators)

MAJOR DUTIES:1.)Assist in the creation, maintenance, and modification of material master data within the ERP system in accordance with approved MRP procedures and data governance standards.2.)Review and validate material master creation and change requests received from end users to ensure accuracy, completeness, and alignment with procurement, inventory, and planning requirements.3.)Prevent duplication of material records by conducting thorough verification checks prior to material master creation.4.)Identify and analyze duplicate material records within the system and support corrective actions, including consolidation or blocking, in coordination with relevant stakeholders.5.)Monitor and control shelf-life&ndash;managed materials, including identification of expired and near-expiry stock, and coordinate timely disposition actions.6.)Analyze inventory performance by tracking aging, slow-moving, non-moving, and obsolete stock, and highlight areas of concern to relevant stakeholders.7.)Prepare and distribute periodic inventory reports (including aging, expiry, excess, and stock status) to end users, planners, and other relevant departments.8.)Coordinate with end users, procurement teams, and warehouse personnel to address technical queries related to material specifications, procurement, and usage.QUALIFICATIONS:1.)Degree or Diploma in Mechanical or Electrical Engineering (including Instrumentation), with a minimum of three (3) years of relevant experience in quality inspection within industries such as aluminium smelting, oil &amp; gas, steel, or metal manufacturing.2.)Sound knowledge of quality inspection practices in accordance with recognized international standards (e.g., ISO, BS, DIN, BIS), with the ability to inspect mechanical, electrical, and instrumentation materials, spares, and consumables.3.)Proficient in computer applications with working knowledge of SAP (MM and/or QI modules), and capable of supporting warehouse operations including material inspection, documentation, stock control, and reporting activities.Work Location: In person

Asst. Material Controller (Warehouse Dept)

Join Venture Gulf Engineering W.L.L and explore 12   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.