Urwah Admin

Venture Gulf Engineering W.L.L

About the RoleWe are looking for an organized, proactive, and detail-oriented Office Manager &amp; Executive Assistant to serve as the backbone of our workplace operations and a strategic partner to our leadership team.In this dual role, you will seamlessly balance seamless administrative support for senior leadership with managing our day-to-day office environment. The ideal candidate thrives in a dynamic environment, anticipates needs before they arise, communicates clearly across all levels, and takes pride in fostering a welcoming, efficient workplace.Key ResponsibilitiesExecutive Support (approx. 50%)<ul><li>Calendar &amp; Schedule Management: Maintain complex executive calendars, resolving scheduling conflicts proactively and ensuring meetings run on time.</li><li>Travel &amp; Expense Coordination: Plan end-to-end travel itineraries (flights, hotels, ground transit) and prepare timely expense reports.</li><li>Communication &amp; Gatekeeping: Screen incoming calls, manage email correspondence as needed, and act as a professional liaison between leadership, staff, and external partners.</li><li>Meeting Prep &amp; Follow-ups: Draft agendas, compile meeting decks, record meeting minutes, and track action items to completion.</li><li>Special Projects: Assist with ad-hoc projects, research, and board meeting logistics.</li></ul>Office Management &amp; Operations (approx. 50%)<ul><li>Office Environment: Maintain a clean, welcoming, and well-organized office environment, ensuring supplies, equipment, and kitchen amenities are stocked.</li><li>Vendor &amp; Visitor Management: Serve as the primary contact for property management, IT support, maintenance, cleaners, and office vendors. Warmly welcome guests and clients.</li><li>Event Planning: Coordinate company-wide events, team outings, lunches, celebrations, and offsite meetings.</li><li>Administrative Systems: Oversee incoming/outgoing mail, maintain digital filing systems, and optimize office administrative processes for maximum efficiency.</li><li>Budgeting &amp; Invoicing: Assist with office budget tracking, invoice processing, and purchasing reconciliation.</li></ul>Qualifications &amp; Skills Requirements<ul><li>Experience: 3+ years of experience in an administrative support role, with experience managing executive calendars or office operations.</li><li>Tech Savvy: Proficiency with standard workplace tools (G Suite / Microsoft 365, Slack, Zoom) and expense management tools (e.g., Concur, Expensify).</li><li>Communication: Exceptional written and verbal communication skills with a customer-service mindset.</li><li>Organization: Superior time management, multitasking, and organizational skills with sharp attention to detail.</li><li>Discretion: Proven ability to handle sensitive and confidential business information with high integrity.</li></ul>Work Location: In person

Executive Assistant & Office Manager

QUALIFICATIONS<ul><li>Relevant QA/QC experience in Facilities Management projects.</li><li>Previous experience in Qatar Energy projects preferred.</li><li>Familiarity with QatarEnergy standards and requirements.</li><li>Experience in industrial, oil &amp; gas, or Ras Laffan environments.</li><li>Strong knowledge of quality inspections, documentation, and compliance procedures.</li></ul>Pay: QAR4,315.80 - QAR14,842.92 per monthWork Location: In person

QA/QC Engineer

MAJOR DUTIES:1.)Assist casting teams during the start and end of casting operations.2.)Perform cleaning and preparation of launder systems, SIR system and casting tables in accordance with operational requirements.3.)Prepare containers for receiving finished goods, including positioning of securing straps and wooden dunnage.4.)Secure loads following loading operations using appropriate tools and techniques5.)Operate forklifts and related equipment to move empty and loaded containers within storage areas and load containers onto transport vehicles for dispatch.6.)Handle unloading of alloys, consumables, and other materials in accordance with operational procedures.7.)Perform specialized tasks such as dross handling within designated Casthouse areas.8.)Pack finished product bundles into containers in accordance with product specifications and checklists. 9.)Secure loads using appropriate tensioning tools and methods to ensure safe transportationWork Location: In person

Semi-Skilled Operator

MAJOR DUTIES:1.)Quality Inspector (Mechanical, Electrical &amp; instrumentation):2.)Managing and executing the quality inspection of all incoming materials, spare parts, and consumables received from various suppliers to support plant operations, maintenance, and repair activities.3.)The role must ensure that all materials comply with applicable specifications, international standards, and Company requirements prior to acceptance and use.4.)Quality Inspectors may be assigned to Mechanical or Electrical &amp; Instrumentation disciplines based on operational requirements.Perform inspection of mechanical materials, spare parts, and components upon receipt to verify compliance with purchase specifications, drawings, and applicable standards.5.)Review supplier documentation, including inspection certificates, test reports, and material certificates, to ensure completeness and conformityIdentify, document, and report non-conforming materials, and coordinate with relevant stakeholders for disposition and corrective actions.6.)Ensure proper recording of inspection results and maintain accurate documentation in both system and physical records.7.)Coordinate with procurement, warehouse, and end-user departments to facilitate timely inspection, acceptance, and availability of materials.8.)Conduct inspection of electrical and instrumentation materials, components, and spare parts to ensure compliance with technical specifications and applicable international standards.9.)Verify documentation, such as, calibration certificates, test reports, and compliance certificates for accuracy and validity.10.)Report discrepancies, damages, or non-conformities and follow up on resolution in coordination with relevant stakeholders.11.)Support warehouse operations, including unpacking, inspection, stock verification, and appropriate storage of materials.12.)Maintain accurate inspection records and ensure timely system updates for traceability and reporting purposes.13.)Liaise with engineering, maintenance, procurement, and warehouse teams to ensure efficient material acceptance and availability.QUALIFICATIONS:1.)Degree or Diploma in Mechanical or Electrical Engineering (including Instrumentation), with a minimum of three (3) years of relevant experience in quality inspection within industries such as aluminium smelting, oil &amp; gas, steel, or metal manufacturing.2.)Sound knowledge of quality inspection practices in accordance with recognized international standards (e.g., ISO, BS, DIN, BIS), with the ability to inspect mechanical, electrical, and instrumentation materials, spares, and consumables.3.)Proficient in computer applications with working knowledge of SAP (MM and/or QI modules), and capable of supporting warehouse operations including material inspection, documentation, stock control, and reporting activities.Work Location: In person

Quality Inspection Assistant (Warehouse Dept)

Major Duties:1.)Carry out repacking, labelling, and preservation of materials to ensure proper identification, storage, and readiness for binning or dispatch to end users.2.)Maintain accurate and up-to-date records in warehouse management systems; retrieve and present data in specified formats (electronic and hard copy) and prepare periodic and ad hoc warehouse reports.3.)Execute all core warehouse operations, including Goods Receipt (GR), Goods Issue (GI), material inspection, binning and stacking, inventory cycle counting, preservation, and housekeeping, in accordance with the Company&rsquo;s approved SOPs and procedures.4.)Ensure proper documentation and system updates for all material movements to maintain inventory accuracy and traceability.5.)Identify, record, and report non-conformities, discrepancies, and damages promptly to all relevant stakeholders, and support corrective and preventive actions.6.)Supervise and coordinate material offloading activities, including containerized shipments, heavy and oversized cargo, and equipment, ensuring strict adherence to safety standards and approved handling procedures.7.)Monitor warehouse conditions and proactively highlight any operational risks, safety concerns, or process gaps to warehouse management.8.)Liaise with internal stakeholders across departments to obtain necessary information and ensure timely and accurate processing of warehouse transactions and requirements.9.)Supervise and manage contractor personnel within the warehouse, including monitoring attendance, ensuring compliance with HSE requirements, addressing workforce issues, and reporting performance and incidents to Warehouse Management.10.)Support continuous improvement initiatives, including inventory optimization, process efficiency, and implementation of best warehouse practices.QUALIFICATIONS:1.)Bachelor's degree in science or diploma in engineering, with a minimum of three (3) years of relevant experience in warehouse operations within industries, such as, aluminium smelting, oil &amp; gas, steel, or metal manufacturing.2.)Proficient in computer applications with demonstrated working knowledge of SAP (MM Module), including material transactions, inventory control, and report generation.3.)Solid understanding of warehouse processes and procedures, including goods receipt and issue, material inspection, binning and stacking, inventory control, and the ability to supervise contractor personnel and material handling activities in compliance with Company SOPs and HSE standards.Work Location: In person

Asst. Storeman (Data Entry Operators)

MAJOR DUTIES:1.)Assist in the creation, maintenance, and modification of material master data within the ERP system in accordance with approved MRP procedures and data governance standards.2.)Review and validate material master creation and change requests received from end users to ensure accuracy, completeness, and alignment with procurement, inventory, and planning requirements.3.)Prevent duplication of material records by conducting thorough verification checks prior to material master creation.4.)Identify and analyze duplicate material records within the system and support corrective actions, including consolidation or blocking, in coordination with relevant stakeholders.5.)Monitor and control shelf-life&ndash;managed materials, including identification of expired and near-expiry stock, and coordinate timely disposition actions.6.)Analyze inventory performance by tracking aging, slow-moving, non-moving, and obsolete stock, and highlight areas of concern to relevant stakeholders.7.)Prepare and distribute periodic inventory reports (including aging, expiry, excess, and stock status) to end users, planners, and other relevant departments.8.)Coordinate with end users, procurement teams, and warehouse personnel to address technical queries related to material specifications, procurement, and usage.QUALIFICATIONS:1.)Degree or Diploma in Mechanical or Electrical Engineering (including Instrumentation), with a minimum of three (3) years of relevant experience in quality inspection within industries such as aluminium smelting, oil &amp; gas, steel, or metal manufacturing.2.)Sound knowledge of quality inspection practices in accordance with recognized international standards (e.g., ISO, BS, DIN, BIS), with the ability to inspect mechanical, electrical, and instrumentation materials, spares, and consumables.3.)Proficient in computer applications with working knowledge of SAP (MM and/or QI modules), and capable of supporting warehouse operations including material inspection, documentation, stock control, and reporting activities.Work Location: In person

Asst. Material Controller (Warehouse Dept)

Shall be responsible for coordinating and managing inbound and outbound logistics activities, ensuring the timely, compliant, and cost-effective transportation of materials and equipment to and from the Facilities.<ul><li>Plan, supervise, and coordinate daily activities of Heavy Duty Drivers, Forklift Operators, and supporting personnel to ensure uninterrupted operational flow across raw material, finished product, and container movements. </li><li>Prepare, review, and submit all required reports in a timely and accurate manner, including operational status reports, technical reports, and performance summaries to the Internal Transport Coordinator.</li><li>Monitor vehicle and equipment condition, ensuring timely follow-up of preventive and corrective maintenance with workshops, and provide regular status updates to Qatalum stakeholders. </li><li>Utilize IT systems (e.g., SAP, Intranet, and other digital tools) to manage inventory, track container movements, and raise notifications for equipment breakdowns or operational issues.</li><li>Supervise personnel performance, conduct regular evaluations, and provide coaching, guidance, and corrective actions where necessary to maintain high performance standards.</li><li>Ensure effective coordination with all relevant departments.</li><li>Maintain accurate and up-to-date operational and personnel records, including route logs, inspection reports, fuel usage, timesheets, and attendance records, ensuring compliance with regulatory and contractual requirements.</li><li>Enforce strict adherence to HSE, security policies, and SOPs, promoting a strong safety culture across all activities.</li><li>Lead incident reporting, preliminary investigations, and corrective action follow-ups in coordination with relevant department.departments.</li><li>Provide operational support when required, including assisting in container inspections, documentation, and verification activities.</li><li>Ensure effective communication across shifts and maintain proper handover practices to guarantee continuity of operations.</li><li>Perform any additional duties assigned by the Company to support the efficient and effective execution of operations.</li></ul>Qualifications:<ul><li>Bachelor's degree in engineering, Logistics, Supply Chain, or a related discipline, or a Diploma with relevant experience.</li><li>Minimum of five (5) years of experience in logistics, transport operations, or warehouse management within heavy industries such as aluminium smelting, oil &amp; gas, steel, or manufacturing, including at least two (2) years in a supervisory role.</li><li>Proven experience in supervising multi-disciplinary teams, including drivers, forklift operators, and warehouse personnel, within a 24/7 operational environment.</li><li>Proficient in computer applications, including Microsoft Office, with working knowledge of ERP systems such as SAP (MM Module) for inventory management, reporting, and operational tracking.</li><li>Strong understanding of logistics operations, including transportation planning, fleet coordination, material handling, container management, and inventory control.</li><li>Sound knowledge of HSE regulations, incident reporting, and safe working practices within industrial environments.</li><li>Demonstrated leadership, communication, coordination, and problem-solving skills, with the ability to manage operations across multiple shifts and stakeholders.</li></ul>Work Location: In person

Shipping Assistant (Logistics Department)

Join Venture Gulf Engineering W.L.L and explore 11   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.