Administrative Assistant - Office of Facilities

Job Summary:

The Administrative Assistant is responsible for providing comprehensive administrative support to ensure the smooth functioning. This mainly includes managing AURAK ticking system, preparing Reports, correspondence and documents, coordinating with internal and external stakeholders, overseeing office supplies, scheduling meeting, and assisting with various administrative task related to the Office of Facilities Management’s operation.

Job Description:

Administrative Assistant

American University of Ras Al Khaimah

General information about institution

The American University of Ras Al Khaimah (AURAK) is an independent co-education institution of Higher Education that provides an integrated American-style, undergraduate and graduate education. All programs are accredited by the Ministry of Education of the UAE; additionally, it is accredited by the U.S. regional accreditation association, the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). The American model of higher education ensures not only skills in specific academic fields, but also a general education curriculum that exposes students to new ideas and ways of thinking critically about local and global issues. AURAK is a young and rapidly growing university. AURAK is located in Ras Al Khaimah, one of the Northern Emirates and a rapidly growing region. The beauty of Ras Al Khaimah is reflected in its traditions and diverse landscapes — its white sandy beaches, the majestic Hajjar Mountains, the expansive desert and its sands dunes, and the many historical sites.

AURAK values diversity, inclusiveness and cultural authenticity where all individuals are treated based on their merits and abilities. AURAK is proud to be an equal opportunities employer and encourages applications from all qualified applicants irrespective of race, color, religion, gender, national origin, disability, or age.

Job Purpose & Responsibilities

The Administrative Assistant is responsible for providing comprehensive administrative support to ensure the smooth functioning. This mainly includes managing AURAK ticking system, preparing Reports, correspondence and documents, coordinating with internal and external stakeholders, overseeing office supplies, scheduling meeting, and assisting with various administrative task related to the Office of Facilities Management’s operation.

Minimum Qualification and Education

• Secondary education

Required Knowledge and Skills

• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) is a must.
• Must possess good communication, organizational, interpersonal, and problem-solving skills.
• Strong office management skills.

Work Experience

Minimum 2-4 years' experience in the Secretarial/ Administration field.

Language proficiency required

Excellent communication skills in English, both spoken and written, are mandatory.

Competencies

• Service Excellence-
• Professional Ethics and Integrity-
• Problem-solving-
• Time Management-
• Teamwork-

Reporting line

Manager of the Office of Facilities Management