330 ADMIN ASST 1 ABC

State of Idaho Opportunity

Applications will be accepted by 4:59 PM MST on the posting end date.

The Idaho State Police Alcohol, Beverage, Control (ABC) is recruiting to fill an Administrative Assistant 1 (AA1) position in our Meridian, Idaho office. This position performs a wide variety of customer service, administrative support functions and applies detailed program knowledge in developing and/or maintaining program records systems. In addition, this person will collect information, prepare reports and be a liaison between management, other organizational units, and external customers.

PLEASE NOTE: The successful candidate will be required to complete a background investigation, polygraph examination and comply with our drug policy. Please review minimum requirements, disqualifiers, ISP drug policy and ISP grooming & appearance standards; Professional Qualifications | Idaho State Police

EXAMPLE OF DUTIES:

• Assist customers, both in person and on the phone, and via email with ABC inquiries
• Manage and set appointments for managers, and conference set up for TEAMS, Zoom and other video conferencing
• Explain Idaho Code as it relates to license qualifications and requirements (foundation codes - not to include detailed interpretations of the law)
• Manage both ABC general and renewal email accounts
• Mail processing and distribution
• Prepare professional business correspondence and maintain files
• Complete requisitions, forms, supply orders and Pcard charges in LUMA
• ABC price posting to include product approvals and management of required monthly reporting
• Complete permits for Direct Shipper (in conjunction with Tax Commission) on issuance, renewal, reconciliation of accounts
• Complete processing for Non-Profits, and Winery sponsored events permits including reconciliation, audit and processing annual reports
• Process and apply payments
• Clerical duties relating to management, licensing, and enforcement staff
• Process public record requests
• Ensure records retention processing is completed and meets timeline requirements

MINIMUM QUALIFICATIONS:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents
• Reception
• Gathering and compiling data
• Balancing and coordinating a workload for multiple projects.

Experience:

• Using database software
• Microsoft Office Suite

Desired Qualifications:

• Interpreting, applying, and explaining complex information
• Experience with Laserfiche
• Good knowledge of legal terminology, procedures, and legal ethics
• Experience working in law enforcement, correctional facilities, or in other criminal justice

Working Conditions:

• Office environment with frequent interaction with the public and stakeholders
• Occasional need to research records, compile reports, or support field officers with documentation
• Work requires confidentiality, accuracy, and adherence to law enforcement standards and ISP policies

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit OGI Homepage - OFFICE OF GROUP INSURANCE

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.

Preference may be given to veterans who qualify under state and federal laws and regulations.