Secretary

Grand Technology is seeking a highly organised and efficient Secretary to join our team in the Dubai Free Zone Office,  United Arab Emirates. 

This is a full-time position- Onsite. The successful candidate will provide comprehensive administrative support to ensure the smooth running of the office. They will be a key point of contact for internal and external stakeholders, demonstrating professionalism and excellent communication skills at all times.

Responsibilities:

* Manage and maintain executive schedules, including arranging appointments, meetings, and travel arrangements.
* Prepare correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
* Handle incoming and outgoing mail, email, and telephone calls, directing them appropriately.
* Maintain accurate and organised filing systems, both physical and electronic.
* Coordinate and manage office supplies and equipment.
* Provide administrative support to various departments as required.
* Assist with the preparation and organisation of events and conferences.
* Maintain confidentiality of sensitive information.

Qualifications:

* Proven experience as a Secretary or in a similar administrative role.
* Excellent written and verbal communication skills in English.
* Strong organisational and time management skills with the ability to prioritise tasks effectively.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Ability to work independently and as part of a team.
* Proactive approach to problem-solving and a keen eye for detail.
* Ability to maintain a professional demeanour and handle confidential information with discretion.