Academic Administrative Coordinator - Office of Student Achievement and Accountability

JobID: 20048

Position Type:
ProTech (Non-Certified)

Date Posted:
4/10/2026

Location:
Administration

Academic Administrative Coordinator to the Office of Student Achievement and Accountability.

Position Summary: The Academic Administrative Coordinator provides high-level administrative, operational, and project support to the Office of Student Achievement and Accountability. This role ensures efficient workflows, accurate documentation, and timely processing of academic and operational tasks that support teaching and learning. The coordinator serves as a liaison between academic leadership and district stakeholders, ensuring clear communication, strong organization, and alignment with district priorities.

Scope of Work: The Academic Administrative Coordinator is responsible for supporting the administrative needs of the department, maintaining organization, and streamlining processes. The core responsibilities include, but are not limited to, the following:

Essential Duties:

Great Systems (Administrative & Operational Support):

Manage executive calendars, scheduling meetings, travel, and events. Prepares meeting agendas, materials, presentations, and minutes for internal and external meetings.
Assists in the preparation and distribution of reports, presentations, and communication materials for district initiatives.
Manage correspondence, including screening emails, phone calls, and follow-ups.
Support budget tracking, purchase orders, invoices, and financial processes.
Maintain accurate records and documentation in compliance with district policies.
Track timelines, contracts, and project documentation to ensure deadlines are met.
Generate routine reports and ensure accuracy and compliance.
Coordinate logistics for professional development, training, and academic events.

Great People (Stakeholder Engagement & Relationship Management):

Serves as the primary point of contact for the Chief of Schools ensuring effective communication with staff, school leaders, Board members, and external stakeholders.
Facilitates interdepartmental collaboration by coordinating meetings and information sharing across different teams.
Builds and maintains positive relationships with internal and external stakeholders to enhance the department's efficiency and effectiveness.

Great Culture (Leadership & Governance Support):

Supports the preparation of reports, Board meeting materials, and presentations to ensure alignment with district priorities.
Ensure timely and clear dissemination of information from academic leadership.
Maintains confidentiality and discretion when handling sensitive district matters, including personnel, policy, and strategic decisions.
Assists in coordinating department-wide initiatives and special projects.

Great Teaching & Learning (Research & Professional Development):

Support academic initiatives that protect instructional time and improve student outcomes.
Prepare and maintain reports, dashboards, and presentations for Cabinet, Board meetings, and academic reviews.
Track academic projects, initiatives, and deliverables to ensure alignment with district goals.
Conduct research on policies, best practices, and data-driven strategies to support instructional improvement.

Minimum Qualifications (Knowledge, Skills, and/or Abilities):

Associate's degree in business administration, public administration, education, or a related field (Bachelor's degree preferred).
Minimum of 3 years of administrative experience, preferably supporting executive leadership in an educational setting.
Strong organizational skills with the ability to manage multiple priorities and deadlines.
Exceptional written and verbal communication skills.
High level of discretion, professionalism, and ability to maintain confidentiality.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and administrative software.
Ability to work independently and collaboratively in a fast-paced environment.
Strong problem-solving and critical-thinking skills.

Preferred Qualifications (Knowledge, Skills, and/or Abilities):

Bachelor's degree in a related field
Experience supporting senior executives in a school district or public sector environment.
Familiarity with school district operations, governance, and accountability policies.
Knowledge of project management principles and administrative best practices.

Physical/Mental Requirements:

Must have adequate manual dexterity to write legibly and perform required duties on the computer.
Must have adequate visual acuity to read, interpret, and transcribe written material.
Requires normal range of hearing and clear speaking abilities to interact appropriately with others in person and on the telephone.
Requires some stooping, bending, stretching, and occasional lifting not to exceed 25 pounds.
Work may require occasional extended hours, including evenings and weekends, to support department initiatives.

Work Environment:

Office duties will be performed in a well-lighted, climate-controlled environment.

Reports To: Chief of Academics

FSLA Status: Exempt

Compensation: 807

Work Days: 242

FTE: 100

This job description is not intended to be all-inclusive. The employee will also perform other reasonably related business duties as assigned by the Chief of Academics. Oklahoma City Public Schools reserves the right to update, revise, or change job duties as needed. This document is for communication only and is not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.

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