Academic Personnel Analyst (ACAD PERSONNEL ANL 2)

Under the supervision of the Director of Academic Personnel, responsible for the administration of academic personnel matters within the college, across departments and campus units and in cooperation with campus Academic Personnel administration. Provide analytical support to the college administration and departmental leadership pertaining to all academic personnel matters. The position works with a wide diversity of academic positions including: Academic Federation personnel; Post doctoral scholars; and international and visiting scholars.

Apply By Date: March 11, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training.
• Experience performing the full range of academic personnel functions including policy interpretation in a unionized higher education setting; coordinating personnel appointments of academics (senate and non-senate faculty, RA unit, postdocs, and visitors) and knowledge of payroll matters.
• Experience with merit and promotion; dossier preparation and review, recruitment, selection and retention; classification and compensation administration, and employee and labor relations of academic employees and using online academic tracking systems such as MIV, APHID, OATS, Recruit.
• Experience managing projects and multiple tasks, perform in a fast-paced environment, planning and coordinating assignments, adapting to changing priorities, meeting deadlines; managing high volume of email; and maintaining a high level of productivity and efficiency.
• Quantitative analytical and critical thinking skills to gather information, research, evaluate and analyze complex data and policy from a wide variety of sources and apply problem-solving skills in an objective manner, prepare budgets, present statistical and financial information in appropriate and understandable formats for business planning and evaluation.
• Communication, customer service and interpersonal skills to effectively interact with a diverse group of faculty, staff, students and others. Writing, editing, and proofreading skills to draft informational materials for clear, concise dissemination. Skills to edit copy for grammar, spelling, and punctuation with attention to detail.

Preferred Qualifications

• Experience utilizing standard business software applications such as Microsoft Word, Excel, and standard email programs such as Outlook.
• Knowledge of payroll/personnel systems, including on-line systems, preferably UC Path, Decision Support, Aggie Enterprise, PeopleAdmin.
• Must maintain a high degree of discretion, integrity, and sensitivity to confidentiality and privacy.

Key Responsibilities

• 90% - Academic Personnel Management
• 10% - Academic Personnel Support

Department Overview

CA&ES is a large and complex unit engaged in teaching, research, outreach, extension and service. CA&ES academic and staff personnel management is dynamic, complex and multi-faceted. The college is composed of 15 departments and numerous centers, institutes, and affiliated units located on the Davis campus and at off-site locations. The college has approximately 550 academic senate/federation appointees (project scientists, specialists in CE, specialists, academic coordinators/administrators, adjunct professors, etc.), 30 MSP and 1500 staff in career, contract, limited term and casual positions. Provide support for all actions pertaining to academic personnel matters.

POSITION INFORMATION

• Salary or Pay Range: $30.60 - $53.69/hour
• Salary Frequency: Hourly
• Salary Grade: 20
• UC Job Title: ACAD PERSONNEL ANL 2
• UC Job Code: 004513
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F, 8-5 p.m.
• Location: Davis, CA
• Union Representation: No
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Sit at desk using computerized equipment for extended periods of time.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks