Academic Support Assistant (Chemistry & Biochemistry)

Department of Chemistry & Biochemistry

This position assists the Academic Program Specialists with all aspects of the academic and administrative support needed for the Department of Chemistry & Biochemistry, as well as undergraduate- and graduate-related activities, including, but not limited to management of courses, course resources, academic records, and administrative support.

General Duties Include:

• Maintaining undergraduate records.
• Assisting students with enrollment, registration, and dropping/adding courses.
• Assisting with undergraduate and graduate events.
• Providing data regarding course offerings, enrollment, facility availability/utilization, and other special requests as necessary for department members.
• Scheduling courses in both the Course Schedule Master and Ad Astra.
• Administering all DIS information for course creation and enrollment.
• Planning and preparing documents for events.
• Managing and updating enrollment at individual and course levels.
• Assisting in identifying and correcting registration errors.

Collaborative Duties Include:

• Assisting the Student Affairs Office with special projects, reports, surveys, and data-gathering.
• Working with the Sr. Academic Program Specialist and Committee for Undergraduate Teaching Excellence in regard to Large Lecture Hall Requests and structure of course offerings.
• Tracking course enrollment and providing information to the Committee for Undergraduate Teaching Excellence.
• Assisting the Graduate Program Coordinator with event-planning and preparations for Graduate Visitation Weekends and Orientations.
• Acting as a liaison between department faculty and publisher representatives to acquire and maintain instructor copies of course resources.
• Performing prerequisite/co-requisite checks with the advising team.

Other Responsibilities:

• Assisting with data for students applying for departmental scholarships.
• Serving as the Chemistry & Biochemistry department's initial contact for parents, students, staff, and faculty.
• Managing internal course waitlists.
• Identifying and entering all textbook and course resource materials.
• Assisting faculty with grade submissions; processing and tracking grade-change forms.
• Assisting with directing Work Study employees with tasks.
• Serving as a backup notary for the department.

High school diploma or equivalent and two years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

The ideal candidate for this position is someone with excellent customer service skills who is able to establish and maintain effective working relationships. This individual would excel at prioritizing, organizing, and performing multiple work assignments simultaneously, and would perform accurately in a detail-oriented environment.

Other preferred qualities include the ability to:

• Interpret academic program requirements and provide advice.
• Understand the academic resources available to students.
• Effectively document existing and new processes.
• Utilize relevant computer applications and demonstrate basic computer skills.
• Effectively communicate verbally and via writing.
• Understand, interpret, and apply related University policies, procedures, principles, and practices.
• Apply problem-solving skills towards tasks.

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about our university and campuses.

The minimum starting salary for this position is $34,520, commensurate with experience and education.

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

FSU is an Equal Employment Opportunity Employer.