Account Clerk / Bookkeeper

Account Clerk – Financial Operations & QuickBooks Specialist

Position Summary

We are seeking a detail-oriented and dependable Accounting Clerk Specialist to support daily accounting and administrative operations. The ideal candidate will have experience with QuickBooks Desktop, strong organizational skills, and the ability to manage accounts payable, accounts receivable, reconciliations, invoicing, and financial recordkeeping with accuracy. This position requires excellent attention to detail, time management, and the ability to work independently while supporting a collaborative team environment.

The ideal candidate is detail-oriented, highly organized, comfortable working in fast-paced operational environments, a self-starter with experience in QuickBooks-based accounting processes.

Key Responsibilities

QuickBooks Administration

• Manage day-to-day bookkeeping activities using QuickBooks Desktop, including accounts payable, accounts receivable, and general ledger entries.
• Maintain accurate financial records and reconcile bank and credit card statements on a regular basis.
• Process invoices, vendor payments, customer billing, and payroll transactions efficiently and accurately.
• Generate financial reports such as profit & loss statements, balance sheets, and cash flow reports.
• Perform monthly and year-end closing procedures.
• Troubleshoot and resolve discrepancies within accounting records and transactions.
• Maintain company files, chart of accounts, and customer/vendor records within QuickBooks Desktop.
• Demonstrate strong attention to detail, organizational skills, and proficiency with Microsoft Excel and accounting best practices.

Accounts Payable & Vendor Management

• Process vendor invoices accurately and in a timely manner
• Ensure bills are entered, coded, and approved properly within QuickBooks
• Monitor payment due dates to avoid late fees or service interruptions
• Maintain vendor files, W-9 documentation, and payment records
• Research and resolve invoice discrepancies or vendor payment issues
• Communicate professionally with vendors regarding billing questions and payment status

Qualifications

Required

• 2+ years of accounting, bookkeeping, or financial operations experience
• Strong experience in bank and credit card reconciliation
• Strong working knowledge of QuickBooks Desktop
• Experience with accounts payable processing and vendor management
• Strong data entry accuracy and organizational skills
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Ability to prioritize tasks and manage deadlines in a fast-paced environment
• Strong communication and problem-solving skills
• High attention to detail and accuracy

Preferred

• Experience supporting multi-entity or multi-location operations
• Background in logistics, transportation, courier, or operational accounting environments
• Knowledge of invoice auditing and reconciliation processes
• Familiarity with document management and digital filing systems

Core Competencies

• Financial Accuracy
• QuickBooks Desktop
• Time Management
• Bank Reconciliation
• Multi-Tasking
• Professional Communication

Work Environment

• Fast-paced operations and accounting environment
• Frequent interaction with operations, dispatch, billing, and leadership teams
• Combination of independent work and collaborative financial support duties
• Position may involve handling sensitive financial and operational information

Performance Expectations

• Timely and accurate processing of vendor invoices and payments
• Accurate maintenance of QuickBooks records and financial data
• Consistent support of financial deadlines and reporting requirements
• Strong attention to detail with minimal accounting errors
• Active participation in accounting process improvements and migration initiatives

Reporting Structure

Reports To:
CFO / Accounting Manager

Pay: $28.00 - $35.00 per hour

Work Location: In person