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Account Clerk II
Job Duties:
The Human Services department is recruiting for an Account Clerk II to support the department's training and records management functions. The ideal candidate will demonstrate excellent organization and communication skills and have a successful history of maintaining compliance for a variety of files/records, both paper and electronic. Duties of this position include, but are not limited to:
- Monitor training and records management email and repository inbox.
- Retrieve training material from various departments and file accordingly.
- Update quality assurance tracking spreadsheets
- Communicate and coordinate effectively with department stakeholders verbally and in writing.
- Audit documents for completeness, accuracy, and conformity with established procedures.
- Comply with all applicable confidentiality and privacy laws.
- Create and submit training and tracking metrics reports.
- Enter and maintain data in a training database.
- Schedule staff for trainings; send training reminders to scheduled participants.
- Process personnel transactions through City’s HRIS system
- Process performance reviews and send reminders to supervisor regarding past due evaluations.
- Adhere to Library of Virginia regulatory requirements for retention and destruction.
- Audit existing documents in employee personnel and training files.\
- Review and search for APS and CPS files.
The City offers a generous benefits package such as health, dental and life insurance, retirement and savings plans. Other key benefits include:
- Maternity/paternity and parental leave
- Holidays and Paid Leave
- Tuition Reimbursement
- Employee Assistant Program
- Professional Development
Official City Job Description:
Working Conditions:
https://workingcondition-summary-prod.s3.amazonaws.com/B.003357.7.pdf
Minimum Requirements:
MINIMUMS: High school or GED plus two (2) years experience in fields providing the required knowledge, skills and abilities, such as clerical accounting or bookkeeping; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.
SPECIAL REQUIREMENTS: All employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Additional Requirements:
DMV Transcript: Not Required
CDL: Not Required
DOT History: Not Required
CPS Check: Not Required
Physical: Not Required
Respirator: Not Required
Polygraph Review: Not Required
Psychological Screening: Not Required
Attachments Required: Resume
Preferences:
Experience with Microsoft Office Suite (Access, Excel, Outlook)
Experience in file auditing/compliance (file quality assurance)
Recordkeeping experience
Experience with data entry
Customer service experience
Experience maintaining confidential information
Experience processing personnel transactions
Experience scheduling department-wide trainings, meetings, presentations, etc.
Special Instructions:
- Please complete the application in its entirety and include your resume if required by the posting.
- Your responses to any "Supplemental Questions", if attached to this requisition, must be supported by the information you provide on your application and/or resume; or otherwise demonstrated during the hiring process.
- You will not be able to access the details of this job ad once the closing date has passed. If you would like to retain this information, please take a screen shot or print using your browser's printing capability.
VRS Contribution: All full-time employees are required to contribute 5% of annual salary toward their retirement account; in accordance with VRS retirement provisions. This will be handled through a pre-tax payroll deduction.
Drug Free Workplace: The City of Virginia Beach maintains a drug free workplace.
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