Account Payable Specialist

SUMMARY
The Accounts payable specialist is responsible for the completion of daily, weekly, monthly, and annual
tasks related to processing and proper recording and record-keeping of accounts payable transactions. This
role effectively communicates with vendors and internal departments, so that timely payments and expenses
are captured accurately.

RESPONSIBILITIES

• Works collaboratively with the accounting department staff and other relevant staff to carry out

daily, monthly, and annual tasks of accounting, and related support systems.

• Effectively communicates matters of significance and business impact to the Lead Staff Accountant

and CFO immediately when identified; and communicates regularly, professionally, and timely with
CTL personnel and volunteers about assigned accounting or operations responsibilities.

• Apply knowledge of CTL accounts payable and related expense policies and procedures, and related

supporting documents in the function of daily, weekly, monthly, and annual responsibilities.

• Accounts Payable processing and reconciliation.
• Ensuring that timely payments are made for any vendor issuing an invoice/bill, via check or online
• Have contact with various vendors who provide supporting documentation via email, mail, or phone
• Allocate expenses properly to departments and grants, so that budgeting and billing is reflected

accurately

• Know the CTL policies, approval limits, and supporting documentation required for purchases
• Reconcile credit card transactions; have contact with card holders for any discrepancies
• File maintenance for all AP payment documentation
• Annual support of the CFO in the budget process; gather expense detail for CTL departments and

the audit and single audit process

• Provide backup support to the Lead Staff Accountant for AP processing and the Billing Specialist

for grant billing

• Maintain relationships with departments to ensure timely bills are paid and continuously seek

efficiency improvements in the AP processes

• Provide support to CTL staff who are new and or developing competencies or experiencing

challenges with coding and approval processes.

• Maintain awareness of trends and best practices and is proactive in continually acquiring knowledge

in fields related to non-profit accounting.

EDUCATION AND EXPERIENCE