Accountant

Accounts Payable (Vendors) Accountant – Odoo

Department

Finance / Accounting

Company

Abu Hayan National Est. (Contracting)

Job Purpose

To manage the full vendor (suppliers) accounting cycle in Odoo, ensuring accurate posting of supplier invoices, proper project/analytic allocation, timely payments, reconciliations, and reliable AP reporting in accordance with company policies and applicable tax requirements.

Key Responsibilities (Vendor File + Odoo)1) Vendor Master Data Management

• Create and maintain vendor records in Odoo (legal name, registration details, VAT/tax info, bank details, payment terms, currency).
• Ensure vendor documentation is complete and properly archived (contracts, quotations, bank letters, certificates, approvals).
• Coordinate with Procurement to validate vendor eligibility, classification, and performance notes.

2) Procure-to-Pay (P2P) Processing

• Review Purchase Orders, contracts, and supporting documents before invoice entry.
• Record supplier invoices in Odoo and correctly link them to PO / Receipt (if applicable).
• Validate quantities, unit prices, discounts, VAT/tax, and posting accounts.
• Allocate costs to the correct Project / Analytic Account / Cost Center as per internal rules.
• Process debit/credit notes and resolve invoice discrepancies.

3) Payments & Settlements

• Prepare vendor payment schedules based on due dates and approved invoices.
• Create and record vendor payments in Odoo (subject to approvals and authorization limits).
• Track and settle vendor advances/prepayments and ensure proper clearing.
• Follow up with vendors on outstanding items and payment confirmations.

4) Reconciliation & Controls

• Perform bank and vendor reconciliations in Odoo and maintain clean AP ledgers.
• Monitor AP Aging, overdue invoices, and blocked/unapproved invoices; follow up to close gaps.
• Support monthly closing: accruals (if required), AP confirmations, and reconciliation reviews.
• Ensure compliance with approval workflows and segregation of duties.

5) Reporting & Coordination

• Produce periodic AP reports: vendor balances, AP aging, unpaid invoices, payments made, cash forecast related to vendors.
• Coordinate closely with Procurement, Projects/Site Teams, Stores/Receiving, and Finance to ensure documentation completeness and correct postings.

Authorities (As per Company Policy)

• Create/update vendor records within assigned role permissions.
• Enter and validate vendor invoices in Odoo.
• Prepare payment requests/batches (payments released only after required approvals).

Qualifications & Experience

• Diploma/Bachelor’s degree in Accounting, Finance, or related field.
• 2–5 years experience in Accounts Payable; contracting/construction experience is preferred.
• Practical experience with Odoo Accounting + Purchase (strong advantage).
• Knowledge of VAT/tax requirements relevant to Oman transactions (as applicable).

Required Skills

• High attention to detail and strong document checking (PO, GRN/receipts, contracts, invoices).
• Strong follow-up skills and ability to manage multiple vendors/projects simultaneously.
• Good Excel skills and ability to generate reports from Odoo.
• Professional communication with vendors and internal stakeholders.
• Ability to work under deadlines (payment runs, month-end close).

Key Performance Indicators (KPIs)

• Accuracy rate of posted vendor invoices (low error/return rate).
• Average cycle time from invoice receipt to posting and approval.
• On-time payment performance vs due dates and approved schedules.
• AP Aging accuracy and timely reconciliation completion.
• Month-end closing compliance (AP reconciled and supported on time).

Job Type: Full-time

Pay: RO250.000 - RO350.000 per month

Application Question(s):

• How many years worked on Odoo ERP system?