Accountant

This role is typically geared toward Management Accounting, providing internal financial insight to help Facility Managers and senior leadership make strategic decisions about spending, budgeting, and cost control to enhance operational efficiency.

Key Responsibilities of an FM Accountant

The accountant's duties are vital for translating operational activities into financial performance metrics.

1. Cost & Expense Management

• Job Costing/Project Accounting: Accurately track and allocate direct costs (labor, materials, subcontractor fees) and indirect/overhead costs (supervision, insurance, utilities) to specific maintenance work orders, projects, or individual client contracts to determine true profitability.
• Asset Tracking: Manage the financial records for Fixed Assets (e.g., HVAC systems, generators, specialized equipment), including depreciation schedules, capital expenditure (CapEx), and operational expenditure (OpEx).
• Invoice & Vendor Management: Oversee the Accounts Payable (AP) process for all facility-related invoices, ensuring contractor billing aligns with contracts and purchase orders (POs).

2. Budgeting and Forecasting

• Budget Development: Collaborate with the Facility Management team to prepare comprehensive annual operating and capital budgets for the entire portfolio or individual sites.
• Variance Analysis: Regularly analyze budget-to-actual results, investigate significant variances, and report findings to management, recommending cost-saving strategies.
• Forecasting: Develop multi-year financial projections for maintenance, repairs, energy costs, and required upgrades.

3. Financial Reporting & Analysis

• Reporting: Prepare specialized financial reports that go beyond standard financial statements, such as:
• Cost per Square Foot/Meter: To benchmark performance across different properties.
• Maintenance Spend vs. Budget.
• Contract Profitability Analysis (especially for FM service providers).
• KPI Development: Define and monitor Key Performance Indicators (KPIs) relevant to facility costs, such as Return on Assets (ROA) and cost reduction percentages.

4. Technical and Compliance

• Utility Accounting: Monitor, process, and analyze utility billings (electricity, water, gas) to identify consumption trends and support energy efficiency initiatives.
• System Integration: Work extensively with specialized Computerized Maintenance Management Systems (CMMS) or Integrated Workplace Management Systems (IWMS), such as Yardi or Planon, which often integrate with the core accounting system.
• Compliance: Ensure all financial transactions adhere to internal controls, government regulations (like tax laws), and Generally Accepted Accounting Principles (GAAP) or International Financial Reporting Standards (IFRS).

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month