Accountant

Overview
We are seeking a dynamic and detail-oriented Accountant to join our finance team. This role offers an exciting opportunity to contribute to the financial health and integrity of our organization through meticulous accounting practices, compliance, and analysis. The ideal candidate will thrive in a fast-paced environment, demonstrating strong technical accounting skills, a solid understanding of financial concepts, and a passion for accuracy. Join us to be part of a collaborative team dedicated to excellence and continuous improvement in financial management.

Responsibilities

1. General Accounting & Bookkeeping

• Maintain accurate financial records in QuickBooks (daily use required)
• Manage general ledger, journal entries, and account reconciliations
• Oversee accounts payable and accounts receivable processes
• Process and track tuition payments, deposits, and refunds
• Perform monthly bank and credit card reconciliations
• Maintain chart of accounts specific to education/Title IV environment

2. Tuition, Student Accounts & Financial Aid Coordination

• Reconcile student ledgers with accounting records
• Track tuition revenue, payment plans, and outstanding balances

3. Agency Billing & Receivables

• Manage billing and tracking for agencies in align with the College
• Follow up on delayed payments and assist with escalation documentation
• Maintain clean audit trail for all agency billing

4. Financial Reporting & Analysis

• Prepare monthly financial statements: Profit and Loss, Balance Sheet, Cash Flow
• Provide reporting to support audits with CPA
• Track key metrics: Revenues vs Projections, Cash Flow Status, Outstanding Receivables

5. Compliance & Audit Support

• Ensure compliance with Accrediting Bodies Financial Regulations
• Assist in audit preparation (annual and programmatic)
• Maintain documentation for: Financial Aid Reviews, Accreditor Requests, etc

6. Payroll & Expense Oversight

• Coordinate with payroll provider
• Track staff compensation, benefits, and related expenses
• Monitor operating expenses and flag irregularities
• Assist with budgeting and cost control

7. Cash Flow & Financial Strategy Support

• Monitor daily cash position
• Forecast short-term cash flow needs
• Support leadership with: Budget Planning, Financial Decision Making, Cost-Saving Opportunities

Required Qualifications

• Proven experience in accounting or bookkeeping (3–5+ years preferred)
• Required proficiency in QuickBooks
• Strong understanding of:
• Accounts payable/receivable
• Financial reporting
• Reconciliation processes
• High attention to detail and accuracy
• Manage general ledger, journal entries, and account reconciliations
• Oversee accounts payable and accounts receivable processes
• Process and track tuition payments, deposits, and refunds
• Perform monthly bank and credit card reconciliations

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Santa Rosa, CA 95403