Accountant

Accountant (Hybrid)

StepOne Neurodiversity Services is seeking a highly disciplined, detail-oriented, and process-driven Accountant to manage accounts receivable and accounts payable functions across a portfolio of four companies operating in separate QuickBooks Online company files. This person will work within a structured review process where all work is reviewed and approved by the Senior Accountant before finalization.

This is a hybrid position with three days a week in office (SouthSide of Pittsburgh) and two days a week remote. Parking pass in a nearby lot will be provided.

What You Will Do

Accounts Receivable

• Create and send invoices in QBO based on approved billing summaries, including time-based billing for consulting engagements
• Apply customer payments to open invoices, research and resolve unapplied payments, and manage partial payment applications
• Maintain customer and sub-customer hierarchies in QBO to support project-level billing and reporting
• Monitor AR aging using QBO’s Aging Summary and Detail reports, flag overdue accounts, and coordinate follow-up
• Run Sales by Customer Detail and Unbilled Time and Expenses reports to identify missed or pending invoices

Accounts Payable

• Enter vendor bills and subcontractor invoices in QBO, ensuring proper coding to the chart of accounts
• Process bill payments through scheduled payment runs
• Reconcile subcontractor-billed hours against client-billed hours to identify discrepancies
• Manage vendor records and maintain current W-9 documentation

Multi-Company Operations

• Work across four separate QBO company files daily, maintaining strict entity separation in all transactions and record-keeping
• Adapt to each company’s chart of accounts and customer/vendor structure
• Ensure consistency in process execution across entities while respecting differences in billing models and payment terms

Bank Reconciliation and Reporting

• Review and categorize bank feed transactions in QBO
• Support monthly bank reconciliation under the direction of the Senior Accountant
• Generate standard QBO reports as needed, including Profit and Loss, Balance Sheet, AR and AP Aging, and transaction detail reports

Process Documentation

• Document AR and AP workflows, including exception handling procedures, as part of the company’s ongoing effort to standardize and improve financial processes across all entities
• Requirements
• Pittsburgh-based, with ability to work in a hybrid environment combining in-office and remote work
• Demonstrated proficiency in QuickBooks Online, specifically: navigating multiple company files, creating and managing invoices, applying payments, entering and paying bills, working with customer and sub-customer hierarchies, using bank feeds, and running standard financial reports
• Experience managing AR and AP across more than one business entity
• Comfort working within structured review and approval processes
• Ability to clearly document workflows and explain how and why transactions are handled

Requirements

• 3–5+ years of accounting experience
• Hybrid/in-office availability in the Pittsburgh area
• High Proficiency in QuickBooks Online (QBO) and Microsoft Excel
• Strong attention to detail and organizational skills
• Ability to manage multiple workflows and deadlines simultaneously
• Strong communication skills and ability to work independently on remote workdays

Other duties as assigned

Benefits

• Insurance Options: Health, dental, vision, pre-tax health savings account (HSA), Short-term disability, Life, Critical Illness, Accident. Employee Assistance Program for personal and professional support.
• Retirement: 401K. Strong employer match. Easy-to-use administration. Advisor support.
• Education Benefits: Tuition discounts from university partners for employees and their families.
• Paid Time Off: 3 weeks of PTO annually (Sick, Vacation, Personal).
• Holidays: 7 Paid holidays annually.

Work Environment

This role requires heavy computer work, and requires the ability to communicate clearly both verbally and in writing – including frequent talking, hearing, writing, typing, reading, and significant comprehension. The employee frequently is also required to sit, stand, walk, use hands, and reach with arms/hands. Regular and consistent attendance required. Ability to work well under stress and managing workload of multiple priorities.

StepOne Neurodiversity Services is an EOE/Veterans/Minorities/Women/Disabled/Military Friendly Employer.