Accountant

Reports To: Controller FLSA Status: v FT ___PT

Department: Finance Exempt Status: ___Y v N

General Description

The Accountant is responsible for ensuring accurate and timely processing of accounting transactions while supporting the integrity of the organization's financial records. This role performs day-to-day accounting functions, assists with month-end close activities, prepares journal entries, reconciles accounts, and helps maintain accurate financial reporting.

As a key member of the Finance team, this position works collaboratively across departments to ensure vendors are paid accurately and on time, financial transactions are properly recorded, and accounting processes support the organization's operational and strategic objectives.

Major Duties and Responsibilities

Primary Duties

General Ledger & Accounting

• Prepare and post journal entries.
• Assist with month-end and year-end close processes, including accruals and recurring journal entries.
• Maintain the accuracy and integrity of the general ledger.
• Reconcile assigned balance sheet and income statement accounts.
• Prepare financial schedules, reports, and supporting documentation as requested.

Cash Management

• Ensure accurate recording of all cash transactions.
• Record daily cash receipts and deposits.
• Assist with reconciliations, investigate any discrepancies, and follow up on outstanding items.

Financial Support

• Assist with audits by preparing requested documentation.
• Support financial reporting and analysis to ensure all deadlines are met.
• Recommend process improvements that enhance efficiency, accuracy, and internal controls.

Accounts Payable and Receivable

• Serve as either a backup or primary owner of assigned payables/receivables duties.
• Process vendor invoices accurately and timely while ensuring appropriate approvals and supporting documentation are received.
• Prepare checks and electronic payments for approval and disbursement.
• Maintain customer and vendor records, including W-9 documentation and annual 1099 reporting.
• Respond to customer and vendor inquiries professionally and resolve account discrepancies.

Collaboration & Customer Service

• Build positive working relationships with internal departments and external vendors.
• Provide responsive, professional customer service while maintaining confidentiality.
• Communicate effectively regarding payment status, accounting questions, and financial processes.

Compliance

• Maintain confidentiality of company, employee, and patient information.
• Adhere to all applicable accounting standards, organizational policies, and federal and state regulations.
• Report compliance concerns through appropriate organizational channels.

Other Duties

• Perform other duties and special projects as assigned.

Qualifications

Education

Associate's degree in Accounting, Finance, or related field; or equivalent experience

• Bachelor's degree preferred

Experience

• Two or more years of accounting or accounts payable experience.
• Experience with general ledger accounting and month-end close preferred.
• Healthcare accounting experience is a plus.

Knowledge, Skills, and Abilities

Strong understanding of accounting principles and financial reporting.

• Proficiency with Microsoft Excel and Microsoft Office.
• Experience with ERP or accounting software.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Strong analytical and problem-solving skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Working Conditions

Work is generally performed in a normal office environment with minimal exposure to noise, heat, dust, etc.

Health and Safety Requirement

As part of our commitment to protecting our patients, partners and our community, all partners are required to receive the annual influenza (flu) vaccine. This is a condition of employment for all positions within our company with the option of applying for an exemption if applicable.

MedFlight Ambulance provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees, assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.