Accountant + Admin & HR Coordinator (Dubai-based, In-House)

Accountant + Admin & HR Coordinator (Dubai-based, In-House)

Summary:

Join Arbitrary, a UAE-based design collective leading innovation across industrial design, embedded electronics, and fabrication. We’re looking for a proactive Accountant + Admin & HR Coordinator to own our financial processes while supporting day-to-day administrative and HR needs, with opportunities to grow alongside our fast-paced, creative team.

Key Responsibilities:

Accounting

• Maintain daily bookkeeping, credit card reconciliations, and accurate entries in Zoho Books
• Upload, organize, and categorize receipts, ensuring they’re attached to transactions
• Track supplier invoices, manage payments, and update vendor records
• Prepare and file UAE VAT returns quarterly; assist with corporate tax documentation
• Generate and present weekly/monthly financial reports (P&L, balance sheet, AR/AP aging)
• Maintain a clean, organized chart of accounts and ensure financial hygiene

Admin

• Organize and maintain company documents, contracts, and Drive folders
• Manage office supplies, utilities payments, and facility coordination
• Standardize Trello boards, project files, and company SOPs
• Coordinate meetings, events, and travel logistics
• Manage the shared company calendar with reminders for key tasks

HR

• Build and update an employee database with skill sets and documentation
• Manage recruitment paperwork, onboarding processes, and HR documentation
• Track attendance, leaves, and prepare accurate payroll inputs
• Coordinate employee resource requests and project assignments
• Prepare HR reports and monitor compliance with UAE labor laws

Requirements:

• UAE accounting experience is mandatory
• Proven experience in accounting, admin, and/or HR roles, ideally in service-based industries such as design, construction, or fit-out
• Strong knowledge of Zoho Books, with a preference for candidates familiar with additional Zoho modules like Payroll, Expense, and People
• Proficiency in tools like Trello, Google Workspace, Slack, and shared drives
• Bachelor’s degree in Accounting, Business Administration, HR, or related field
• Fluent English (spoken & written); Arabic is a plus but not required
• Excellent organizational, communication, and problem-solving skills

Desired Skills:

• Proactive mindset with strong attention to detail
• Quick learner able to adapt to varied tasks, think independently, and solve problems
• Ability to multitask effectively and prioritize in a dynamic, creative environment
• Clear, consistent communicator
• Flexible working approach, with openness to occasional outside-standard hours if needed
• Experience contributing as a generalist with additional skills (e.g., data analysis, project coordination, procurement assistance) will be a plus
• Previous experience with financial hygiene best practices, consistent supplier/vendor follow-ups, and maintaining accurate ledgers

Employment Type:

Full-time, on-site in our Dubai office

6-month probation period

Flexible working hours (within reason) can be accommodated for the right candidate

Compensation:

Salary range: AED 2,000 – 4,000/month, depending on experience and qualifications

Benefits:

• UAE employment visa sponsorship
• Health insurance
• Annual leave
• Other UAE-standard benefits
• Opportunity to grow with a creative, expanding startup environment

How to Apply:

Please apply only through the designated job portal. Applications by email or phone will not be considered.

To confirm you’ve read this posting carefully, include in your application a short note describing your favorite project you’ve worked on and why it was meaningful to you.

Expected start date: Mid-July 2025

Job Type: Full-time

Pay: AED2,000.00 - AED4,000.00 per month

Application Question(s):

• Describe your hands-on experience with Zoho Books. Which modules have you used (e.g., Payroll, Expense, Projects), and for how long
• Have you independently prepared and filed UAE VAT returns?
• Have you worked with service-based firms in design, construction, or fit-out?
• Describe a time you proactively identified a financial or administrative issue and resolved it without being asked. What was the outcome?

Education:

• Bachelor's (Required)

Experience:

• Accounting: 2 years (Required)

Location:

• Dubai (Preferred)

Willingness to travel:

• 100% (Required)