Accountant - General Ledger

The General Accountant is responsible for managing the day-to-day accounting operations, including journal entries, reconciliations, payroll postings, project cost tracking, and financial reporting for the recruitment and outsourcing business. The role requires strong attention to detail and accuracy, ensuring that all financial data, from manpower deployments to project recoveries, is properly recorded, analyzed, and reported to support decision-making and organizational profitability.

Key Responsibilities

1. General Ledger (GL) Accounting & Month-End Closing

• Prepare and post journal entries related to payroll, expenses, accruals, prepaid expenses, amortizations, and provisions.
• Maintain the general ledger to ensure correctness, completeness, and adherence to IFRS.
• Perform month-end closing activities, including reconciliations, variance analysis, and reporting.
• Ensure timely closing of books and submission of management reports.

2. Project Accounting & Cost Tracking

• Track revenues and costs for each outsourcing contract and recruitment project.
• Coordinate with Operations/Recruitment teams to ensure all manpower deployment costs (WPS payroll recoveries, leave payments, EOS, overtime) are captured accurately.
• Prepare profitability analysis by project/client, including cost-to-revenue matching.
• Monitor project budgets, utilization rates, and cost deviations.
• Maintain project-level schedules such as:
  • Payroll cost allocations
  • Employee charge-out vs cost comparisons
  • Monthly revenue vs cost bridge
  
  

3. Payroll Accounting

• Verify payroll records imported from WPS and HR systems.
• Post payroll, allowances, overtime, leave encashment, and statutory payments into the GL.
• Reconcile employee-related accounts (advances, loans, EOS benefits, leave provisions).

4. Accounts Reconciliation

• Perform detailed reconciliations for bank, petty cash, advances, accruals, intercompany, and vendor statements.
• Reconcile manpower cost schedules and ensure each cost item is mapped to the correct project.
• Investigate discrepancies and follow up with appropriate departments for resolution.

5. Reporting & Analysis

• Prepare monthly management reports, including:
  • Project profitability reports
  • Manpower cost allocation summary
  • Balance sheet schedules
• Support the preparation of forecasts and budgets.
• Provide financial insights to management to support decisions related to pricing, contract renewals, and new tenders.

6. Compliance, Documentation & Audit

• Ensure adherence to IFRS, internal policies, and audit requirements.
• Maintain proper documentation of contracts, financial records, and supporting schedules.
• Support internal and external auditors with required documentation.

Qualifications & Skills

• Bachelor's degree in accounting, Finance, or related field.
• 3–6 years’ experience in a similar accounting role (preferably in recruitment, outsourcing, manpower, or services industry).
• Strong understanding of GL processes, cost accounting, and project accounting.
• Proficiency in accounting ERP systems (Oracle, SAP, Zoho Books, Dynamics, or similar).
• Excellent MS Excel skills (pivot tables, lookups, formulas, schedules).
• High attention to detail, accuracy, and time management.
• Strong analytical and problem-solving ability.

Key Competencies

• Strong attention to detail
• Analytical thinking
• Deadline management
• Stakeholder communication
• Accuracy in reconciliation
• Ownership and accountability
• Integrity and confidentiality