Accountant/Bookkeeper/Executive Admin Assistant

ACCOUNTANT/BOOKKEEPER / EXECUTIVE ADMINISTRATIVE ASSISTANT

Panhandle Engineering, Inc.

About Us

Panhandle Engineering, Inc. is an established civil engineering firm serving municipal, county, and private clients across the southeast. Our team delivers high-quality infrastructure to the communities we call home. We are growing and looking for a sharp, organized professional to join our team in a dual-role capacity or two people with strengths in either accounting or administrative duties.

Position Overview

We are seeking an experienced Accountant/Bookkeeper / Executive Administrative Assistant to provide financial management support and high-level administrative assistance to firm leadership. This is a critical, fast-paced role that requires discretion, accuracy, and the ability to manage multiple priorities in a professional engineering environment.

Key Responsibilities

Bookkeeping

• Manage accounts payable and receivable, invoicing, and collections
• Reconcile bank and credit card accounts on a monthly basis
• Process payroll and maintain payroll records
• Prepare and maintain financial reports, budgets, and project cost tracking
• Assist with year-end tax preparation and coordinate with outside CPA
• Maintain accurate records in Sage accounting software

Executive Administrative Support

• Provide direct administrative support to the President and senior leadership
• Manage calendars, correspondence, travel arrangements, and meeting coordination
• Prepare, format, and proofread professional documents, proposals, and reports
• Assist with contract administration and project documentation
• Coordinate with clients, subconsultants, and government agencies on behalf of leadership
• Maintain organized electronic and physical filing systems

Qualifications

• Minimum 3–5 years of bookkeeping and/or executive administrative experience (engineering, or professional services firm experience a plus)
• Proficiency in Sage accounting software is required
• Advanced proficiency in the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)
• Strong attention to detail with excellent written and verbal communication skills
• Ability to handle confidential information with the highest level of professionalism
• Notary Public certification or willingness to obtain preferred

What We Offer

• Competitive salary commensurate with experience
• Health benefits
• Paid time off and holidays
• Bonuses and Profit Sharing
• A collaborative, team-oriented work environment with relaxed atmosphere

Website: www.panhandleengineering.com

Pay: $47,177.10 - $56,815.43 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person