Accounting

Position Summary

We are seeking a detail-oriented and organized Accounts Receivable / Accounts Payable Specialist to join our team. This position is responsible for managing daily accounting functions related to vendor payments, insurance and patient payments, account reconciliation, and financial record maintenance. The ideal candidate should have strong communication skills, healthcare or medical billing experience, and the ability to work in a fast-paced environment.

Essential Duties and ResponsibilitiesAccounts Receivable (AR)

• Post insurance and patient payments accurately and timely
• Reconcile ERA/EOB payments and identify discrepancies
• Follow up on unpaid claims, denials, and underpayments
• Verify patient balances, copays, deductibles, and outstanding accounts
• Process patient refunds and payment plans when necessary
• Generate patient statements and collection reports
• Work closely with billing department to resolve payment issues
• Maintain accurate financial and patient account records

Accounts Payable (AP)

• Enter and process vendor invoices and bills
• Prepare weekly check runs, ACH payments, and wire transfers
• Match invoices with purchase orders and receipts
• Maintain vendor files and W-9 documentation
• Reconcile vendor statements and resolve discrepancies
• Monitor due dates to ensure timely payments
• Assist with month-end closing and expense reporting
• Maintain organized accounting records and supporting documents

General Responsibilities

• Assist with bank and credit card reconciliations
• Maintain confidentiality of financial and patient information
• Support audits and financial reporting requests
• Communicate professionally with vendors, patients, and staff
• Perform other accounting and administrative duties as assigned

Qualifications

• Minimum 2 years of AR/AP or accounting experience preferred
• Healthcare or medical billing experience strongly preferred
• Experience with QuickBooks, eIVF, or medical billing software preferred
• Strong understanding of insurance payments, EOBs, and ERAs preferred
• Proficient in Microsoft Excel and Microsoft Office
• Strong organizational skills and attention to detail
• Ability to prioritize tasks and meet deadlines
• Excellent verbal and written communication skills

Education

• High school diploma or equivalent required
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred

Benefits

• Health insurance
• Paid time off
• Paid holidays
• 401(k)
• Professional growth opportunities

Schedule

• Full-time
• Monday to Friday

Work Location

• In-person

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person