Accounting & Administrative Assistant

Are you highly organized, detail-oriented, and energized by supporting multiple teams in a fast-paced environment? Haag-Streit USA is looking for a proactive and adaptable Accounting & Administrative Assistant to play a key role in supporting Finance, Sales, HR, and Executive Leadership operations.

This is an exciting opportunity for someone who thrives on variety, enjoys solving problems, and takes pride in keeping processes running smoothly behind the scenes. From managing expense systems and coordinating travel to supporting executive operations and sales administration, this position is essential to the daily success of our organization.

Why Join Haag-Streit USA?

As part of a respected global organization known for precision, quality, and innovation in ophthalmic and diagnostic solutions, you’ll contribute to long-term customer relationships while developing your expertise in account management, systems, and cross-functional collaboration. If you enjoy balancing customer advocacy with operational excellence in a fast-paced, team-oriented environment, Haag-Streit USA offers a rewarding place to grow your career.

What You’ll Do

In this dynamic role, you’ll partner across departments and take ownership of a broad range of responsibilities, including:

Finance & Expense Management

• Administer corporate expense management systems such as Concur
• Review and process employee expense reports
• Support corporate credit card administration and policy compliance
• Partner with Finance on audits, reporting, and process improvements
• Assist employees with expense submissions and troubleshooting

Sales & Operational Support

• Maintain CRM systems and customer documentation
• Support contract administration and warranty recordkeeping
• Coordinate domestic and international travel arrangements
• Manage relationships with travel vendors, hotels, and service providers
• Assist with onboarding logistics and operational reporting

Executive & Administrative Support

• Support executive calendars, meetings, and leadership communications
• Coordinate town halls, leadership visits, and special projects
• Maintain contracts, compliance documentation, and legal records
• Prepare reports, presentations, and organizational documentation
• Handle confidential information with professionalism and discretion

What We’re Looking For

The ideal candidate is:

• Exceptionally organized with strong attention to detail
• Comfortable managing multiple priorities simultaneously
• Professional, resourceful, and collaborative
• Skilled at handling confidential information with discretion
• A strong communicator who enjoys supporting teams and leaders

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or related field preferred
• Administrative, accounting support, operations, or finance coordination experience preferred
• Experience with Concur or similar expense management systems preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Experience with CRM and document management systems preferred
• Recent grads in accounting or finance encouraged to apply
• Administrative Assistance with 3+ years' experience encouraged to apply

If you enjoy being the person who keeps everything organized, moving, and running efficiently, we’d love to hear from you.

What will you get in return?

• Excellent benefits package that starts on the first day of the month after you are hired
• Employee high deductible medical plan with just a $10 monthly premium!
• Employee vision coverage free to employees, no monthly premium
• Additional plans and coverage tiers available at highly competitive rates
• Basic life insurance and Short-Term disability provided at no cost to employees
• Additional benefits including Dental, Critical Illness, Long Term Disability
• PTO, Vacation, 12 Paid Company Holidays
• Best in class 401(k) with company match and profit sharing, up to 8% employer contribution