Accounting Administrative Assistant

We are seeking a detail-oriented and organized full time Accounting Administrative Assistant to join our team in a fast-paced retail sporting goods showroom and service environment. This role is responsible for a variety of accounting, bookkeeping, administrative, and customer service functions that support the daily operations of the business. The ideal candidate will possess accounting skills, excellent organizational abilities, and the capacity to work effectively with customers, vendors, and internal departments.

Job Responsibilities

• Receive, open, and distribute incoming mail
• Process outgoing mail and maintain postage machine
• Reconcile daily sales drawers and record daily deposits
• Prepare bank deposits, submit change orders, and process remote check deposits
• Order and maintain office supply inventory
• Proficient in Quickbooks to process accounts payable transactions (vendor invoices)
• Process accounts receivable transactions in CounterPoint (customer payments)
• Manage collections and follow up on outstanding balances
• Maintain consignment sales records, including reporting, payouts, and status tracking
• Perform bank and credit card reconciliations
• Complete monthly ledger account reconciliations and assist with month-end close processes
• Work with customers and vendors to resolve billing or account issues
• Coordinate travel arrangements as needed
• Perform other duties and responsibilities as assigned

Qualifications

• Proficient in QuickBooks, Outlook, Excel & Word
• Professionalism and confidentiality is an absolute must
• Excellent math skills and attention to detail and accuracy
• High school diploma or equivalent required
• Accounting and administrative experience preferred

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 1 year (Required)

Language:

• English (Required)

Work Location: In person